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Software · head to head

Webex by Cisco vs When2meet

Webex by Cisco logo

Webex by Cisco

Software

A simpler, smarter way to work

From
Free
Rated
-
Full reviewWebsite
When2meet logo

When2meet

Software

Find the best time to meet

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Webex by Cisco listed on UK G-Cloud at £6 per user per month for Cisco Webex, via reseller Conscia Group UK Ltd (ITGL); When2meet no calendar synchronization capability
  • They diverge on capability: Webex by Cisco covers Video and audio conferencing, When2meet covers Visual availability grid.

Where they differ

Only the attributes on which Webex by Cisco and When2meet actually diverge.

Attributes where Webex by Cisco and When2meet differ
AttributeWebex by CiscoWhen2meet
Pricing modelsubscriptionfree
PlatformsWeb, Windows, Macos, Linux, Ios, AndroidWeb
Founded19842003

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Webex by Cisco

  • Video and audio conferencing
  • Screen sharing and annotation
  • Virtual backgrounds
  • Recording and playback
  • Meeting transcription
  • Chat and messaging
  • Calendar integration
  • Breakout sessions

Only in When2meet

  • Visual availability grid
  • No account required
  • Drag-to-select availability
  • Group overview
  • Shareable links
  • Web support

What people use each for

The jobs each tool is most often brought in to do.

Webex by Cisco

  • Video conferencingnot When2meet
  • Webinarsnot When2meet
  • Virtual eventsnot When2meet
  • Trainingnot When2meet
  • Enterprise communicationnot When2meet

When2meet

  • Schedulingnot Webex by Cisco
  • Appointment bookingnot Webex by Cisco
  • Time trackingnot Webex by Cisco
  • Resource managementnot Webex by Cisco
  • Team coordinationnot Webex by Cisco

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Webex by Cisco

  • Listed on UK G-Cloud at £6 per user per month for Cisco Webex, via reseller Conscia Group UK Ltd (ITGL)

When2meet

  • No calendar synchronization capability
  • No automated reminders to participants
  • No dedicated mobile app, web-only access
  • No integration with calendar systems or other tools
  • Requires manual entry of availability rather than auto-sync from calendar

Pricing, plan by plan

Webex by Cisco

Free
  • FreeFree
    • Unlimited 1:1 meetings
    • Group meetings (40 min limit, 100 participants)
    • HD video
  • Pro$13.5/month
    • Unlimited meetings (500 participants)
    • Cloud recording and storage
    • Advanced scheduling
  • Business$18/month
    • Everything in Pro
    • Custom branding
    • Advanced security
  • Enterprise$undefined/month
    • Unlimited everything
    • Dedicated account manager
    • Custom deployment

When2meet

Free
  • FreeFree
    • Unlimited events
    • Visual availability
    • No account needed

Which should you pick?

Choose Webex by Cisco if

  • You need video and audio conferencing.
  • You want to start without paying.
  • You work on Web, Windows, Macos, Linux, Ios, Android.
  • You also want screen sharing and annotation.
Webex by Cisco review

Choose When2meet if

  • You need visual availability grid.
  • You want to start without paying.
  • You also want no account required.
When2meet review

Questions people ask

Is Webex by Cisco or When2meet better?
Neither clearly leads. Webex by Cisco starts at Free and When2meet at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Webex by Cisco or When2meet?
Webex by Cisco starts at Free and When2meet at Free.
Does Webex by Cisco or When2meet run on more platforms?
Webex by Cisco runs on Web, Windows, Macos, Linux, Ios, Android. When2meet runs on Web.
Can I use Webex by Cisco for free?
Both have a free tier, so you can try either at no cost before committing.
What is Webex by Cisco best used for?
Webex by Cisco is most often used for video conferencing, webinars, virtual events, training. Of those, video conferencing and webinars are not what When2meet is typically brought in for.
What can Webex by Cisco do that When2meet cannot?
Webex by Cisco covers Video and audio conferencing, Screen sharing and annotation, Virtual backgrounds, Recording and playback. When2meet covers Visual availability grid, No account required, Drag-to-select availability, Group overview.

Answered from the vendors’ own pages

When2meet: Is When2meet free to use?

Yes, When2meet is completely free. Anyone can create and participate in availability surveys at no cost. The service is supported by advertising.

Source
When2meet: Do I need to create an account to use When2meet?

No, When2meet requires no login or account creation. You can create scheduling polls and share them instantly.

Source
When2meet: How does When2meet differ from Doodle or Calendly?

When2meet is a basic polling tool where participants manually mark availability. Unlike Doodle, it has no calendar sync or timezone handling. Unlike Calendly, it does not support direct booking or calendar integrations.

Source
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Related pages

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