Softwr

Project Management · head to head

Podio vs Setmore

Podio logo

Podio

Project Management

The flexible team collaboration platform

From
On request
Rated
-
Full reviewWebsite
Setmore logo

Setmore

Scheduling & Booking

Free appointment scheduling and customer management

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Setmore has a free tier, so it costs nothing to try first.
  • Each has a real cost: Podio the free plan stops at 5 users and 100 items across the whole organisation; Setmore free plan limited to 4 users maximum
  • They diverge on capability: Podio covers Workspaces, Setmore covers Unlimited appointments.

Where they differ

Only the attributes on which Podio and Setmore actually diverge.

Attributes where Podio and Setmore differ
AttributePodioSetmore
Starting priceOn requestFree
Pricing modelfreemiumsubscription
Free tierNoYes
CategoryProject ManagementScheduling & Booking
Founded20092008

Identical on both: platforms (Web, Ios, Android), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Podio

  • Workspaces
  • Apps
  • Workflows
  • Tasks
  • Calendar
  • Slack
  • Google Drive
  • Dropbox

Only in Setmore

  • Unlimited appointments
  • Online booking
  • Calendar synchronization
  • Customer database
  • Email reminders
  • SMS reminders
  • Mobile app
  • Custom branding

Both cover

  • Zapier
  • Web support
  • Ios support
  • Android support

What people use each for

The jobs each tool is most often brought in to do.

Podio

  • Building custom workspaces and apps without codenot Setmore
  • Project and task management for a small teamnot Setmore
  • Client collaboration with external users on the paid plansnot Setmore
  • Simple workflow automation between appsnot Setmore

Setmore

  • Online appointment and booking managementnot Podio
  • Service provider scheduling platformnot Podio
  • Customer communication via email and SMS remindersnot Podio

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Podio

  • The free plan stops at 5 users and 100 items across the whole organisation
  • Workflow automation is capped at 25,000 actions a month even on Premium at $19.20 per user
  • API access is a paid add-on from $23 a month, and higher call rates run to $159
  • Extra automation is billed separately, from $39 up to $559 a month
  • Visual reports, email integrations and PDF generation all require Premium

Setmore

  • Free plan limited to 4 users maximum
  • Free plan limited to 200 appointments per month
  • Live receptionist add-on limited to US only
  • Custom enterprise pricing not published

Pricing, plan by plan

Podio

On request
  • FreeFree
    • 5 employees
    • Basic features
  • Basic$7.2/month
    • Unlimited employees
    • User management
    • Automations

Setmore

Free

No published plan breakdown. See the Setmore review.

Which should you pick?

Choose Podio if

  • You need workspaces.
  • You work on Web, Ios, Android.
  • You also want apps.
Podio review

Choose Setmore if

  • You need unlimited appointments.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want online booking.
Setmore review

Questions people ask

Is Podio or Setmore better?
Neither clearly leads. Podio starts at On request and Setmore at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Podio or Setmore?
Setmore has a free tier; the other does not. Paid plans start at On request for Podio and Free for Setmore.
Does Podio or Setmore run on more platforms?
Podio runs on Web, Ios, Android. Setmore runs on Web, iOS, Android.
Can I use Setmore for free?
Yes. Setmore has a free tier, so you can try it without paying. Podio starts at On request.
What is Podio best used for?
Podio is most often used for building custom workspaces and apps without code, project and task management for a small team, client collaboration with external users on the paid plans, simple workflow automation between apps. Of those, building custom workspaces and apps without code and project and task management for a small team are not what Setmore is typically brought in for.
What can Podio do that Setmore cannot?
Podio covers Workspaces, Apps, Workflows, Tasks. Setmore covers Unlimited appointments, Online booking, Calendar synchronization, Customer database. Both handle Zapier, Web support, Ios support, Android support.
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