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Software · head to head

Google Tasks vs Roadmunk

Google Tasks logo

Google Tasks

Software

Simple task management from Google

From
Free
Rated
-
Full reviewWebsite
Roadmunk logo

Roadmunk

Software

The collaborative roadmapping tool for strategic planning

From
$19/month
Rated
-
Full reviewWebsite

The short version

  • Only Google Tasks has a free tier, so it costs nothing to try first.
  • Each has a real cost: Google Tasks no team collaboration or task assignment features; cannot share task lists; Roadmunk starter plan at $19/editor/month allows only 3 reviewers; additional reviewers cost $5 each per month
  • They diverge on capability: Google Tasks covers Task creation, Roadmunk covers Visual roadmaps.

Where they differ

Only the attributes on which Google Tasks and Roadmunk actually diverge.

Attributes where Google Tasks and Roadmunk differ
AttributeGoogle TasksRoadmunk
Starting priceFree$19/month
Pricing modelUnknownsubscription
Free tierYesNo
PlatformsWeb, iOS, Android, GmailWeb
Founded19982012

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Google Tasks

  • Task creation
  • Subtasks
  • Due dates
  • Multiple lists
  • Gmail integration
  • Gmail
  • Google Calendar
  • Google Workspace

Only in Roadmunk

  • Visual roadmaps
  • Timeline view
  • Swimlane view
  • Prioritization matrix
  • Feedback inbox
  • Jira
  • Azure DevOps
  • Trello

Both cover

  • Web support

What people use each for

The jobs each tool is most often brought in to do.

Google Tasks

  • Schedulingnot Roadmunk
  • Appointment bookingnot Roadmunk
  • Time trackingnot Roadmunk
  • Resource managementnot Roadmunk
  • Team coordinationnot Roadmunk

Roadmunk

  • Small product teams managing roadmaps with stakeholder feedback collectionnot Google Tasks
  • Multi-team organisations seeking organisation-wide product visibilitynot Google Tasks
  • Teams using Jira, Azure DevOps, or Asana as primary project tracking systemsnot Google Tasks

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Google Tasks

  • No team collaboration or task assignment features; cannot share task lists
  • No priority levels beyond a binary star; cannot rank tasks by priority (P1, P2, P3)
  • No subtasks, task dependencies, or complex hierarchies
  • No file attachments; cannot attach documents, images, or links directly to tasks
  • Lacks work visualization tools like Gantt charts, Kanban boards, or project timelines
  • Limited reminder functionality for task deadlines
  • No third-party service integrations; requires full Google ecosystem dependency

Roadmunk

  • Starter plan at $19/editor/month allows only 3 reviewers; additional reviewers cost $5 each per month
  • Enterprise plan requires custom pricing contact; feature scope and support terms not published
  • Two-way Jira and Azure DevOps sync available only on Business tier and above at additional $9/collaborator/month
  • Pricing model based per-editor seats rather than per-organisation, scaling costs significantly for larger teams

Pricing, plan by plan

Google Tasks

Free

No published plan breakdown. See the Google Tasks review.

Roadmunk

$19/month

No published plan breakdown. See the Roadmunk review.

Which should you pick?

Choose Google Tasks if

  • You need task creation.
  • You want to start without paying.
  • You work on Web, iOS, Android, Gmail.
  • You also want subtasks.
Google Tasks review

Choose Roadmunk if

  • You need visual roadmaps.
  • You also want timeline view.
Roadmunk review

Questions people ask

Is Google Tasks or Roadmunk better?
Neither clearly leads. Google Tasks starts at Free and Roadmunk at $19/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Google Tasks or Roadmunk?
Google Tasks has a free tier; the other does not. Paid plans start at Free for Google Tasks and $19/month for Roadmunk.
Does Google Tasks or Roadmunk run on more platforms?
Google Tasks runs on Web, iOS, Android, Gmail. Roadmunk runs on Web.
Can I use Google Tasks for free?
Yes. Google Tasks has a free tier, so you can try it without paying. Roadmunk starts at $19/month.
What is Google Tasks best used for?
Google Tasks is most often used for scheduling, appointment booking, time tracking, resource management. Of those, scheduling and appointment booking are not what Roadmunk is typically brought in for.
What can Google Tasks do that Roadmunk cannot?
Google Tasks covers Task creation, Subtasks, Due dates, Multiple lists. Roadmunk covers Visual roadmaps, Timeline view, Swimlane view, Prioritization matrix. Both handle Web support.

Answered from the vendors’ own pages

Google Tasks: Is Google Tasks truly free?

Yes, Google Tasks is completely free with no hidden costs or premium version. You get full access to all features with any free Google account, on both web and mobile.

Source
Google Tasks: Does Google Tasks work offline?

Google Tasks on Android and iOS apps support offline reading and editing with automatic sync when back online. However, the desktop web version at tasks.google.com requires an active internet connection.

Source
Google Tasks: How does Google Tasks integrate with Gmail and Google Calendar?

Google Tasks has native integration with Gmail, allowing you to convert emails into tasks with one click. Tasks with due dates automatically appear in Google Calendar as all-day items, and you can manage tasks from within Calendar without opening a separate tab.

Source
Google Tasks: Can I assign tasks to other people in Google Tasks?

No, Google Tasks has no team collaboration features. You cannot assign tasks to others, share task lists, or add comments within Google Tasks itself, making it unsuitable for team-based work.

Source
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Related pages

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