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Software · head to head

LearnWorlds vs Pilot

LearnWorlds logo

LearnWorlds

Software

Create and sell online courses with interactive experiences

From
On request
Rated
-
Full reviewWebsite
Pilot logo

Pilot

Software

Bookkeeping, CFO, and tax for startups

From
$29/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: LearnWorlds the $24 Starter plan charges $5 for every paid enrollment, so selling a cheap course can cost more in fees than the plan; Pilot the Essentials bookkeeping plan at $99 per month covers up to $100,000 in monthly expenses, and is cash-basis only using bank and credit card data
  • They diverge on capability: LearnWorlds covers Course builder, Pilot covers Bookkeeping.

Where they differ

Only the attributes on which LearnWorlds and Pilot actually diverge.

Attributes where LearnWorlds and Pilot differ
AttributeLearnWorldsPilot
Starting priceOn request$29/month
PlatformsWeb, IOS, AndroidWeb
Founded20142017

Identical on both: pricing model (subscription), free tier (No), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in LearnWorlds

  • Course builder
  • Interactive video
  • Website builder
  • Certificates
  • Assessments
  • Community
  • Mobile app
  • Analytics

Only in Pilot

  • Bookkeeping
  • CFO services
  • Tax preparation
  • R&D tax credits
  • Financial reporting
  • QuickBooks
  • Brex
  • Gusto

Both cover

  • Stripe
  • Web support

What people use each for

The jobs each tool is most often brought in to do.

LearnWorlds

  • Building and selling online courses with a branded schoolnot Pilot
  • Delivering training to customers or employees with certificatesnot Pilot

Pilot

  • Outsourced monthly bookkeeping for startups and small businessesnot LearnWorlds
  • Federal, state and Delaware franchise tax filing for US companiesnot LearnWorlds
  • Fractional CFO support for financial planning and fundraisingnot LearnWorlds

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

LearnWorlds

  • The $24 Starter plan charges $5 for every paid enrollment, so selling a cheap course can cost more in fees than the plan
  • Escaping the enrollment fee requires the $79 Pro Trainer plan
  • Active learners are capped monthly, at 1,000 on Starter and 2,000 on both Pro Trainer and Learning Center
  • The $249 Learning Center plan allows no more learners than the $79 plan, differing on admins and AI credits instead
  • Admin seats are rationed at 1, 5 and 25
  • AI credits are metered monthly at 300, 500 and 1,000

Pilot

  • The Essentials bookkeeping plan at $99 per month covers up to $100,000 in monthly expenses, and is cash-basis only using bank and credit card data
  • A dedicated US-based bookkeeper, accrual-basis books and phone support require the Core plan, which is contact sales and billed annually
  • Core caps bill management at 10 vendor bills per month
  • Keeping an existing QuickBooks account with historical data requires the Custom plan
  • Accounts receivable, accounts payable, payroll administration and CFO advisory are Custom plan only
  • Monthly reports arrive on the 10th business day on Core and the 6th business day only on Custom
  • Tax filing is sold separately, starting at $1,000 per year for single member LLCs and $2,000 per year for partnerships and S-Corps, billed annually
  • The tax service must be purchased together with Pilot Bookkeeping
  • Partnership and S-Corp tax filing includes up to 25 1099-NEC filings

Pricing, plan by plan

LearnWorlds

On request
  • Starter$24/month
    • 1 admin
    • Custom domain
    • Coupons
  • Pro Trainer$79/month
    • 5 admins
    • SCORM/HTML5
    • Subscriptions
  • Learning Center$249/month
    • 20 admins
    • Interactive video
    • Bulk actions
  • High Volume$undefined/month
    • Unlimited admins
    • White label
    • SLA

Pilot

$29/month
  • Core$599/month
    • Bookkeeping
    • Accrual basis
    • Monthly close
  • Plus$849/month
    • CFO support
    • Custom reporting
    • Board deck

Which should you pick?

Choose LearnWorlds if

  • You need course builder.
  • You work on Web, IOS, Android.
  • You also want interactive video.
LearnWorlds review

Choose Pilot if

  • You need bookkeeping.
  • You also want cfo services.
Pilot review

Questions people ask

Is LearnWorlds or Pilot better?
Neither clearly leads. LearnWorlds starts at On request and Pilot at $29/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, LearnWorlds or Pilot?
LearnWorlds starts at On request and Pilot at $29/month.
Does LearnWorlds or Pilot run on more platforms?
LearnWorlds runs on Web, IOS, Android. Pilot runs on Web.
What is LearnWorlds best used for?
LearnWorlds is most often used for building and selling online courses with a branded school, delivering training to customers or employees with certificates. Of those, building and selling online courses with a branded school and delivering training to customers or employees with certificates are not what Pilot is typically brought in for.
What can LearnWorlds do that Pilot cannot?
LearnWorlds covers Course builder, Interactive video, Website builder, Certificates. Pilot covers Bookkeeping, CFO services, Tax preparation, R&D tax credits. Both handle Stripe, Web support.
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