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Software · head to head

Basecamp vs Outlook Calendar

Basecamp logo

Basecamp

Software

Project management & team collaboration software

From
Free
Rated
-
Outlook Calendar logo

Outlook Calendar

Software

Professional calendar management for Microsoft 365

From
Free
Rated
-

The short version

  • Each has a real cost: Basecamp the free tier allows one project and 1 GB of storage; Outlook Calendar offline support limited to only past 30 days of events, older events unavailable
  • They diverge on capability: Basecamp covers Message boards, Outlook Calendar covers Meeting scheduling.

Where they differ

Only the attributes on which Basecamp and Outlook Calendar actually diverge.

Attributes where Basecamp and Outlook Calendar differ
AttributeBasecampOutlook Calendar
Pricing modelfreemiumUnknown
PlatformsWebWeb, Windows, macOS, iOS, Android
Founded20041975

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Basecamp

  • Message boards
  • To-do lists
  • Schedules
  • Documents & files
  • Group chat
  • Check-in questions
  • Hill Charts
  • Email forwards

Only in Outlook Calendar

  • Meeting scheduling
  • Shared calendars
  • Room booking
  • Availability sharing
  • Recurring events
  • Microsoft Teams
  • OneDrive
  • SharePoint

Both cover

  • Slack

What people use each for

The jobs each tool is most often brought in to do.

Basecamp

  • Project management for a small team in one placenot Outlook Calendar
  • Message boards and chat alongside to-dosnot Outlook Calendar
  • Client collaboration, since guests are not chargednot Outlook Calendar
  • Flat-rate project management for a larger team on Pro Unlimitednot Outlook Calendar

Outlook Calendar

  • Schedulingnot Basecamp
  • Appointment bookingnot Basecamp
  • Time trackingnot Basecamp
  • Resource managementnot Basecamp
  • Team coordinationnot Basecamp

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Basecamp

  • The free tier allows one project and 1 GB of storage
  • Pro is $15 per user per month, so cost scales with headcount unlike the flat Pro Unlimited at $299 a month billed annually
  • Storage beyond the plan costs $50 a month per additional terabyte
  • Timesheet and the Admin Pro Pack are paid upgrades on Pro and only bundled with Pro Unlimited

Outlook Calendar

  • Offline support limited to only past 30 days of events, older events unavailable
  • Shared calendars and group calendars not available offline
  • Cached Exchange Mode issues can limit available offline data
  • Occasional sync conflicts when coming back online

Pricing, plan by plan

Basecamp

Free

No published plan breakdown. See the Basecamp review.

Outlook Calendar

Free
  • FreeFree
    • Outlook.com email and calendar
    • 50MB attachment limit
    • 1GB cloud storage
  • Microsoft 365 Basic$19.99/year
    • Outlook with limited features
    • Cloud storage
  • Microsoft 365 Personal$99.99/year
    • Premium Outlook
    • Ad-free email
    • 100GB mailbox storage
  • Microsoft 365 Business Basic$6/month
    • Business-class email
    • 1TB cloud storage
    • Microsoft Teams

Which should you pick?

Choose Basecamp if

  • You need message boards.
  • You want to start without paying.
  • You also want to-do lists.

Choose Outlook Calendar if

  • You need meeting scheduling.
  • You want to start without paying.
  • You work on Web, Windows, macOS, iOS, Android.
  • You also want shared calendars.

Questions people ask

Is Basecamp or Outlook Calendar better?
Neither clearly leads. Basecamp starts at Free and Outlook Calendar at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Basecamp or Outlook Calendar?
Basecamp starts at Free and Outlook Calendar at Free.
Does Basecamp or Outlook Calendar run on more platforms?
Basecamp runs on Web. Outlook Calendar runs on Web, Windows, macOS, iOS, Android.
Can I use Basecamp for free?
Both have a free tier, so you can try either at no cost before committing.
What is Basecamp best used for?
Basecamp is most often used for project management for a small team in one place, message boards and chat alongside to-dos, client collaboration, since guests are not charged, flat-rate project management for a larger team on pro unlimited. Of those, project management for a small team in one place and message boards and chat alongside to-dos are not what Outlook Calendar is typically brought in for.
What can Basecamp do that Outlook Calendar cannot?
Basecamp covers Message boards, To-do lists, Schedules, Documents & files. Outlook Calendar covers Meeting scheduling, Shared calendars, Room booking, Availability sharing. Both handle Slack.

Answered from the vendors’ own pages

Outlook Calendar: Is Outlook Calendar free?

Outlook.com with calendar is free via a Microsoft account. Outlook Calendar also comes with Microsoft 365 Personal ($99.99/year), Family ($129.99/year), or Business plans starting at $6/user/month.

Source
Outlook Calendar: Does Outlook Calendar work offline?

Outlook Calendar has limited offline support. New Outlook caches only the past 30 days of calendar items. Shared calendars and group calendars are not supported offline. Changes sync when you reconnect.

Source
Outlook Calendar: What platforms does Outlook Calendar support?

Outlook Calendar is available on Windows (desktop and web), macOS (desktop and web), iOS, and Android. Real-time synchronization works across all devices.

Source
Outlook Calendar: Does Outlook Calendar integrate with Slack?

Yes. Outlook Calendar integrates with Slack to sync your status and receive meeting notifications. You can RSVP to invites directly in Slack and join Microsoft Teams meetings from Slack reminders.

Source
Outlook Calendar: Can you share calendars and set delegate permissions?

Yes. Outlook Calendar supports calendar sharing with delegate permissions, color categories for organization, and the Scheduling Assistant to view attendee availability for meeting times.

Source

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