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Automation Integration · head to head

Activiti vs Monday.com

Activiti logo

Activiti

Automation Integration

Apache 2.0 BPMN engine under Hyland, from which Flowable and Camunda were forked

From
Free
Rated
-
Full reviewWebsite
Monday.com logo

Monday.com

Technology

A platform built for a new way of working

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Activiti the last stable release was 8.2.0 in January 2024, and while release candidate builds continue, a two-year gap between stable versions is a real risk signal for a production dependency.; Monday.com expensive at scale with 3-seat minimum and costs increasing quickly with team size
  • They diverge on capability: Activiti covers BPMN 2.0 engine, Monday.com covers Customizable workflows.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Activiti and Monday.com actually diverge.

Attributes where Activiti and Monday.com differ
AttributeActivitiMonday.com
Pricing modelOpen source, no licence feeUnknown
PlatformsLinux, Windows, Docker, KubernetesWeb, iOS, Android
CategoryAutomation IntegrationTechnology
FoundedUnknown2012

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Activiti

  • BPMN 2.0 engine
  • Activiti Cloud
  • Modeler
  • Java and REST APIs
  • Pluggable persistence
  • Identity integration

Only in Monday.com

  • Customizable workflows
  • Multiple views (Kanban, Gantt, Calendar)
  • Automation engine
  • Real-time collaboration
  • Mobile apps
  • Forms
  • Dashboards
  • Workload management

What people use each for

The jobs each tool is most often brought in to do.

Activiti

  • An Alfresco or Hyland content services deployment where Activiti is already the embedded workflow enginenot Monday.com
  • A Java application that needs to embed a BPMN engine as a library under a permissive licencenot Monday.com
  • An organisation that has ruled out Camunda 8 on licence grounds and needs an Apache 2.0 alternativenot Monday.com
  • Document-centric approval workflows where the process engine sits inside the content management stack rather than beside itnot Monday.com

Monday.com

  • Project managementnot Activiti
  • Sales CRMnot Activiti
  • Marketing campaignsnot Activiti
  • HR processesnot Activiti
  • IT ticketingnot Activiti

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Activiti

  • The last stable release was 8.2.0 in January 2024, and while release candidate builds continue, a two-year gap between stable versions is a real risk signal for a production dependency.
  • Both Camunda and Flowable forked away and took large parts of the contributor base with them, so the community, tutorials and third-party tooling around Activiti are much thinner than around either fork.
  • Commercial support is only realistically available by buying Hyland Alfresco subscriptions, so there is no way to pay for Activiti support on its own.
  • Activiti Cloud imposes a distributed architecture of several Spring Boot services plus Keycloak, which is heavy for teams who simply wanted an embeddable engine.
  • Documentation is dated and partly split between old Alfresco sites and Hyland Connect, and the transition between Activiti 6, 7 and 8 architectures makes much of the older material actively misleading.

Monday.com

  • Expensive at scale with 3-seat minimum and costs increasing quickly with team size
  • Limited free plan with only 2 users and 3 boards
  • Mobile app provides reduced functionality compared to web version
  • Email CC/BCC limitations for looping in stakeholders without full board access
  • WorkForms can only create new items, not update existing ones

Pricing, plan by plan

Activiti

Free
  • ActivitiFree
    • Apache 2.0 licence
    • Embeddable Java library or Activiti Cloud services
    • No usage limits

Monday.com

Free

No published plan breakdown. See the Monday.com review.

Which should you pick?

Choose Activiti if

  • You need bpmn 2.0 engine.
  • You want to start without paying.
  • You work on Linux, Windows, Docker, Kubernetes.
  • You also want activiti cloud.
Activiti review

Choose Monday.com if

  • You need customizable workflows.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want multiple views (kanban, gantt, calendar).
Monday.com review

Questions people ask

Is Activiti or Monday.com better?
Neither clearly leads. Activiti starts at Free and Monday.com at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Activiti or Monday.com?
Activiti starts at Free and Monday.com at Free.
Does Activiti or Monday.com run on more platforms?
Activiti runs on Linux, Windows, Docker, Kubernetes. Monday.com runs on Web, iOS, Android.
Can I use Activiti for free?
Both have a free tier, so you can try either at no cost before committing.
What is Activiti best used for?
Activiti is most often used for an alfresco or hyland content services deployment where activiti is already the embedded workflow engine, a java application that needs to embed a bpmn engine as a library under a permissive licence, an organisation that has ruled out camunda 8 on licence grounds and needs an apache 2.0 alternative, document-centric approval workflows where the process engine sits inside the content management stack rather than beside it. Of those, an alfresco or hyland content services deployment where activiti is already the embedded workflow engine and a java application that needs to embed a bpmn engine as a library under a permissive licence are not what Monday.com is typically brought in for.
What can Activiti do that Monday.com cannot?
Activiti covers BPMN 2.0 engine, Activiti Cloud, Modeler, Java and REST APIs. Monday.com covers Customizable workflows, Multiple views (Kanban, Gantt, Calendar), Automation engine, Real-time collaboration.

Answered from the vendors’ own pages

Activiti: Is Activiti still maintained?

Yes, Hyland continues to publish builds, but the last stable release was 8.2.0 in January 2024.

Monday.com: Does Monday.com have a free plan?

Yes, Monday.com offers a free plan limited to 2 users and 3 boards. Paid plans start at around $9 per seat per month and require a minimum of 3 seats.

Source
Activiti: What is its relationship to Camunda and Flowable?

Both are forks of Activiti: Camunda in 2013 and Flowable in 2016, when core developers left Alfresco.

Monday.com: Can I use Monday.com on mobile?

Monday.com is available on iOS and Android, but the mobile app lacks the full depth of the desktop version, making complex board management more difficult on the go.

Source
Activiti: What licence is it?

Apache 2.0, which distinguishes it from Camunda 8’s source-available licence.

Monday.com: Does Monday.com support offline work?

Monday.com is primarily a cloud-based platform and does not have robust offline capabilities. You need an internet connection to access and edit boards.

Source
Activiti: Should I choose Activiti for a new project?

Only if the Apache licence or an existing Alfresco deployment is decisive. Flowable and Camunda have far larger ecosystems.

Monday.com: What is Monday.com's pricing based on?

Pricing is based on the number of seats and which product module you choose (Work Management, Sales CRM, Dev, or Service). Each module has different features and pricing.

Source
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