Softwr

Software · head to head

Google Tasks vs Paymo

Google Tasks logo

Google Tasks

Software

Simple task management from Google

From
Free
Rated
-
Full reviewWebsite
Paymo logo

Paymo

Software

Work & project management for teams

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only Google Tasks has a free tier, so it costs nothing to try first.
  • Each has a real cost: Google Tasks no team collaboration or task assignment features; cannot share task lists; Paymo every advertised price rises after 3 months, with Plus going from $10.90 to $15.90 per user and Pro from $16.90 to $23.90
  • They diverge on capability: Google Tasks covers Task creation, Paymo covers Task management.

Where they differ

Only the attributes on which Google Tasks and Paymo actually diverge.

Attributes where Google Tasks and Paymo differ
AttributeGoogle TasksPaymo
Starting priceFreeOn request
Pricing modelUnknownfreemium
Free tierYesNo
PlatformsWeb, iOS, Android, GmailWeb, Ios, Android, Desktop
Founded19982008

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Google Tasks

  • Task creation
  • Subtasks
  • Due dates
  • Multiple lists
  • Gmail integration
  • Gmail
  • Google Calendar

Only in Paymo

  • Task management
  • Time tracking
  • Invoicing
  • Gantt charts
  • Resource scheduling
  • Slack
  • Zapier
  • SSL encryption

Both cover

  • Google Workspace
  • Web support
  • Ios support
  • Android support

What people use each for

The jobs each tool is most often brought in to do.

Google Tasks

  • Schedulingnot Paymo
  • Appointment bookingnot Paymo
  • Time trackingnot Paymo
  • Resource managementnot Paymo
  • Team coordinationnot Paymo

Paymo

  • Project management with time tracking and invoicing for agenciesnot Google Tasks
  • Tracking billable hours and project profitabilitynot Google Tasks

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Google Tasks

  • No team collaboration or task assignment features; cannot share task lists
  • No priority levels beyond a binary star; cannot rank tasks by priority (P1, P2, P3)
  • No subtasks, task dependencies, or complex hierarchies
  • No file attachments; cannot attach documents, images, or links directly to tasks
  • Lacks work visualization tools like Gantt charts, Kanban boards, or project timelines
  • Limited reminder functionality for task deadlines
  • No third-party service integrations; requires full Google ecosystem dependency

Paymo

  • Every advertised price rises after 3 months, with Plus going from $10.90 to $15.90 per user and Pro from $16.90 to $23.90
  • The free plan allows 1 user, 1 client and 2 projects
  • The Solo plan is still capped at 3 clients and 5 projects
  • Gantt charts, task dependencies and scheduling require the Plus plan
  • Integrations are excluded from both the free and Solo plans

Pricing, plan by plan

Google Tasks

Free

No published plan breakdown. See the Google Tasks review.

Paymo

On request
  • FreeFree
    • 1 user
    • Basic features
  • Starter$4.95/month
    • Time tracking
    • Kanban
    • Invoicing

Which should you pick?

Choose Google Tasks if

  • You need task creation.
  • You want to start without paying.
  • You work on Web, iOS, Android, Gmail.
  • You also want subtasks.
Google Tasks review

Choose Paymo if

  • You need task management.
  • You work on Web, Ios, Android, Desktop.
  • You also want time tracking.
Paymo review

Questions people ask

Is Google Tasks or Paymo better?
Neither clearly leads. Google Tasks starts at Free and Paymo at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Google Tasks or Paymo?
Google Tasks has a free tier; the other does not. Paid plans start at Free for Google Tasks and On request for Paymo.
Does Google Tasks or Paymo run on more platforms?
Google Tasks runs on Web, iOS, Android, Gmail. Paymo runs on Web, Ios, Android, Desktop.
Can I use Google Tasks for free?
Yes. Google Tasks has a free tier, so you can try it without paying. Paymo starts at On request.
What is Google Tasks best used for?
Google Tasks is most often used for scheduling, appointment booking, time tracking, resource management. Of those, scheduling and appointment booking are not what Paymo is typically brought in for.
What can Google Tasks do that Paymo cannot?
Google Tasks covers Task creation, Subtasks, Due dates, Multiple lists. Paymo covers Task management, Time tracking, Invoicing, Gantt charts. Both handle Google Workspace, Web support, Ios support, Android support.

Answered from the vendors’ own pages

Google Tasks: Is Google Tasks truly free?

Yes, Google Tasks is completely free with no hidden costs or premium version. You get full access to all features with any free Google account, on both web and mobile.

Source
Google Tasks: Does Google Tasks work offline?

Google Tasks on Android and iOS apps support offline reading and editing with automatic sync when back online. However, the desktop web version at tasks.google.com requires an active internet connection.

Source
Google Tasks: How does Google Tasks integrate with Gmail and Google Calendar?

Google Tasks has native integration with Gmail, allowing you to convert emails into tasks with one click. Tasks with due dates automatically appear in Google Calendar as all-day items, and you can manage tasks from within Calendar without opening a separate tab.

Source
Google Tasks: Can I assign tasks to other people in Google Tasks?

No, Google Tasks has no team collaboration features. You cannot assign tasks to others, share task lists, or add comments within Google Tasks itself, making it unsuitable for team-based work.

Source
ShareXLinkedInRedditWhatsAppEmail

Related pages

More on Google Tasks

More on Paymo

Keep looking

Other head to heads