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Project Management · head to head

Craft Docs vs Resource Guru

Craft Docs logo

Craft Docs

Project Management

Beautiful document and note-taking app for Apple devices

From
Free
Rated
-
Full reviewWebsite
Resource Guru logo

Resource Guru

Calendar & Time Management

The fast, simple way to schedule people and resources

From
$5/month
Rated
-
Full reviewWebsite

The short version

  • Only Craft Docs has a free tier, so it costs nothing to try first.
  • Each has a real cost: Craft Docs primarily designed for Apple ecosystem; limited support for Windows or Android; Resource Guru limited advanced reporting and analytics compared to enterprise-level solutions
  • They diverge on capability: Craft Docs covers Rich document editing, Resource Guru covers Resource scheduling.

Where they differ

Only the attributes on which Craft Docs and Resource Guru actually diverge.

Attributes where Craft Docs and Resource Guru differ
AttributeCraft DocsResource Guru
Starting priceFree$5/month
Free tierYesNo
PlatformsiOS, iPadOS, macOS, WebWeb
CategoryProject ManagementCalendar & Time Management
Founded20192012

Identical on both: pricing model (Unknown), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Craft Docs

  • Rich document editing
  • Beautiful templates
  • Collaboration in real-time
  • Comments and discussions
  • iCloud sync
  • Powerful search
  • Dark and light themes
  • File attachments

Only in Resource Guru

  • Resource scheduling
  • Availability management
  • Clash management
  • Forecasting
  • Leave management
  • Google Calendar
  • Outlook
  • Slack

What people use each for

The jobs each tool is most often brought in to do.

Craft Docs

  • Productivitynot Resource Guru
  • Collaborationnot Resource Guru
  • Task managementnot Resource Guru
  • Organizationnot Resource Guru

Resource Guru

  • Schedulingnot Craft Docs
  • Appointment bookingnot Craft Docs
  • Time trackingnot Craft Docs
  • Resource managementnot Craft Docs
  • Team coordinationnot Craft Docs

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Craft Docs

  • Primarily designed for Apple ecosystem; limited support for Windows or Android
  • Smaller ecosystem and community compared to Notion or Obsidian
  • Collaboration features less mature than dedicated team document platforms
  • Requires learning Craft-specific formatting and structure

Resource Guru

  • Limited advanced reporting and analytics compared to enterprise-level solutions
  • Lacks scalability for large organizations or complex project management scenarios
  • No offline mode requires constant internet connectivity
  • Limited integrations compared to competitors with broader ecosystem support
  • No native invoicing or billing features for financial management

Pricing, plan by plan

Craft Docs

Free

No published plan breakdown. See the Craft Docs review.

Resource Guru

$5/month
  • Grasshopper$5/month
    • Unlimited projects
    • Unlimited clients
    • Personalized dashboards
  • Blackbelt$8/month
    • All Grasshopper features
    • Timesheets
    • Time tracking
  • Master$12/month
    • All Blackbelt features
    • Booking approval workflow
    • SSO single sign-on

Which should you pick?

Choose Craft Docs if

  • You need rich document editing.
  • You want to start without paying.
  • You work on iOS, iPadOS, macOS, Web.
  • You also want beautiful templates.
Craft Docs review

Choose Resource Guru if

  • You need resource scheduling.
  • You also want availability management.
Resource Guru review

Questions people ask

Is Craft Docs or Resource Guru better?
Neither clearly leads. Craft Docs starts at Free and Resource Guru at $5/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Craft Docs or Resource Guru?
Craft Docs has a free tier; the other does not. Paid plans start at Free for Craft Docs and $5/month for Resource Guru.
Does Craft Docs or Resource Guru run on more platforms?
Craft Docs runs on iOS, iPadOS, macOS, Web. Resource Guru runs on Web.
Can I use Craft Docs for free?
Yes. Craft Docs has a free tier, so you can try it without paying. Resource Guru starts at $5/month.
What is Craft Docs best used for?
Craft Docs is most often used for productivity, collaboration, task management, organization. Of those, productivity and collaboration are not what Resource Guru is typically brought in for.
What can Craft Docs do that Resource Guru cannot?
Craft Docs covers Rich document editing, Beautiful templates, Collaboration in real-time, Comments and discussions. Resource Guru covers Resource scheduling, Availability management, Clash management, Forecasting.

Answered from the vendors’ own pages

Craft Docs: What platforms does Craft Docs support?

Craft Docs is available on iOS, iPad, and Mac, with deep integration into Apple's ecosystem. A web version is also available.

Source
Resource Guru: How is Resource Guru priced?

Resource Guru offers three per-user tiers: Grasshopper ($5/month), Blackbelt ($8/month), and Master ($12/month). Annual billing gives 2 months free. Non-human resources like meeting rooms cost $2.08-5.00 per item depending on tier. A free 30-day trial is available.

Source
Craft Docs: Can you collaborate on documents in Craft Docs?

Yes. Craft Docs supports real-time collaboration, allowing multiple users to edit documents simultaneously.

Source
Resource Guru: What integrations does Resource Guru offer?

Resource Guru integrates with Jira, Asana, Slack, Microsoft Teams, Google Calendar, Outlook Calendar, Zapier, Make, Salesforce, and Gmail for seamless workflow automation.

Source
Craft Docs: Does Craft Docs have AI features?

Yes. Craft Docs includes AI-powered writing assistance and editing features.

Source
Resource Guru: Does Resource Guru have time tracking?

Time tracking is included in Blackbelt and Master plans, allowing teams to monitor billable and non-billable hours. The Grasshopper plan does not include this feature.

Source
Craft Docs: Can you use Craft Docs offline?

Yes. Craft Docs allows offline editing with synchronization when connectivity is restored.

Source
Resource Guru: Can Resource Guru be used offline?

No, Resource Guru is a cloud-based platform that requires internet connectivity to access. There is no offline mode available.

Source
Resource Guru: Is Resource Guru suitable for large enterprises?

Resource Guru works well for small to mid-sized teams and agencies but may face scalability limitations for large enterprises requiring advanced reporting, project financial visibility, or complex multi-team workflows.

Source
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