Softwr

Project Management · head to head

Hive vs Tana

Hive logo

Hive

Project Management

Project management built for speed

From
On request
Rated
-
Full reviewWebsite
Tana logo

Tana

Productivity

The everything app for your personal workspace

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Tana has a free tier, so it costs nothing to try first.
  • Each has a real cost: Hive the free plan is capped at 200 MB of storage; Tana the free plan hosts only 5 meetings a month with AI transcripts and summaries
  • They diverge on capability: Hive covers Tasks, Tana covers Outliner interface.

Where they differ

Only the attributes on which Hive and Tana actually diverge.

Attributes where Hive and Tana differ
AttributeHiveTana
Starting priceOn requestFree
Free tierNoYes
PlatformsWeb, Ios, Android, DesktopWeb, Desktop
CategoryProject ManagementProductivity
Founded20152020

Identical on both: pricing model (freemium), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Hive

  • Tasks
  • Gantt view
  • Kanban
  • Time tracking
  • Forms
  • Slack
  • Zoom
  • Google Drive

Only in Tana

  • Outliner interface
  • Supertags
  • Live queries
  • AI integration
  • Graph views
  • Email capture
  • API
  • Zapier

Both cover

  • Web support
  • Desktop support

What people use each for

The jobs each tool is most often brought in to do.

Hive

  • Project and task management with multiple project viewsnot Tana
  • Coordinating work, proofing and resourcing for teamsnot Tana

Tana

  • Structured note taking with a graph based supertag data modelnot Hive
  • Automatic meeting capture with AI transcripts and summariesnot Hive
  • Turning notes into queryable structured databasesnot Hive

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Hive

  • The free plan is capped at 200 MB of storage
  • The Starter plan at $5 per user per month is limited to 10 projects
  • Eight capabilities are sold as $5 per user add ons on the Teams plan, including CRM, timesheets, proofing, resourcing, advanced dashboards, external users and SSO
  • Buying SSO plus a few of those add ons therefore costs more than the $12 base seat itself
  • AI credits are metered monthly at 1,000, 3,000 and 5,000 by plan

Tana

  • The free plan hosts only 5 meetings a month with AI transcripts and summaries
  • The free plan connects only 1 calendar and allows 50 AI queries
  • Pro is $30 per user per month at standard price, with $20 shown as an early bird rate
  • Max is $120 per user per month at standard price, with $80 shown as an early bird rate
  • Integrations and full MCP require the Pro plan
  • Dedicated support and onboarding, and unlimited agents, skills and types, require the Max plan
  • The Business plan is custom priced, billed yearly and has no published rate
  • The free trial runs 30 days

Pricing, plan by plan

Hive

On request
  • FreeFree
    • Basic features
    • 10 users
  • Teams$12/month
    • Unlimited users
    • Time tracking
    • Automations

Tana

Free
  • FreeFree
    • Core features
    • Supertags
    • Searches
  • Pro$10/month
    • Advanced AI
    • Priority support
    • Extended history

Which should you pick?

Choose Hive if

  • You need tasks.
  • You work on Web, Ios, Android, Desktop.
  • You also want gantt view.
Hive review

Choose Tana if

  • You need outliner interface.
  • You want to start without paying.
  • You work on Web, Desktop.
  • You also want supertags.
Tana review

Questions people ask

Is Hive or Tana better?
Neither clearly leads. Hive starts at On request and Tana at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Hive or Tana?
Tana has a free tier; the other does not. Paid plans start at On request for Hive and Free for Tana.
Does Hive or Tana run on more platforms?
Hive runs on Web, Ios, Android, Desktop. Tana runs on Web, Desktop.
Can I use Tana for free?
Yes. Tana has a free tier, so you can try it without paying. Hive starts at On request.
What is Hive best used for?
Hive is most often used for project and task management with multiple project views, coordinating work, proofing and resourcing for teams. Of those, project and task management with multiple project views and coordinating work, proofing and resourcing for teams are not what Tana is typically brought in for.
What can Hive do that Tana cannot?
Hive covers Tasks, Gantt view, Kanban, Time tracking. Tana covers Outliner interface, Supertags, Live queries, AI integration. Both handle Web support, Desktop support.
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