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Productivity · head to head

Tana vs WebPT

Tana logo

Tana

Productivity

The everything app for your personal workspace

From
Free
Rated
-
Full reviewWebsite
WebPT logo

WebPT

Healthcare & Medical

EHR and practice management for physical therapy

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only Tana has a free tier, so it costs nothing to try first.
  • Each has a real cost: Tana the free plan hosts only 5 meetings a month with AI transcripts and summaries; WebPT pricing is not publicly listed; must contact sales for specific costs
  • They diverge on capability: Tana covers Outliner interface, WebPT covers Electronic Health Records.

Where they differ

Only the attributes on which Tana and WebPT actually diverge.

Attributes where Tana and WebPT differ
AttributeTanaWebPT
Starting priceFreeOn request
Pricing modelfreemiumsubscription
Free tierYesNo
PlatformsWeb, DesktopCloud-based SaaS
CategoryProductivityHealthcare & Medical
Founded20202005

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Tana

  • Outliner interface
  • Supertags
  • Live queries
  • AI integration
  • Graph views
  • Email capture
  • API
  • Zapier

Only in WebPT

  • Electronic Health Records
  • Scheduling
  • Documentation
  • Patient Portal
  • Analytics
  • Billing
  • Insurance
  • PECOS

Both cover

  • Cloud deployment
  • Web support

What people use each for

The jobs each tool is most often brought in to do.

Tana

  • Structured note taking with a graph based supertag data modelnot WebPT
  • Automatic meeting capture with AI transcripts and summariesnot WebPT
  • Turning notes into queryable structured databasesnot WebPT

WebPT

  • Multi-location physical therapy practices needing comprehensive billing automation and insurance processingnot Tana
  • Rehabilitation therapy clinics requiring integrated AI-powered clinical documentationnot Tana

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Tana

  • The free plan hosts only 5 meetings a month with AI transcripts and summaries
  • The free plan connects only 1 calendar and allows 50 AI queries
  • Pro is $30 per user per month at standard price, with $20 shown as an early bird rate
  • Max is $120 per user per month at standard price, with $80 shown as an early bird rate
  • Integrations and full MCP require the Pro plan
  • Dedicated support and onboarding, and unlimited agents, skills and types, require the Max plan
  • The Business plan is custom priced, billed yearly and has no published rate
  • The free trial runs 30 days

WebPT

  • Pricing is not publicly listed; must contact sales for specific costs
  • All tiers are customisable but solutions cannot be removed from base plans; forces inclusion of unnecessary features

Pricing, plan by plan

Tana

Free
  • FreeFree
    • Core features
    • Supertags
    • Searches
  • Pro$10/month
    • Advanced AI
    • Priority support
    • Extended history

WebPT

On request

No published plan breakdown. See the WebPT review.

Which should you pick?

Choose Tana if

  • You need outliner interface.
  • You want to start without paying.
  • You work on Web, Desktop.
  • You also want supertags.
Tana review

Choose WebPT if

  • You need electronic health records.
  • You work on Cloud-based SaaS.
  • You also want scheduling.
WebPT review

Questions people ask

Is Tana or WebPT better?
Neither clearly leads. Tana starts at Free and WebPT at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Tana or WebPT?
Tana has a free tier; the other does not. Paid plans start at Free for Tana and On request for WebPT.
Does Tana or WebPT run on more platforms?
Tana runs on Web, Desktop. WebPT runs on Cloud-based SaaS.
Can I use Tana for free?
Yes. Tana has a free tier, so you can try it without paying. WebPT starts at On request.
What is Tana best used for?
Tana is most often used for structured note taking with a graph based supertag data model, automatic meeting capture with ai transcripts and summaries, turning notes into queryable structured databases. Of those, structured note taking with a graph based supertag data model and automatic meeting capture with ai transcripts and summaries are not what WebPT is typically brought in for.
What can Tana do that WebPT cannot?
Tana covers Outliner interface, Supertags, Live queries, AI integration. WebPT covers Electronic Health Records, Scheduling, Documentation, Patient Portal. Both handle Cloud deployment, Web support.
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