Softwr

Project Management · head to head

Kanbanize vs Tana

Kanbanize logo

Kanbanize

Project Management

Enterprise Kanban software for agile teams

From
On request
Rated
-
Full reviewWebsite
Tana logo

Tana

Productivity

The everything app for your personal workspace

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Tana has a free tier, so it costs nothing to try first.
  • Each has a real cost: Kanbanize no per user price or minimum user count is published, despite the page being headed simple pricing; Tana the free plan hosts only 5 meetings a month with AI transcripts and summaries
  • They diverge on capability: Kanbanize covers Kanban boards, Tana covers Outliner interface.

Where they differ

Only the attributes on which Kanbanize and Tana actually diverge.

Attributes where Kanbanize and Tana differ
AttributeKanbanizeTana
Starting priceOn requestFree
Pricing modelsubscriptionfreemium
Free tierNoYes
PlatformsWeb, Ios, AndroidWeb, Desktop
CategoryProject ManagementProductivity
Founded20122020

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Kanbanize

  • Kanban boards
  • Portfolio Kanban
  • Workflow automation
  • Analytics
  • Timeline
  • Jira
  • Azure DevOps
  • Slack

Only in Tana

  • Outliner interface
  • Supertags
  • Live queries
  • AI integration
  • Graph views
  • Email capture
  • API
  • Zapier

Both cover

  • Web support

What people use each for

The jobs each tool is most often brought in to do.

Kanbanize

  • Kanban boards and portfolio management for scaled agile teamsnot Tana
  • Linking strategy and OKRs to delivery workflowsnot Tana

Tana

  • Structured note taking with a graph based supertag data modelnot Kanbanize
  • Automatic meeting capture with AI transcripts and summariesnot Kanbanize
  • Turning notes into queryable structured databasesnot Kanbanize

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Kanbanize

  • No per user price or minimum user count is published, despite the page being headed simple pricing
  • Automation rules are a paid add on on both plans, capped at 300 on Standard
  • SSO is a paid add on rather than included at either tier
  • File storage is 100 GB on Standard against 1 TB on Enterprise, and API calls are capped on Standard without the limit being stated
  • A dedicated cloud instance, IP whitelisting and 24/7 support are Enterprise only

Tana

  • The free plan hosts only 5 meetings a month with AI transcripts and summaries
  • The free plan connects only 1 calendar and allows 50 AI queries
  • Pro is $30 per user per month at standard price, with $20 shown as an early bird rate
  • Max is $120 per user per month at standard price, with $80 shown as an early bird rate
  • Integrations and full MCP require the Pro plan
  • Dedicated support and onboarding, and unlimited agents, skills and types, require the Max plan
  • The Business plan is custom priced, billed yearly and has no published rate
  • The free trial runs 30 days

Pricing, plan by plan

Kanbanize

On request
  • Team$149/month
    • 15 users
    • Unlimited boards
    • Kanban analytics
  • EnterpriseFree
    • Custom pricing
    • SSO
    • Advanced security

Tana

Free
  • FreeFree
    • Core features
    • Supertags
    • Searches
  • Pro$10/month
    • Advanced AI
    • Priority support
    • Extended history

Which should you pick?

Choose Kanbanize if

  • You need kanban boards.
  • You work on Web, Ios, Android.
  • You also want portfolio kanban.
Kanbanize review

Choose Tana if

  • You need outliner interface.
  • You want to start without paying.
  • You work on Web, Desktop.
  • You also want supertags.
Tana review

Questions people ask

Is Kanbanize or Tana better?
Neither clearly leads. Kanbanize starts at On request and Tana at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Kanbanize or Tana?
Tana has a free tier; the other does not. Paid plans start at On request for Kanbanize and Free for Tana.
Does Kanbanize or Tana run on more platforms?
Kanbanize runs on Web, Ios, Android. Tana runs on Web, Desktop.
Can I use Tana for free?
Yes. Tana has a free tier, so you can try it without paying. Kanbanize starts at On request.
What is Kanbanize best used for?
Kanbanize is most often used for kanban boards and portfolio management for scaled agile teams, linking strategy and okrs to delivery workflows. Of those, kanban boards and portfolio management for scaled agile teams and linking strategy and okrs to delivery workflows are not what Tana is typically brought in for.
What can Kanbanize do that Tana cannot?
Kanbanize covers Kanban boards, Portfolio Kanban, Workflow automation, Analytics. Tana covers Outliner interface, Supertags, Live queries, AI integration. Both handle Web support.
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