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Software · head to head

Hive vs Resource Guru

Hive logo

Hive

Software

Project management built for speed

From
On request
Rated
-
Full reviewWebsite
Resource Guru logo

Resource Guru

Software

The fast, simple way to schedule people and resources

From
$5/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Hive the free plan is capped at 200 MB of storage; Resource Guru limited advanced reporting and analytics compared to enterprise-level solutions
  • They diverge on capability: Hive covers Tasks, Resource Guru covers Resource scheduling.

Where they differ

Only the attributes on which Hive and Resource Guru actually diverge.

Attributes where Hive and Resource Guru differ
AttributeHiveResource Guru
Starting priceOn request$5/month
Pricing modelfreemiumUnknown
PlatformsWeb, Ios, Android, DesktopWeb
Founded20152012

Identical on both: free tier (No), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Hive

  • Tasks
  • Gantt view
  • Kanban
  • Time tracking
  • Forms
  • Zoom
  • Google Drive
  • Dropbox

Only in Resource Guru

  • Resource scheduling
  • Availability management
  • Clash management
  • Forecasting
  • Leave management
  • Google Calendar
  • Outlook
  • Zapier

Both cover

  • Slack
  • Web support
  • Ios support
  • Android support

What people use each for

The jobs each tool is most often brought in to do.

Hive

  • Project and task management with multiple project viewsnot Resource Guru
  • Coordinating work, proofing and resourcing for teamsnot Resource Guru

Resource Guru

  • Schedulingnot Hive
  • Appointment bookingnot Hive
  • Time trackingnot Hive
  • Resource managementnot Hive
  • Team coordinationnot Hive

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Hive

  • The free plan is capped at 200 MB of storage
  • The Starter plan at $5 per user per month is limited to 10 projects
  • Eight capabilities are sold as $5 per user add ons on the Teams plan, including CRM, timesheets, proofing, resourcing, advanced dashboards, external users and SSO
  • Buying SSO plus a few of those add ons therefore costs more than the $12 base seat itself
  • AI credits are metered monthly at 1,000, 3,000 and 5,000 by plan

Resource Guru

  • Limited advanced reporting and analytics compared to enterprise-level solutions
  • Lacks scalability for large organizations or complex project management scenarios
  • No offline mode requires constant internet connectivity
  • Limited integrations compared to competitors with broader ecosystem support
  • No native invoicing or billing features for financial management

Pricing, plan by plan

Hive

On request
  • FreeFree
    • Basic features
    • 10 users
  • Teams$12/month
    • Unlimited users
    • Time tracking
    • Automations

Resource Guru

$5/month
  • Grasshopper$5/month
    • Unlimited projects
    • Unlimited clients
    • Personalized dashboards
  • Blackbelt$8/month
    • All Grasshopper features
    • Timesheets
    • Time tracking
  • Master$12/month
    • All Blackbelt features
    • Booking approval workflow
    • SSO single sign-on

Which should you pick?

Choose Hive if

  • You need tasks.
  • You work on Web, Ios, Android, Desktop.
  • You also want gantt view.
Hive review

Choose Resource Guru if

  • You need resource scheduling.
  • You also want availability management.
Resource Guru review

Questions people ask

Is Hive or Resource Guru better?
Neither clearly leads. Hive starts at On request and Resource Guru at $5/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Hive or Resource Guru?
Hive starts at On request and Resource Guru at $5/month.
Does Hive or Resource Guru run on more platforms?
Hive runs on Web, Ios, Android, Desktop. Resource Guru runs on Web.
What is Hive best used for?
Hive is most often used for project and task management with multiple project views, coordinating work, proofing and resourcing for teams. Of those, project and task management with multiple project views and coordinating work, proofing and resourcing for teams are not what Resource Guru is typically brought in for.
What can Hive do that Resource Guru cannot?
Hive covers Tasks, Gantt view, Kanban, Time tracking. Resource Guru covers Resource scheduling, Availability management, Clash management, Forecasting. Both handle Slack, Web support, Ios support, Android support.

Answered from the vendors’ own pages

Resource Guru: How is Resource Guru priced?

Resource Guru offers three per-user tiers: Grasshopper ($5/month), Blackbelt ($8/month), and Master ($12/month). Annual billing gives 2 months free. Non-human resources like meeting rooms cost $2.08-5.00 per item depending on tier. A free 30-day trial is available.

Source
Resource Guru: What integrations does Resource Guru offer?

Resource Guru integrates with Jira, Asana, Slack, Microsoft Teams, Google Calendar, Outlook Calendar, Zapier, Make, Salesforce, and Gmail for seamless workflow automation.

Source
Resource Guru: Does Resource Guru have time tracking?

Time tracking is included in Blackbelt and Master plans, allowing teams to monitor billable and non-billable hours. The Grasshopper plan does not include this feature.

Source
Resource Guru: Can Resource Guru be used offline?

No, Resource Guru is a cloud-based platform that requires internet connectivity to access. There is no offline mode available.

Source
Resource Guru: Is Resource Guru suitable for large enterprises?

Resource Guru works well for small to mid-sized teams and agencies but may face scalability limitations for large enterprises requiring advanced reporting, project financial visibility, or complex multi-team workflows.

Source
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Related pages

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