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Software · head to head

Bill.com vs Square Appointments

Bill.com logo

Bill.com

Software

Automate your financial workflows

From
Free
Rated
-
Full reviewWebsite
Square Appointments logo

Square Appointments

Software

Free scheduling for beauty businesses

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Bill.com limited customization of approval workflows and user permissions for complex business needs; Square Appointments the free plan is aimed at solo professionals; booking across multiple staff requires the paid Plus plan
  • They diverge on capability: Bill.com covers AP automation, Square Appointments covers Online booking.

Where they differ

Only the attributes on which Bill.com and Square Appointments actually diverge.

Attributes where Bill.com and Square Appointments differ
AttributeBill.comSquare Appointments
Pricing modelUnknownsubscription
PlatformsWebWeb, Ios, Android
Founded20062009

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Bill.com

  • AP automation
  • AR automation
  • Approval workflows
  • Document management
  • Vendor management
  • Cash flow insights
  • Mobile approvals
  • Xero

Only in Square Appointments

  • Online booking
  • Client management
  • Point of sale
  • Automated reminders
  • Instagram booking
  • Google booking
  • Mobile app
  • Square POS

Both cover

  • Payment processing
  • QuickBooks
  • Cloud deployment
  • Web support

What people use each for

The jobs each tool is most often brought in to do.

Bill.com

  • Invoice processingnot Square Appointments
  • Bill paymentsnot Square Appointments
  • Vendor paymentsnot Square Appointments
  • Cash flow managementnot Square Appointments
  • Financial automationnot Square Appointments

Square Appointments

  • Online appointment booking for salons, barbers and personal servicesnot Bill.com
  • Taking card payments and deposits at the time of bookingnot Bill.com
  • Managing staff calendars, waitlists and no-show policiesnot Bill.com

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Bill.com

  • Limited customization of approval workflows and user permissions for complex business needs
  • Limited international payment capabilities compared to specialists like Tipalti
  • Customer support response times are slow, with agents often lacking product expertise

Square Appointments

  • The free plan is aimed at solo professionals; booking across multiple staff requires the paid Plus plan
  • Cancellation policies, no-show fees and waitlists require the Plus plan
  • Resource management, service cost tracking and the future bookings report require the Premium plan
  • Custom processing rates are reserved for Square Pro, which is aimed at businesses processing over $250,000 a year
  • Card processing fees are charged on top of the plan fee on every tier including the free one

Pricing, plan by plan

Bill.com

Free
  • Essentials$49/month
    • Core AP and AR functionality
    • Manual CSV import/export
  • Team$65/month
    • Automatic 2-way sync with QuickBooks Online, Xero
  • Corporate$89/month
    • Procurement features
    • Custom approval policies
    • Sync with NetSuite, Dynamics

Square Appointments

Free
  • FreeFree
    • Unlimited appointments
    • Online booking
    • Client management
  • Plus$29/month
    • Everything in Free
    • Multiple staff calendars
    • No-show protection
  • Premium$69/month
    • Everything in Plus
    • Multi-location
    • Staff management

Which should you pick?

Choose Bill.com if

  • You need ap automation.
  • You want to start without paying.
  • You also want ar automation.
Bill.com review

Choose Square Appointments if

  • You need online booking.
  • You want to start without paying.
  • You work on Web, Ios, Android.
  • You also want client management.
Square Appointments review

Questions people ask

Is Bill.com or Square Appointments better?
Neither clearly leads. Bill.com starts at Free and Square Appointments at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Bill.com or Square Appointments?
Bill.com starts at Free and Square Appointments at Free.
Does Bill.com or Square Appointments run on more platforms?
Bill.com runs on Web. Square Appointments runs on Web, Ios, Android.
Can I use Bill.com for free?
Both have a free tier, so you can try either at no cost before committing.
What is Bill.com best used for?
Bill.com is most often used for invoice processing, bill payments, vendor payments, cash flow management. Of those, invoice processing and bill payments are not what Square Appointments is typically brought in for.
What can Bill.com do that Square Appointments cannot?
Bill.com covers AP automation, AR automation, Approval workflows, Document management. Square Appointments covers Online booking, Client management, Point of sale, Automated reminders. Both handle Payment processing, QuickBooks, Cloud deployment, Web support.

Answered from the vendors’ own pages

Bill.com: What payment methods does Bill.com support?

Bill.com supports ACH transfers, checks, corporate cards, and international transfers. ACH payments cost $0.59 per transaction, checks cost $1.99, and card payments incur a 2.9% fee.

Source
Bill.com: Does Bill.com offer a free tier?

Yes. Bill.com offers a free Spend & Expense plan for access to credit lines from $1,000-$5M with corporate cards, budgets, and expense tracking.

Source
Bill.com: Which accounting systems does Bill.com integrate with?

Bill.com integrates with QuickBooks Online, QuickBooks Enterprise, Oracle NetSuite, Sage Intacct, Microsoft Dynamics, and Xero, with automatic two-way syncing on most plans.

Source
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Related pages

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