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Databases · head to head

Airtable vs Kahua

Airtable logo

Airtable

Databases

Create apps that perfectly fit your team's needs

From
Free
Rated
-
Full reviewWebsite
Kahua logo

Kahua

Construction

Cloud platform for construction and capital projects

From
$400/month
Rated
-
Full reviewWebsite

The short version

  • Only Airtable has a free tier, so it costs nothing to try first.
  • Each has a real cost: Airtable hitting a plan limit blocks adding records or attachments entirely until you upgrade, rather than degrading gracefully; Kahua no standard pricing tiers published; all pricing is custom and quote-based
  • They diverge on capability: Airtable covers Spreadsheet-database hybrid, Kahua covers Project management.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Airtable and Kahua actually diverge.

Attributes where Airtable and Kahua differ
AttributeAirtableKahua
Starting priceFree$400/month
Pricing modelUnknownsubscription
Free tierYesNo
PlatformsWeb, iOS, Android, DesktopWeb, Ios, Android
CategoryDatabasesConstruction
Founded20122007

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Airtable

  • Spreadsheet-database hybrid
  • Custom views
  • Automation
  • Forms
  • Integrations
  • Mobile apps
  • Real-time collaboration
  • API access

Only in Kahua

  • Project management
  • Document control
  • Collaboration
  • Issue tracking
  • Reporting
  • Microsoft 365
  • Procore
  • SOC 2 compliance

Both cover

  • Slack
  • Box

What people use each for

The jobs each tool is most often brought in to do.

Airtable

  • Structured team databases with grid, calendar and kanban viewsnot Kahua
  • Lightweight internal tools built on shared recordsnot Kahua
  • Automations between Airtable and other systemsnot Kahua
  • Sharing read-only views with collaborators, who are not chargednot Kahua
  • Collecting submissions through forms without paying for a seatnot Kahua

Kahua

  • Acting as the system of record for a capital construction program across the asset lifecyclenot Airtable
  • Public agencies and program managers tracking portfolios of projectsnot Airtable
  • General contractors standardising project delivery and cost control across active projectsnot Airtable
  • Specialty contractors managing crews, work orders and project financialsnot Airtable

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Airtable

  • Hitting a plan limit blocks adding records or attachments entirely until you upgrade, rather than degrading gracefully
  • Team is $20 per user per month and Business $45, both at the annual rate
  • Automation and API usage are capped by plan
  • Enterprise Scale pricing is not published

Kahua

  • No standard pricing tiers published; all pricing is custom and quote-based
  • Pricing varies by organization type, program or construction scale, selected package, and deployment environment
  • Implementation costs for data migration, integrations, training, and configuration scoped separately and included in quote

Pricing, plan by plan

Airtable

Free
  • FreeFree
    • Unlimited bases
    • 1,000 records per base
    • Up to 5 editors
  • Team$20/month per editor annual
    • 50,000 records per base
    • Unlimited automations
    • API access
  • Business$45/month per editor annual
    • 125,000 records per base
    • Advanced permissions
    • Priority support
  • Enterprise Scale$undefined/custom
    • 500,000+ records per base
    • Custom SLA
    • Dedicated support

Kahua

$400/month
  • Professional$400/month
    • Project management
    • Document control
    • Collaboration
  • EnterpriseFree
    • Advanced analytics
    • Custom workflows
    • API access

Which should you pick?

Choose Airtable if

  • You need spreadsheet-database hybrid.
  • You want to start without paying.
  • You work on Web, iOS, Android, Desktop.
  • You also want custom views.
Airtable review

Choose Kahua if

  • You need project management.
  • You work on Web, Ios, Android.
  • You also want document control.
Kahua review

Questions people ask

Is Airtable or Kahua better?
Neither clearly leads. Airtable starts at Free and Kahua at $400/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Airtable or Kahua?
Airtable has a free tier; the other does not. Paid plans start at Free for Airtable and $400/month for Kahua.
Does Airtable or Kahua run on more platforms?
Airtable runs on Web, iOS, Android, Desktop. Kahua runs on Web, Ios, Android.
Can I use Airtable for free?
Yes. Airtable has a free tier, so you can try it without paying. Kahua starts at $400/month.
What is Airtable best used for?
Airtable is most often used for structured team databases with grid, calendar and kanban views, lightweight internal tools built on shared records, automations between airtable and other systems, sharing read-only views with collaborators, who are not charged. Of those, structured team databases with grid, calendar and kanban views and lightweight internal tools built on shared records are not what Kahua is typically brought in for.
What can Airtable do that Kahua cannot?
Airtable covers Spreadsheet-database hybrid, Custom views, Automation, Forms. Kahua covers Project management, Document control, Collaboration, Issue tracking. Both handle Slack, Box.

Answered from the vendors’ own pages

Airtable: Is there a free Airtable plan and what does it include?

Yes, Airtable's Free plan is indefinite with unlimited bases, 1,000 records per base, up to 5 editors, 1 GB storage per base, 100 automation runs per month, and core features like Interface Designer and mobile apps.

Source
Kahua: How much does Kahua cost?

Kahua does not publish standard pricing. Costs vary by organization type (Owners/Program Managers, General Contractors, Specialty Contractors), program scale, selected package, deployment environment, and implementation requirements. Customers must request pricing quotes.

Source
Airtable: How does Airtable handle permissions and viewers?

Airtable charges per editor only. Read-only viewers, form submitters, and people accessing share links are free on every plan, making it cost-effective for large viewing audiences.

Source
Kahua: What package options does Kahua offer?

Kahua offers three main package categories: Owners and Program Managers, General Contractors, and Specialty Contractors. Additional specialty apps and suites including capital planning, analytics, asset management, and safety can extend the base solution.

Source
Airtable: What are Airtable's record limits?

Free plan has 1,000 records per base, Team plan has 50,000, Business plan has 125,000, and Enterprise Scale has 500,000+ records. Performance degrades past 100,000 records in a single base.

Source
Kahua: Are implementation and integration costs included in Kahua pricing?

Implementation details including data migration, integrations, training, and configuration are scoped based on requirements and clearly identified in the custom quote provided.

Source
Airtable: Can Airtable integrate with other tools like Slack?

Yes, Airtable integrates with Slack via Zapier or Make.com, allowing automation like sending Slack messages when records are created or updated. Airtable also has a native API for direct integrations.

Source
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