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Proposals · head to head

17hats vs Maxio

17hats logo

17hats

Proposals

Small business client workflow with quotes, contracts, invoices and automated follow up sequences

From
On request
Rated
-
Full reviewWebsite
Maxio logo

Maxio

Accounting

Billing and financial reporting platform for B2B SaaS companies

From
$599/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: 17hats the interface is visibly older than newer competitors, which matters because the client facing documents are part of how a small business presents itself.; Maxio entry-level Grow plan starts at $599/month, making it costly for very early-stage startups.
  • They diverge on capability: 17hats covers Workflow automation, Maxio covers Usage-based billing.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which 17hats and Maxio actually diverge.

Attributes where 17hats and Maxio differ
Attribute17hatsMaxio
Starting priceOn request$599/month
Pricing modelquotesubscription
PlatformsWeb, iOS, Androidweb, api
CategoryProposalsAccounting

Identical on both: free tier (No), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in 17hats

  • Workflow automation
  • Quotes and contracts
  • Invoicing and payments
  • Lead capture forms
  • Questionnaires
  • Bookkeeping basics
  • Calendar and time tracking

Only in Maxio

  • Usage-based billing
  • Subscription management
  • Revenue recognition
  • SaaS metrics dashboards
  • Dunning and collections
  • Accounting and CRM integrations

What people use each for

The jobs each tool is most often brought in to do.

17hats

  • A photographer or event professional running the same booking sequence dozens of times a yearnot Maxio
  • Automating deposit invoices and reminders so that chasing payment stops being a weekly tasknot Maxio
  • Capturing enquiries through a public form that starts a quote and contract workflow without manual entrynot Maxio
  • A sole trader who wants client records, contracts and basic bookkeeping in one place rather than threenot Maxio

Maxio

  • Billing for B2B SaaS companies with complex contractsnot 17hats
  • Usage-based and hybrid pricing meteringnot 17hats
  • GAAP/IFRS revenue recognition for finance teamsnot 17hats
  • SaaS metrics reporting for investors and boardsnot 17hats

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

17hats

  • The interface is visibly older than newer competitors, which matters because the client facing documents are part of how a small business presents itself.
  • The workflow builder takes real time to learn and configure, so the automation benefit arrives weeks after purchase rather than on the first day.
  • A consultancy where no two engagements are alike gets little from the workflow engine, which is most of what the price pays for.
  • It is built around a single operator, so a business adding staff or subcontractors runs into structural limits rather than a higher tier.
  • Payments run through third party gateways, so card processing fees apply in addition to the subscription and should be included when comparing cost per booking.

Maxio

  • Entry-level Grow plan starts at $599/month, making it costly for very early-stage startups.
  • Pricing above the Grow tier requires a custom quote rather than transparent self-serve pricing.
  • Focused specifically on B2B SaaS billing, so it lacks general e-commerce checkout or consumer payment features found in platforms like FastSpring.
  • Advanced features like multi-entity support and expense amortization are gated behind paid add-ons.

Pricing, plan by plan

17hats

On request
  • 17hats$undefined/year
    • Quotes, contracts and electronic signature
    • Invoicing and online payment
    • Workflow automation sequences

Maxio

$599/month
  • Grow$599/month
    • For businesses up to $100k in monthly billings
    • Usage-based and recurring billing
    • Automated invoicing and dunning
  • Scale$undefined/month
    • For businesses over $100k in monthly billings
    • Advanced revenue management add-ons
    • Multi-entity support

Which should you pick?

Choose 17hats if

  • You need workflow automation.
  • You work on Web, iOS, Android.
  • You also want quotes and contracts.
17hats review

Choose Maxio if

  • You need usage-based billing.
  • You work on web, api.
  • You also want subscription management.
Maxio review

Questions people ask

Is 17hats or Maxio better?
Neither clearly leads. 17hats starts at On request and Maxio at $599/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, 17hats or Maxio?
17hats starts at On request and Maxio at $599/month.
Does 17hats or Maxio run on more platforms?
17hats runs on Web, iOS, Android. Maxio runs on web, api.
What is 17hats best used for?
17hats is most often used for a photographer or event professional running the same booking sequence dozens of times a year, automating deposit invoices and reminders so that chasing payment stops being a weekly task, capturing enquiries through a public form that starts a quote and contract workflow without manual entry, a sole trader who wants client records, contracts and basic bookkeeping in one place rather than three. Of those, a photographer or event professional running the same booking sequence dozens of times a year and automating deposit invoices and reminders so that chasing payment stops being a weekly task are not what Maxio is typically brought in for.
What can 17hats do that Maxio cannot?
17hats covers Workflow automation, Quotes and contracts, Invoicing and payments, Lead capture forms. Maxio covers Usage-based billing, Subscription management, Revenue recognition, SaaS metrics dashboards.

Answered from the vendors’ own pages

17hats: What is the main reason to choose it?

The workflow engine. If your bookings follow the same sequence every time, that sequence can be automated once and reused.

Maxio: What does Maxio cost?

Maxio's Grow plan costs $599/month for businesses with up to $100k in monthly billings. Businesses above that threshold need the Scale plan, which requires a custom quote from Maxio's sales team.

Source
17hats: Is it worth it for bespoke consulting work?

Rarely. Without repeatable engagements the automation, which is the main value, has nothing to automate.

Maxio: Is there a free plan?

No, Maxio does not offer a free plan. The Grow plan at $599/month is the entry point, with unlimited users included at no extra cost.

Source
17hats: Does it handle bookkeeping?

At sole trader level. It is not a replacement for accounting software once complexity grows.

Maxio: What does Maxio integrate with?

Maxio integrates with accounting systems like QuickBooks, Xero, and NetSuite, CRMs including Salesforce, HubSpot, and Pipedrive, and 20+ payment gateways alongside its own Maxio Payments.

Source
17hats: Can I add team members?

It is designed for a single operator, and multi person use is awkward rather than supported properly.

17hats: How long before it saves time?

Not immediately. Budget for a configuration period before the workflow automation starts paying back.

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