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Software · head to head

MeisterTask vs Outlook Calendar

MeisterTask logo

MeisterTask

Software

The most intuitive project and task management tool

From
On request
Rated
-
Full reviewWebsite
Outlook Calendar logo

Outlook Calendar

Software

Professional calendar management for Microsoft 365

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Outlook Calendar has a free tier, so it costs nothing to try first.
  • Each has a real cost: MeisterTask the free plan is limited to 3 projects, 5 notes and 20 AI credits; Outlook Calendar offline support limited to only past 30 days of events, older events unavailable
  • They diverge on capability: MeisterTask covers Kanban boards, Outlook Calendar covers Meeting scheduling.

Where they differ

Only the attributes on which MeisterTask and Outlook Calendar actually diverge.

Attributes where MeisterTask and Outlook Calendar differ
AttributeMeisterTaskOutlook Calendar
Starting priceOn requestFree
Pricing modelfreemiumUnknown
Free tierNoYes
PlatformsWeb, Ios, AndroidWeb, Windows, macOS, iOS, Android
Founded20151975

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in MeisterTask

  • Kanban boards
  • Automations
  • Time tracking
  • Checklists
  • Attachments
  • GitHub
  • Zendesk
  • MindMeister

Only in Outlook Calendar

  • Meeting scheduling
  • Shared calendars
  • Room booking
  • Availability sharing
  • Recurring events
  • Microsoft Teams
  • OneDrive
  • SharePoint

Both cover

  • Slack
  • Web support
  • Ios support
  • Android support

What people use each for

The jobs each tool is most often brought in to do.

MeisterTask

  • Kanban task and project management for small teamsnot Outlook Calendar
  • Tracking work across projects with automations and time trackingnot Outlook Calendar

Outlook Calendar

  • Schedulingnot MeisterTask
  • Appointment bookingnot MeisterTask
  • Time trackingnot MeisterTask
  • Resource managementnot MeisterTask
  • Team coordinationnot MeisterTask

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

MeisterTask

  • The free plan is limited to 3 projects, 5 notes and 20 AI credits
  • Recurring tasks and automations are excluded from the free plan entirely
  • Timeline views, subtasks, custom fields and custom reports require the Business plan at $24 per user per month
  • Subtasks being a Business feature means task breakdown is unavailable on the $12.50 Pro plan
  • SSO, workload planning and portfolios are Enterprise only with no published price

Outlook Calendar

  • Offline support limited to only past 30 days of events, older events unavailable
  • Shared calendars and group calendars not available offline
  • Cached Exchange Mode issues can limit available offline data
  • Occasional sync conflicts when coming back online

Pricing, plan by plan

MeisterTask

On request
  • BasicFree
    • 3 projects
    • Basic features
  • Pro$8.25/month
    • Unlimited projects
    • Automations
    • Integrations

Outlook Calendar

Free
  • FreeFree
    • Outlook.com email and calendar
    • 50MB attachment limit
    • 1GB cloud storage
  • Microsoft 365 Basic$19.99/year
    • Outlook with limited features
    • Cloud storage
  • Microsoft 365 Personal$99.99/year
    • Premium Outlook
    • Ad-free email
    • 100GB mailbox storage
  • Microsoft 365 Business Basic$6/month
    • Business-class email
    • 1TB cloud storage
    • Microsoft Teams

Which should you pick?

Choose MeisterTask if

  • You need kanban boards.
  • You work on Web, Ios, Android.
  • You also want automations.
MeisterTask review

Choose Outlook Calendar if

  • You need meeting scheduling.
  • You want to start without paying.
  • You work on Web, Windows, macOS, iOS, Android.
  • You also want shared calendars.
Outlook Calendar review

Questions people ask

Is MeisterTask or Outlook Calendar better?
Neither clearly leads. MeisterTask starts at On request and Outlook Calendar at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, MeisterTask or Outlook Calendar?
Outlook Calendar has a free tier; the other does not. Paid plans start at On request for MeisterTask and Free for Outlook Calendar.
Does MeisterTask or Outlook Calendar run on more platforms?
MeisterTask runs on Web, Ios, Android. Outlook Calendar runs on Web, Windows, macOS, iOS, Android.
Can I use Outlook Calendar for free?
Yes. Outlook Calendar has a free tier, so you can try it without paying. MeisterTask starts at On request.
What is MeisterTask best used for?
MeisterTask is most often used for kanban task and project management for small teams, tracking work across projects with automations and time tracking. Of those, kanban task and project management for small teams and tracking work across projects with automations and time tracking are not what Outlook Calendar is typically brought in for.
What can MeisterTask do that Outlook Calendar cannot?
MeisterTask covers Kanban boards, Automations, Time tracking, Checklists. Outlook Calendar covers Meeting scheduling, Shared calendars, Room booking, Availability sharing. Both handle Slack, Web support, Ios support, Android support.

Answered from the vendors’ own pages

Outlook Calendar: Is Outlook Calendar free?

Outlook.com with calendar is free via a Microsoft account. Outlook Calendar also comes with Microsoft 365 Personal ($99.99/year), Family ($129.99/year), or Business plans starting at $6/user/month.

Source
Outlook Calendar: Does Outlook Calendar work offline?

Outlook Calendar has limited offline support. New Outlook caches only the past 30 days of calendar items. Shared calendars and group calendars are not supported offline. Changes sync when you reconnect.

Source
Outlook Calendar: What platforms does Outlook Calendar support?

Outlook Calendar is available on Windows (desktop and web), macOS (desktop and web), iOS, and Android. Real-time synchronization works across all devices.

Source
Outlook Calendar: Does Outlook Calendar integrate with Slack?

Yes. Outlook Calendar integrates with Slack to sync your status and receive meeting notifications. You can RSVP to invites directly in Slack and join Microsoft Teams meetings from Slack reminders.

Source
Outlook Calendar: Can you share calendars and set delegate permissions?

Yes. Outlook Calendar supports calendar sharing with delegate permissions, color categories for organization, and the Scheduling Assistant to view attendee availability for meeting times.

Source
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Related pages

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