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Software · head to head

Personio vs Tana

Personio logo

Personio

Software

All-in-one HR software for SMEs

From
$5/employee-per-month
Rated
-
Full reviewWebsite
Tana logo

Tana

Software

The everything app for your personal workspace

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Tana has a free tier, so it costs nothing to try first.
  • Each has a real cost: Personio payroll processing only available in Germany, UK, and Ireland, limiting multi-country deployment; Tana the free plan hosts only 5 meetings a month with AI transcripts and summaries
  • They diverge on capability: Personio covers HR Management, Tana covers Outliner interface.

Where they differ

Only the attributes on which Personio and Tana actually diverge.

Attributes where Personio and Tana differ
AttributePersonioTana
Starting price$5/employee-per-monthFree
Pricing modelUnknownfreemium
Free tierNoYes
PlatformsWeb, Mobile (iOS, Android)Web, Desktop
Founded20152020

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Personio

  • HR Management
  • Recruiting
  • Payroll
  • Time Tracking
  • Performance Management
  • Onboarding
  • Offboarding
  • Slack

Only in Tana

  • Outliner interface
  • Supertags
  • Live queries
  • AI integration
  • Graph views
  • Email capture
  • API
  • Zapier

Both cover

  • Web support

What people use each for

The jobs each tool is most often brought in to do.

Personio

No use cases recorded yet. See the Personio review.

Tana

  • Structured note taking with a graph based supertag data modelnot Personio
  • Automatic meeting capture with AI transcripts and summariesnot Personio
  • Turning notes into queryable structured databasesnot Personio

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Personio

  • Payroll processing only available in Germany, UK, and Ireland, limiting multi-country deployment
  • Recruiting module lacks advanced reporting and LinkedIn integration functionality
  • Limited reporting customization requires manual exports and workarounds
  • Mobile app has reduced capabilities compared to desktop experience

Tana

  • The free plan hosts only 5 meetings a month with AI transcripts and summaries
  • The free plan connects only 1 calendar and allows 50 AI queries
  • Pro is $30 per user per month at standard price, with $20 shown as an early bird rate
  • Max is $120 per user per month at standard price, with $80 shown as an early bird rate
  • Integrations and full MCP require the Pro plan
  • Dedicated support and onboarding, and unlimited agents, skills and types, require the Max plan
  • The Business plan is custom priced, billed yearly and has no published rate
  • The free trial runs 30 days

Pricing, plan by plan

Personio

$5/employee-per-month

No published plan breakdown. See the Personio review.

Tana

Free
  • FreeFree
    • Core features
    • Supertags
    • Searches
  • Pro$10/month
    • Advanced AI
    • Priority support
    • Extended history

Which should you pick?

Choose Personio if

  • You need hr management.
  • You work on Web, Mobile (iOS, Android).
  • You also want recruiting.
Personio review

Choose Tana if

  • You need outliner interface.
  • You want to start without paying.
  • You work on Web, Desktop.
  • You also want supertags.
Tana review

Questions people ask

Is Personio or Tana better?
Neither clearly leads. Personio starts at $5/employee-per-month and Tana at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Personio or Tana?
Tana has a free tier; the other does not. Paid plans start at $5/employee-per-month for Personio and Free for Tana.
Does Personio or Tana run on more platforms?
Personio runs on Web, Mobile (iOS, Android). Tana runs on Web, Desktop.
Can I use Tana for free?
Yes. Tana has a free tier, so you can try it without paying. Personio starts at $5/employee-per-month.
What can Personio do that Tana cannot?
Personio covers HR Management, Recruiting, Payroll, Time Tracking. Tana covers Outliner interface, Supertags, Live queries, AI integration. Both handle Web support.

Answered from the vendors’ own pages

Personio: Does Personio offer payroll processing in my country?

Personio provides native payroll support in Germany, UK, and Ireland, with limited support in other European markets through integrations. Coverage varies by country.

Source
Personio: What is Personio's pricing model?

Personio uses a per-employee-per-month (PEPM) model starting at $5-15/employee/month depending on the plan and features. There is no public pricing page, and exact pricing requires a sales consultation.

Source
Personio: Can Personio integrate with other tools?

Yes. Personio provides a public API and maintains a marketplace of pre-built integrations. The Core Pro plan is required for API access and custom integrations.

Source
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