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All industries · head to head

Todoist vs WebPT

Todoist logo

Todoist

All industries

The world's #1 task manager and to-do list app

From
Free
Rated
-
Full reviewWebsite
WebPT logo

WebPT

Healthcare & Medical

EHR and practice management for physical therapy

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only Todoist has a free tier, so it costs nothing to try first.
  • Each has a real cost: Todoist no built-in time tracking for tasks; requires third-party integration like Toggl; WebPT pricing is not publicly listed; must contact sales for specific costs
  • They diverge on capability: Todoist covers Natural language input, WebPT covers Electronic Health Records.

Where they differ

Only the attributes on which Todoist and WebPT actually diverge.

Attributes where Todoist and WebPT differ
AttributeTodoistWebPT
Starting priceFreeOn request
Pricing modelUnknownsubscription
Free tierYesNo
PlatformsWeb, iOS, Android, macOS, WindowsCloud-based SaaS
CategoryAll industriesHealthcare & Medical
Founded20072005

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Todoist

  • Natural language input
  • Recurring tasks
  • Projects and sub-tasks
  • Labels and filters
  • Priority levels
  • Productivity tracking
  • Templates
  • Notifications

Only in WebPT

  • Electronic Health Records
  • Scheduling
  • Documentation
  • Patient Portal
  • Analytics
  • Billing
  • Insurance
  • PECOS

Both cover

  • Cloud deployment

What people use each for

The jobs each tool is most often brought in to do.

Todoist

  • Personal task managementnot WebPT
  • Team project coordinationnot WebPT
  • Goal trackingnot WebPT
  • Habit buildingnot WebPT
  • Daily planningnot WebPT

WebPT

  • Multi-location physical therapy practices needing comprehensive billing automation and insurance processingnot Todoist
  • Rehabilitation therapy clinics requiring integrated AI-powered clinical documentationnot Todoist

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Todoist

  • No built-in time tracking for tasks; requires third-party integration like Toggl
  • Free plan limited to 5 personal projects only
  • No Gantt charts, resource allocation, or advanced project management features for large enterprises
  • Phone support not available; email and help center only
  • Calendar view and advanced filtering only available on paid plans

WebPT

  • Pricing is not publicly listed; must contact sales for specific costs
  • All tiers are customisable but solutions cannot be removed from base plans; forces inclusion of unnecessary features

Pricing, plan by plan

Todoist

Free
  • BeginnerFree
    • 5 personal projects
    • Smart Quick Add
    • Task reminders
  • Pro$5/month
    • 300 personal projects
    • Calendar layout
    • Custom task reminders
  • Business$8/month
    • Everything in Pro
    • Shared team workspace
    • Up to 500 team projects

WebPT

On request

No published plan breakdown. See the WebPT review.

Which should you pick?

Choose Todoist if

  • You need natural language input.
  • You want to start without paying.
  • You work on Web, iOS, Android, macOS, Windows.
  • You also want recurring tasks.
Todoist review

Choose WebPT if

  • You need electronic health records.
  • You work on Cloud-based SaaS.
  • You also want scheduling.
WebPT review

Questions people ask

Is Todoist or WebPT better?
Neither clearly leads. Todoist starts at Free and WebPT at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Todoist or WebPT?
Todoist has a free tier; the other does not. Paid plans start at Free for Todoist and On request for WebPT.
Does Todoist or WebPT run on more platforms?
Todoist runs on Web, iOS, Android, macOS, Windows. WebPT runs on Cloud-based SaaS.
Can I use Todoist for free?
Yes. Todoist has a free tier, so you can try it without paying. WebPT starts at On request.
What is Todoist best used for?
Todoist is most often used for personal task management, team project coordination, goal tracking, habit building. Of those, personal task management and team project coordination are not what WebPT is typically brought in for.
What can Todoist do that WebPT cannot?
Todoist covers Natural language input, Recurring tasks, Projects and sub-tasks, Labels and filters. WebPT covers Electronic Health Records, Scheduling, Documentation, Patient Portal. Both handle Cloud deployment.

Answered from the vendors’ own pages

Todoist: Does Todoist work offline?

Basic editing and task management work offline, but advanced features like syncing reminders and shared updates require internet connectivity.

Source
Todoist: Does Todoist have a free plan and what does it include?

Yes, Todoist offers a free Beginner plan with 5 personal projects, Smart Quick Add, task reminders, flexible layouts, 3 filter views, and 1 week activity history. More advanced features require the Pro or Business plans.

Source
Todoist: Can I use Todoist on mobile devices?

Yes, Todoist offers native apps for both iOS and Android with over 30 million downloads. Mobile apps provide full task management functionality across devices.

Source
Todoist: What integrations does Todoist support?

Todoist integrates with over 100 apps including Slack, Google Calendar, Outlook, Microsoft Teams, Gmail, and Toggl Track. Additional integrations are available through Zapier, Make, and IFTTT automation platforms.

Source
Todoist: How much does Todoist cost?

Free plan is $0. Pro plan costs $5/month (billed annually) or $7/month (monthly billing). Business plan costs $8/month per user (annual) or $10/month per user (monthly), as of December 2025.

Source
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Related pages

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