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Software · head to head

Todoist vs Writer

Todoist logo

Todoist

Software

The world's #1 task manager and to-do list app

From
Free
Rated
-
Full reviewWebsite
Writer logo

Writer

Software

Full-stack generative AI platform for enterprise content and agents

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only Todoist has a free tier, so it costs nothing to try first.
  • Each has a real cost: Todoist no built-in time tracking for tasks; requires third-party integration like Toggl; Writer pricing is not publicly disclosed and requires a sales conversation, unlike consumer AI writing tools.
  • They diverge on capability: Todoist covers Natural language input, Writer covers Palmyra LLMs.

Where they differ

Only the attributes on which Todoist and Writer actually diverge.

Attributes where Todoist and Writer differ
AttributeTodoistWriter
Starting priceFreeOn request
Pricing modelUnknownquote
Free tierYesNo
PlatformsWeb, iOS, Android, macOS, Windowsweb, api
Founded20072020

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Todoist

  • Natural language input
  • Recurring tasks
  • Projects and sub-tasks
  • Labels and filters
  • Priority levels
  • Productivity tracking
  • Templates
  • Notifications

Only in Writer

  • Palmyra LLMs
  • Knowledge Graph
  • No-code agent builder
  • Brand compliance
  • AI writing assistant
  • Enterprise security controls

What people use each for

The jobs each tool is most often brought in to do.

Todoist

  • Personal task managementnot Writer
  • Team project coordinationnot Writer
  • Goal trackingnot Writer
  • Habit buildingnot Writer
  • Daily planningnot Writer

Writer

  • Enterprise marketing content generationnot Todoist
  • AI-powered knowledge assistants grounded in company datanot Todoist
  • Building custom generative AI agents without codenot Todoist
  • Brand and compliance-consistent copywriting at scalenot Todoist

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Todoist

  • No built-in time tracking for tasks; requires third-party integration like Toggl
  • Free plan limited to 5 personal projects only
  • No Gantt charts, resource allocation, or advanced project management features for large enterprises
  • Phone support not available; email and help center only
  • Calendar view and advanced filtering only available on paid plans

Writer

  • Pricing is not publicly disclosed and requires a sales conversation, unlike consumer AI writing tools.
  • Its proprietary Palmyra models are less widely benchmarked and documented than general-purpose models like GPT or Claude.
  • Primarily positioned for large enterprises, making it less accessible or cost-effective for individuals and small teams.

Pricing, plan by plan

Todoist

Free
  • BeginnerFree
    • 5 personal projects
    • Smart Quick Add
    • Task reminders
  • Pro$5/month
    • 300 personal projects
    • Calendar layout
    • Custom task reminders
  • Business$8/month
    • Everything in Pro
    • Shared team workspace
    • Up to 500 team projects

Writer

On request
  • Starter$undefined/month
    • For teams starting with agentic AI
    • Up to 5 users
    • 14-day free trial, no card required
  • Enterprise$undefined/month
    • Contact sales
    • Unlimited users, teams and free collaborators
    • Lite seats for invited users

Which should you pick?

Choose Todoist if

  • You need natural language input.
  • You want to start without paying.
  • You work on Web, iOS, Android, macOS, Windows.
  • You also want recurring tasks.
Todoist review

Choose Writer if

  • You need palmyra llms.
  • You work on web, api.
  • You also want knowledge graph.
Writer review

Questions people ask

Is Todoist or Writer better?
Neither clearly leads. Todoist starts at Free and Writer at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Todoist or Writer?
Todoist has a free tier; the other does not. Paid plans start at Free for Todoist and On request for Writer.
Does Todoist or Writer run on more platforms?
Todoist runs on Web, iOS, Android, macOS, Windows. Writer runs on web, api.
Can I use Todoist for free?
Yes. Todoist has a free tier, so you can try it without paying. Writer starts at On request.
What is Todoist best used for?
Todoist is most often used for personal task management, team project coordination, goal tracking, habit building. Of those, personal task management and team project coordination are not what Writer is typically brought in for.
What can Todoist do that Writer cannot?
Todoist covers Natural language input, Recurring tasks, Projects and sub-tasks, Labels and filters. Writer covers Palmyra LLMs, Knowledge Graph, No-code agent builder, Brand compliance.

Answered from the vendors’ own pages

Todoist: Does Todoist work offline?

Basic editing and task management work offline, but advanced features like syncing reminders and shared updates require internet connectivity.

Source
Writer: What does Writer cost?

Writer does not publish prices. There are two tiers: Starter, for teams up to five users, with a 14-day free trial and no card required, and Enterprise, which is contact-sales and adds unlimited users and teams.

Source
Todoist: Does Todoist have a free plan and what does it include?

Yes, Todoist offers a free Beginner plan with 5 personal projects, Smart Quick Add, task reminders, flexible layouts, 3 filter views, and 1 week activity history. More advanced features require the Pro or Business plans.

Source
Writer: What is the difference between Pro and Lite seats?

Pro is the standard paid seat, with full access to create, customise and automate workflows. Lite seats exist only on Enterprise, letting invited users view and run existing playbooks with limited monthly Agent use before needing a Pro seat.

Source
Todoist: Can I use Todoist on mobile devices?

Yes, Todoist offers native apps for both iOS and Android with over 30 million downloads. Mobile apps provide full task management functionality across devices.

Source
Writer: What does Writer do with customer data?

Writer states a zero data retention approach and says customers retain full ownership of their data. By default it does not train or improve its models on customer data, rather than requiring an opt-out.

Source
Todoist: What integrations does Todoist support?

Todoist integrates with over 100 apps including Slack, Google Calendar, Outlook, Microsoft Teams, Gmail, and Toggl Track. Additional integrations are available through Zapier, Make, and IFTTT automation platforms.

Source
Writer: Which compliance standards does Writer meet?

Writer says it adheres to GDPR, HIPAA, SOC 2 Type II and PCI. HIPAA and SOC 2 Type II certifications and reports are available on request, and only for Enterprise plans.

Source
Todoist: How much does Todoist cost?

Free plan is $0. Pro plan costs $5/month (billed annually) or $7/month (monthly billing). Business plan costs $8/month per user (annual) or $10/month per user (monthly), as of December 2025.

Source
Writer: Are there discounts for nonprofits or education?

Yes. Writer offers 20% off the Starter and Enterprise plans to nonprofits and educational institutions, claimed by emailing from a nonprofit or .edu address.

Source
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