Paychex vs Stampli

Paychex quotes per client rather than publishing rates, and the structure typically includes a base fee plus a per employee per payroll charge with extras for year end and off cycle runs. Get the full fee schedule in writing, including what a mid year change of plan costs.

Stampli does not publish fixed pricing. The company uses a custom quote-based model. Visitors are directed to 'Request a Quote' and meet with an AP expert to discuss pricing based on their specific invoice volume and requirements.

Contractually the provider generally accepts responsibility for errors it makes, but the employer remains the party the tax authorities pursue. Read the specific indemnity language rather than relying on the sales description.

Stampli's core accounts payable solution includes unlimited invoice capture, entities/locations, vendors, and PO matching; automated processing via Stampli Cognitive AI; 12 pre-built reports; interactive dashboards; a dedicated Customer Success Manager; and support with under 90-second response time.

Technically yes, but you must carry year to date figures across for every employee and jurisdiction, and errors there surface at year end on employee tax forms. Most businesses switch effective 1 January for that reason.

Stampli uses a 'fulfillment-first' implementation approach and deploys in weeks versus competitors requiring months or longer.

Under the professional employer organisation arrangement Paychex becomes a co-employer for tax and benefits purposes, which changes your benefits access and some of your employment administration. It costs more and it is harder to unwind, so treat it as a different decision from buying payroll.

Optional modules include Procurement, Direct Pay functionality, credit card programs, advanced vendor management, and expense management. Pricing for add-ons requires requesting a custom quote.

It exports a general ledger file and connects to the mainstream accounting products. Confirm the mapping to your chart of accounts during onboarding, because a generic export means your bookkeeper recodes every run.

It will serve you, but very small employers often find the per run charges and the service tiering expensive relative to self service payroll products. The case improves once multi state complexity or benefits administration enters the picture.