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Technology · head to head

ClickUp vs Resource Guru

ClickUp logo

ClickUp

Technology

One app to replace them all

From
Free
Rated
-
Full reviewWebsite
Resource Guru logo

Resource Guru

Calendar & Time Management

The fast, simple way to schedule people and resources

From
$5/month
Rated
-
Full reviewWebsite

The short version

  • Only ClickUp has a free tier, so it costs nothing to try first.
  • Each has a real cost: ClickUp the free plan is capped at 60MB of storage, 5 spaces, 1 form and 3 whiteboards, so the limits are structural rather than just a seat count; Resource Guru limited advanced reporting and analytics compared to enterprise-level solutions
  • They diverge on capability: ClickUp covers Multiple view types, Resource Guru covers Resource scheduling.

Where they differ

Only the attributes on which ClickUp and Resource Guru actually diverge.

Attributes where ClickUp and Resource Guru differ
AttributeClickUpResource Guru
Starting priceFree$5/month
Free tierYesNo
PlatformsWeb, iOS, Android, macOS, WindowsWeb
CategoryTechnologyCalendar & Time Management
Founded20172012

Identical on both: pricing model (Unknown), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in ClickUp

  • Multiple view types
  • Custom fields
  • Automation
  • Time tracking
  • Goal tracking
  • Document collaboration
  • Whiteboards
  • Mind maps

Only in Resource Guru

  • Resource scheduling
  • Availability management
  • Clash management
  • Forecasting
  • Leave management
  • Google Calendar
  • Outlook
  • Web support

Both cover

  • Slack
  • Zapier

What people use each for

The jobs each tool is most often brought in to do.

ClickUp

  • Project managementnot Resource Guru
  • Software developmentnot Resource Guru
  • Marketing campaignsnot Resource Guru
  • Product roadmapsnot Resource Guru
  • Client managementnot Resource Guru

Resource Guru

  • Schedulingnot ClickUp
  • Appointment bookingnot ClickUp
  • Time trackingnot ClickUp
  • Resource managementnot ClickUp
  • Team coordinationnot ClickUp

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

ClickUp

  • The free plan is capped at 60MB of storage, 5 spaces, 1 form and 3 whiteboards, so the limits are structural rather than just a seat count
  • Gantt charts, time tracking and goals require Unlimited at $7 per user per month billed yearly
  • Automations are rationed by tier, at 5,000 a month on Business and 250,000 on Enterprise
  • SAML SSO, custom roles and HIPAA compliance are Enterprise only
  • AI is charged separately, at $9 per user per month for Brain and $28 for Everything AI
  • Monthly billing is substantially dearer, at $10 and $19 against the yearly rates

Resource Guru

  • Limited advanced reporting and analytics compared to enterprise-level solutions
  • Lacks scalability for large organizations or complex project management scenarios
  • No offline mode requires constant internet connectivity
  • Limited integrations compared to competitors with broader ecosystem support
  • No native invoicing or billing features for financial management

Pricing, plan by plan

ClickUp

Free
  • FreeFree
    • Unlimited tasks
    • 60 MB storage
    • Collaborative docs
  • Unlimited$7/user/month
    • Unlimited storage
    • All views
    • Time tracking
  • Business$12/user/month
    • Sprint reporting
    • Private docs
    • All Unlimited features
  • Business Plus$null/custom
    • Advanced features

Resource Guru

$5/month
  • Grasshopper$5/month
    • Unlimited projects
    • Unlimited clients
    • Personalized dashboards
  • Blackbelt$8/month
    • All Grasshopper features
    • Timesheets
    • Time tracking
  • Master$12/month
    • All Blackbelt features
    • Booking approval workflow
    • SSO single sign-on

Which should you pick?

Choose ClickUp if

  • You need multiple view types.
  • You want to start without paying.
  • You work on Web, iOS, Android, macOS, Windows.
  • You also want custom fields.
ClickUp review

Choose Resource Guru if

  • You need resource scheduling.
  • You also want availability management.
Resource Guru review

Questions people ask

Is ClickUp or Resource Guru better?
Neither clearly leads. ClickUp starts at Free and Resource Guru at $5/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, ClickUp or Resource Guru?
ClickUp has a free tier; the other does not. Paid plans start at Free for ClickUp and $5/month for Resource Guru.
Does ClickUp or Resource Guru run on more platforms?
ClickUp runs on Web, iOS, Android, macOS, Windows. Resource Guru runs on Web.
Can I use ClickUp for free?
Yes. ClickUp has a free tier, so you can try it without paying. Resource Guru starts at $5/month.
What is ClickUp best used for?
ClickUp is most often used for project management, software development, marketing campaigns, product roadmaps. Of those, project management and software development are not what Resource Guru is typically brought in for.
What can ClickUp do that Resource Guru cannot?
ClickUp covers Multiple view types, Custom fields, Automation, Time tracking. Resource Guru covers Resource scheduling, Availability management, Clash management, Forecasting. Both handle Slack, Zapier.

Answered from the vendors’ own pages

ClickUp: How many views does ClickUp support?

ClickUp includes List, Table, Board, Calendar, Gantt, and Inbox views, plus Whiteboards for collaboration and multiple specialized views for different workflows.

Source
Resource Guru: How is Resource Guru priced?

Resource Guru offers three per-user tiers: Grasshopper ($5/month), Blackbelt ($8/month), and Master ($12/month). Annual billing gives 2 months free. Non-human resources like meeting rooms cost $2.08-5.00 per item depending on tier. A free 30-day trial is available.

Source
ClickUp: What is ClickUp Brain?

ClickUp Brain is the AI feature providing workspace Q&A, task summaries, and AI-powered automation available as an add-on at $9 or $28/user/month depending on usage.

Source
Resource Guru: What integrations does Resource Guru offer?

Resource Guru integrates with Jira, Asana, Slack, Microsoft Teams, Google Calendar, Outlook Calendar, Zapier, Make, Salesforce, and Gmail for seamless workflow automation.

Source
ClickUp: How long does it take to set up ClickUp?

Initial setup typically takes 2-4 weeks depending on team size and complexity needs, which is longer than Monday.com (1-2 days) but necessary for ClickUp's flexibility.

Source
Resource Guru: Does Resource Guru have time tracking?

Time tracking is included in Blackbelt and Master plans, allowing teams to monitor billable and non-billable hours. The Grasshopper plan does not include this feature.

Source
ClickUp: Does ClickUp have built-in time tracking?

Yes, time tracking is included in the first paid plan (Unlimited) at $7/user/month, allowing teams to track project hours without additional tools.

Source
Resource Guru: Can Resource Guru be used offline?

No, Resource Guru is a cloud-based platform that requires internet connectivity to access. There is no offline mode available.

Source
Resource Guru: Is Resource Guru suitable for large enterprises?

Resource Guru works well for small to mid-sized teams and agencies but may face scalability limitations for large enterprises requiring advanced reporting, project financial visibility, or complex multi-team workflows.

Source
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Related pages

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