Softwr

Software · head to head

Paymo vs Square Appointments

Paymo logo

Paymo

Software

Work & project management for teams

From
On request
Rated
-
Full reviewWebsite
Square Appointments logo

Square Appointments

Software

Free scheduling for beauty businesses

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Square Appointments has a free tier, so it costs nothing to try first.
  • Each has a real cost: Paymo every advertised price rises after 3 months, with Plus going from $10.90 to $15.90 per user and Pro from $16.90 to $23.90; Square Appointments the free plan is aimed at solo professionals; booking across multiple staff requires the paid Plus plan
  • They diverge on capability: Paymo covers Task management, Square Appointments covers Online booking.

Where they differ

Only the attributes on which Paymo and Square Appointments actually diverge.

Attributes where Paymo and Square Appointments differ
AttributePaymoSquare Appointments
Starting priceOn requestFree
Pricing modelfreemiumsubscription
Free tierNoYes
PlatformsWeb, Ios, Android, DesktopWeb, Ios, Android
Founded20082009

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Paymo

  • Task management
  • Time tracking
  • Invoicing
  • Gantt charts
  • Resource scheduling
  • Slack
  • Google Workspace
  • Zapier

Only in Square Appointments

  • Online booking
  • Client management
  • Point of sale
  • Payment processing
  • Automated reminders
  • Instagram booking
  • Google booking
  • Mobile app

Both cover

  • SSL encryption
  • Web support

What people use each for

The jobs each tool is most often brought in to do.

Paymo

  • Project management with time tracking and invoicing for agenciesnot Square Appointments
  • Tracking billable hours and project profitabilitynot Square Appointments

Square Appointments

  • Online appointment booking for salons, barbers and personal servicesnot Paymo
  • Taking card payments and deposits at the time of bookingnot Paymo
  • Managing staff calendars, waitlists and no-show policiesnot Paymo

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Paymo

  • Every advertised price rises after 3 months, with Plus going from $10.90 to $15.90 per user and Pro from $16.90 to $23.90
  • The free plan allows 1 user, 1 client and 2 projects
  • The Solo plan is still capped at 3 clients and 5 projects
  • Gantt charts, task dependencies and scheduling require the Plus plan
  • Integrations are excluded from both the free and Solo plans

Square Appointments

  • The free plan is aimed at solo professionals; booking across multiple staff requires the paid Plus plan
  • Cancellation policies, no-show fees and waitlists require the Plus plan
  • Resource management, service cost tracking and the future bookings report require the Premium plan
  • Custom processing rates are reserved for Square Pro, which is aimed at businesses processing over $250,000 a year
  • Card processing fees are charged on top of the plan fee on every tier including the free one

Pricing, plan by plan

Paymo

On request
  • FreeFree
    • 1 user
    • Basic features
  • Starter$4.95/month
    • Time tracking
    • Kanban
    • Invoicing

Square Appointments

Free
  • FreeFree
    • Unlimited appointments
    • Online booking
    • Client management
  • Plus$29/month
    • Everything in Free
    • Multiple staff calendars
    • No-show protection
  • Premium$69/month
    • Everything in Plus
    • Multi-location
    • Staff management

Which should you pick?

Choose Paymo if

  • You need task management.
  • You work on Web, Ios, Android, Desktop.
  • You also want time tracking.
Paymo review

Choose Square Appointments if

  • You need online booking.
  • You want to start without paying.
  • You work on Web, Ios, Android.
  • You also want client management.
Square Appointments review

Questions people ask

Is Paymo or Square Appointments better?
Neither clearly leads. Paymo starts at On request and Square Appointments at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Paymo or Square Appointments?
Square Appointments has a free tier; the other does not. Paid plans start at On request for Paymo and Free for Square Appointments.
Does Paymo or Square Appointments run on more platforms?
Paymo runs on Web, Ios, Android, Desktop. Square Appointments runs on Web, Ios, Android.
Can I use Square Appointments for free?
Yes. Square Appointments has a free tier, so you can try it without paying. Paymo starts at On request.
What is Paymo best used for?
Paymo is most often used for project management with time tracking and invoicing for agencies, tracking billable hours and project profitability. Of those, project management with time tracking and invoicing for agencies and tracking billable hours and project profitability are not what Square Appointments is typically brought in for.
What can Paymo do that Square Appointments cannot?
Paymo covers Task management, Time tracking, Invoicing, Gantt charts. Square Appointments covers Online booking, Client management, Point of sale, Payment processing. Both handle SSL encryption, Web support.
ShareXLinkedInRedditWhatsAppEmail

Related pages

More on Paymo

More on Square Appointments

Keep looking

Other head to heads