Softwr

Learning Management · head to head

Kajabi vs Pilot

Kajabi logo

Kajabi

Learning Management

All-in-one platform for knowledge entrepreneurs

From
$179/month
Rated
-
Full reviewWebsite
Pilot logo

Pilot

Recruitment & ATS

Bookkeeping, CFO, and tax for startups

From
$29/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Kajabi starter plan limited to 1 product, 1 community, and 1 website; requires upgrade for scaling; Pilot the Essentials bookkeeping plan at $99 per month covers up to $100,000 in monthly expenses, and is cash-basis only using bank and credit card data
  • They diverge on capability: Kajabi covers Course builder, Pilot covers Bookkeeping.

Where they differ

Only the attributes on which Kajabi and Pilot actually diverge.

Attributes where Kajabi and Pilot differ
AttributeKajabiPilot
Starting price$179/month$29/month
PlatformsWeb, iOS, AndroidWeb
CategoryLearning ManagementRecruitment & ATS
Founded20102017

Identical on both: pricing model (subscription), free tier (No), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Kajabi

  • Course builder
  • Website builder
  • Email marketing
  • Sales funnels
  • Memberships
  • Communities
  • Mobile app
  • Analytics

Only in Pilot

  • Bookkeeping
  • CFO services
  • Tax preparation
  • R&D tax credits
  • Financial reporting
  • QuickBooks
  • Brex
  • Gusto

Both cover

  • Stripe
  • Web support

What people use each for

The jobs each tool is most often brought in to do.

Kajabi

  • Solo creators launching single digital products or coursesnot Pilot
  • Small coaching businesses with course, community, and email marketing needsnot Pilot
  • Multi-product creators requiring customisation and white-label optionsnot Pilot

Pilot

  • Outsourced monthly bookkeeping for startups and small businessesnot Kajabi
  • Federal, state and Delaware franchise tax filing for US companiesnot Kajabi
  • Fractional CFO support for financial planning and fundraisingnot Kajabi

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Kajabi

  • Starter plan limited to 1 product, 1 community, and 1 website; requires upgrade for scaling
  • Starter and Basic tiers support only 1 community each; Growth tier caps at 1 community (Pro tier reaches 3)
  • Payment processing fees 2.9%–2.7% (Kajabi Payments) plus 5%–0.5% for third-party providers, tiered by plan
  • Admin user allowances escalate significantly: Starter (default 1), Basic (2), Growth (11), Pro (26)

Pilot

  • The Essentials bookkeeping plan at $99 per month covers up to $100,000 in monthly expenses, and is cash-basis only using bank and credit card data
  • A dedicated US-based bookkeeper, accrual-basis books and phone support require the Core plan, which is contact sales and billed annually
  • Core caps bill management at 10 vendor bills per month
  • Keeping an existing QuickBooks account with historical data requires the Custom plan
  • Accounts receivable, accounts payable, payroll administration and CFO advisory are Custom plan only
  • Monthly reports arrive on the 10th business day on Core and the 6th business day only on Custom
  • Tax filing is sold separately, starting at $1,000 per year for single member LLCs and $2,000 per year for partnerships and S-Corps, billed annually
  • The tax service must be purchased together with Pilot Bookkeeping
  • Partnership and S-Corp tax filing includes up to 25 1099-NEC filings

Pricing, plan by plan

Kajabi

$179/month

No published plan breakdown. See the Kajabi review.

Pilot

$29/month
  • Core$599/month
    • Bookkeeping
    • Accrual basis
    • Monthly close
  • Plus$849/month
    • CFO support
    • Custom reporting
    • Board deck

Which should you pick?

Choose Kajabi if

  • You need course builder.
  • You work on Web, iOS, Android.
  • You also want website builder.
Kajabi review

Choose Pilot if

  • You need bookkeeping.
  • You also want cfo services.
Pilot review

Questions people ask

Is Kajabi or Pilot better?
Neither clearly leads. Kajabi starts at $179/month and Pilot at $29/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Kajabi or Pilot?
Kajabi starts at $179/month and Pilot at $29/month.
Does Kajabi or Pilot run on more platforms?
Kajabi runs on Web, iOS, Android. Pilot runs on Web.
What is Kajabi best used for?
Kajabi is most often used for solo creators launching single digital products or courses, small coaching businesses with course, community, and email marketing needs, multi-product creators requiring customisation and white-label options. Of those, solo creators launching single digital products or courses and small coaching businesses with course, community, and email marketing needs are not what Pilot is typically brought in for.
What can Kajabi do that Pilot cannot?
Kajabi covers Course builder, Website builder, Email marketing, Sales funnels. Pilot covers Bookkeeping, CFO services, Tax preparation, R&D tax credits. Both handle Stripe, Web support.
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