Softwr

All industries · head to head

Expensify vs Square Appointments

Expensify logo

Expensify

All industries

Expense management for receipts, bills & more

From
$5/month
Rated
-
Full reviewWebsite
Square Appointments logo

Square Appointments

Scheduling & Booking

Free scheduling for beauty businesses

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Square Appointments has a free tier, so it costs nothing to try first.
  • Each has a real cost: Expensify minimal offline expense entry capabilities hamper use in areas with unstable internet; Square Appointments the free plan is aimed at solo professionals; booking across multiple staff requires the paid Plus plan
  • They diverge on capability: Expensify covers SmartScan receipts, Square Appointments covers Online booking.

Where they differ

Only the attributes on which Expensify and Square Appointments actually diverge.

Attributes where Expensify and Square Appointments differ
AttributeExpensifySquare Appointments
Starting price$5/monthFree
Pricing modelUnknownsubscription
Free tierNoYes
CategoryAll industriesScheduling & Booking
Founded20082009

Identical on both: platforms (Web, iOS, Android), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Expensify

  • SmartScan receipts
  • Expense reports
  • Corporate cards
  • Reimbursements
  • Travel booking
  • Mileage tracking
  • Multi-currency
  • Real-time syncing

Only in Square Appointments

  • Online booking
  • Client management
  • Point of sale
  • Payment processing
  • Automated reminders
  • Instagram booking
  • Google booking
  • Mobile app

Both cover

  • QuickBooks
  • PCI DSS
  • Cloud deployment

What people use each for

The jobs each tool is most often brought in to do.

Expensify

  • Expense reportingnot Square Appointments
  • Receipt managementnot Square Appointments
  • Travel expensesnot Square Appointments
  • Corporate card managementnot Square Appointments
  • Reimbursementsnot Square Appointments

Square Appointments

  • Online appointment booking for salons, barbers and personal servicesnot Expensify
  • Taking card payments and deposits at the time of bookingnot Expensify
  • Managing staff calendars, waitlists and no-show policiesnot Expensify

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Expensify

  • Minimal offline expense entry capabilities hamper use in areas with unstable internet
  • OCR receipt data extraction requires manual review and correction for accuracy
  • Per-user pricing model increases costs for larger organizations

Square Appointments

  • The free plan is aimed at solo professionals; booking across multiple staff requires the paid Plus plan
  • Cancellation policies, no-show fees and waitlists require the Plus plan
  • Resource management, service cost tracking and the future bookings report require the Premium plan
  • Custom processing rates are reserved for Square Pro, which is aimed at businesses processing over $250,000 a year
  • Card processing fees are charged on top of the plan fee on every tier including the free one

Pricing, plan by plan

Expensify

$5/month

No published plan breakdown. See the Expensify review.

Square Appointments

Free
  • FreeFree
    • Unlimited appointments
    • Online booking
    • Client management
  • Plus$29/month
    • Everything in Free
    • Multiple staff calendars
    • No-show protection
  • Premium$69/month
    • Everything in Plus
    • Multi-location
    • Staff management

Which should you pick?

Choose Expensify if

  • You need smartscan receipts.
  • You work on Web, iOS, Android.
  • You also want expense reports.
Expensify review

Choose Square Appointments if

  • You need online booking.
  • You want to start without paying.
  • You work on Web, Ios, Android.
  • You also want client management.
Square Appointments review

Questions people ask

Is Expensify or Square Appointments better?
Neither clearly leads. Expensify starts at $5/month and Square Appointments at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Expensify or Square Appointments?
Square Appointments has a free tier; the other does not. Paid plans start at $5/month for Expensify and Free for Square Appointments.
Does Expensify or Square Appointments run on more platforms?
Expensify runs on Web, iOS, Android. Square Appointments runs on Web, Ios, Android.
Can I use Square Appointments for free?
Yes. Square Appointments has a free tier, so you can try it without paying. Expensify starts at $5/month.
What is Expensify best used for?
Expensify is most often used for expense reporting, receipt management, travel expenses, corporate card management. Of those, expense reporting and receipt management are not what Square Appointments is typically brought in for.
What can Expensify do that Square Appointments cannot?
Expensify covers SmartScan receipts, Expense reports, Corporate cards, Reimbursements. Square Appointments covers Online booking, Client management, Point of sale, Payment processing. Both handle QuickBooks, PCI DSS, Cloud deployment.

Answered from the vendors’ own pages

Expensify: How does Expensify capture receipts?

Expensify uses SmartScan technology with OCR to automatically extract data from receipt images, reducing manual data entry. Users can photograph receipts with their phone to quickly create expense entries.

Source
Expensify: What reimbursement methods does Expensify support?

Expensify supports ACH reimbursement via direct deposit after setting up a direct deposit account. Next-day reimbursement is available, or standard processing takes 3-5 business days.

Source
Expensify: How does Expensify offline mode work?

Expensify has limited offline capabilities. Users can capture receipts offline, but data syncs when internet connectivity is restored. Full functionality requires online access.

Source
ShareXLinkedInRedditWhatsAppEmail

Related pages

More on Expensify

More on Square Appointments

Keep looking

Other head to heads