Softwr

Calendar & Time Management · head to head

Google Tasks vs Podio

Google Tasks logo

Google Tasks

Calendar & Time Management

Simple task management from Google

From
Free
Rated
-
Full reviewWebsite
Podio logo

Podio

Project Management

The flexible team collaboration platform

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only Google Tasks has a free tier, so it costs nothing to try first.
  • Each has a real cost: Google Tasks no team collaboration or task assignment features; cannot share task lists; Podio the free plan stops at 5 users and 100 items across the whole organisation
  • They diverge on capability: Google Tasks covers Task creation, Podio covers Workspaces.

Where they differ

Only the attributes on which Google Tasks and Podio actually diverge.

Attributes where Google Tasks and Podio differ
AttributeGoogle TasksPodio
Starting priceFreeOn request
Pricing modelUnknownfreemium
Free tierYesNo
PlatformsWeb, iOS, Android, GmailWeb, Ios, Android
CategoryCalendar & Time ManagementProject Management
Founded19982009

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Google Tasks

  • Task creation
  • Subtasks
  • Due dates
  • Multiple lists
  • Gmail integration
  • Gmail
  • Google Calendar
  • Google Workspace

Only in Podio

  • Workspaces
  • Apps
  • Workflows
  • Tasks
  • Calendar
  • Slack
  • Google Drive
  • Dropbox

Both cover

  • Web support
  • Ios support
  • Android support

What people use each for

The jobs each tool is most often brought in to do.

Google Tasks

  • Schedulingnot Podio
  • Appointment bookingnot Podio
  • Time trackingnot Podio
  • Resource managementnot Podio
  • Team coordinationnot Podio

Podio

  • Building custom workspaces and apps without codenot Google Tasks
  • Project and task management for a small teamnot Google Tasks
  • Client collaboration with external users on the paid plansnot Google Tasks
  • Simple workflow automation between appsnot Google Tasks

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Google Tasks

  • No team collaboration or task assignment features; cannot share task lists
  • No priority levels beyond a binary star; cannot rank tasks by priority (P1, P2, P3)
  • No subtasks, task dependencies, or complex hierarchies
  • No file attachments; cannot attach documents, images, or links directly to tasks
  • Lacks work visualization tools like Gantt charts, Kanban boards, or project timelines
  • Limited reminder functionality for task deadlines
  • No third-party service integrations; requires full Google ecosystem dependency

Podio

  • The free plan stops at 5 users and 100 items across the whole organisation
  • Workflow automation is capped at 25,000 actions a month even on Premium at $19.20 per user
  • API access is a paid add-on from $23 a month, and higher call rates run to $159
  • Extra automation is billed separately, from $39 up to $559 a month
  • Visual reports, email integrations and PDF generation all require Premium

Pricing, plan by plan

Google Tasks

Free

No published plan breakdown. See the Google Tasks review.

Podio

On request
  • FreeFree
    • 5 employees
    • Basic features
  • Basic$7.2/month
    • Unlimited employees
    • User management
    • Automations

Which should you pick?

Choose Google Tasks if

  • You need task creation.
  • You want to start without paying.
  • You work on Web, iOS, Android, Gmail.
  • You also want subtasks.
Google Tasks review

Choose Podio if

  • You need workspaces.
  • You work on Web, Ios, Android.
  • You also want apps.
Podio review

Questions people ask

Is Google Tasks or Podio better?
Neither clearly leads. Google Tasks starts at Free and Podio at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Google Tasks or Podio?
Google Tasks has a free tier; the other does not. Paid plans start at Free for Google Tasks and On request for Podio.
Does Google Tasks or Podio run on more platforms?
Google Tasks runs on Web, iOS, Android, Gmail. Podio runs on Web, Ios, Android.
Can I use Google Tasks for free?
Yes. Google Tasks has a free tier, so you can try it without paying. Podio starts at On request.
What is Google Tasks best used for?
Google Tasks is most often used for scheduling, appointment booking, time tracking, resource management. Of those, scheduling and appointment booking are not what Podio is typically brought in for.
What can Google Tasks do that Podio cannot?
Google Tasks covers Task creation, Subtasks, Due dates, Multiple lists. Podio covers Workspaces, Apps, Workflows, Tasks. Both handle Web support, Ios support, Android support.

Answered from the vendors’ own pages

Google Tasks: Is Google Tasks truly free?

Yes, Google Tasks is completely free with no hidden costs or premium version. You get full access to all features with any free Google account, on both web and mobile.

Source
Google Tasks: Does Google Tasks work offline?

Google Tasks on Android and iOS apps support offline reading and editing with automatic sync when back online. However, the desktop web version at tasks.google.com requires an active internet connection.

Source
Google Tasks: How does Google Tasks integrate with Gmail and Google Calendar?

Google Tasks has native integration with Gmail, allowing you to convert emails into tasks with one click. Tasks with due dates automatically appear in Google Calendar as all-day items, and you can manage tasks from within Calendar without opening a separate tab.

Source
Google Tasks: Can I assign tasks to other people in Google Tasks?

No, Google Tasks has no team collaboration features. You cannot assign tasks to others, share task lists, or add comments within Google Tasks itself, making it unsuitable for team-based work.

Source
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Related pages

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