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Accounting & Finance · head to head

Fyle vs Resource Guru

Fyle logo

Fyle

Accounting & Finance

Real-time expense management that works with your cards

From
$29/month
Rated
-
Full reviewWebsite
Resource Guru logo

Resource Guru

Calendar & Time Management

The fast, simple way to schedule people and resources

From
$5/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Fyle billed per active user, defined as anyone who creates an expense or has a connected card with transactions in the month, so headcount does not predict the bill; Resource Guru limited advanced reporting and analytics compared to enterprise-level solutions
  • They diverge on capability: Fyle covers Real-time card tracking, Resource Guru covers Resource scheduling.

Where they differ

Only the attributes on which Fyle and Resource Guru actually diverge.

Attributes where Fyle and Resource Guru differ
AttributeFyleResource Guru
Starting price$29/month$5/month
Pricing modelsubscriptionUnknown
PlatformsWeb, Ios, AndroidWeb
CategoryAccounting & FinanceCalendar & Time Management
Founded20162012

Identical on both: free tier (No), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Fyle

  • Real-time card tracking
  • Automatic receipt matching
  • Expense policies
  • Approval workflows
  • Mileage tracking
  • QuickBooks
  • Xero
  • Sage Intacct

Only in Resource Guru

  • Resource scheduling
  • Availability management
  • Clash management
  • Forecasting
  • Leave management
  • Google Calendar
  • Outlook
  • Zapier

Both cover

  • Slack
  • Web support
  • Ios support
  • Android support

What people use each for

The jobs each tool is most often brought in to do.

Fyle

  • Expense reporting and corporate card reconciliationnot Resource Guru
  • Enforcing spend policy and approvals before reimbursementnot Resource Guru

Resource Guru

  • Schedulingnot Fyle
  • Appointment bookingnot Fyle
  • Time trackingnot Fyle
  • Resource managementnot Fyle
  • Team coordinationnot Fyle

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Fyle

  • Billed per active user, defined as anyone who creates an expense or has a connected card with transactions in the month, so headcount does not predict the bill
  • The Growth plan carries a 5 user minimum and the Business plan a 10 user minimum, so the entry cost is set by the floor rather than the team
  • API access and the Sage Intacct and NetSuite integrations require a paid tier
  • ACH reimbursements and project expense tracking sit above the entry plan
  • Both published plans are billed annually
  • Enterprise pricing is custom and aimed at organisations with 250 or more employees

Resource Guru

  • Limited advanced reporting and analytics compared to enterprise-level solutions
  • Lacks scalability for large organizations or complex project management scenarios
  • No offline mode requires constant internet connectivity
  • Limited integrations compared to competitors with broader ecosystem support
  • No native invoicing or billing features for financial management

Pricing, plan by plan

Fyle

$29/month
  • Standard$8/month
    • Real-time card feeds
    • Receipt matching
    • Basic approvals
  • Business$12/month
    • Advanced policies
    • Custom workflows
    • Analytics
  • Enterprise$undefined/month
    • Unlimited users
    • API access
    • Priority support

Resource Guru

$5/month
  • Grasshopper$5/month
    • Unlimited projects
    • Unlimited clients
    • Personalized dashboards
  • Blackbelt$8/month
    • All Grasshopper features
    • Timesheets
    • Time tracking
  • Master$12/month
    • All Blackbelt features
    • Booking approval workflow
    • SSO single sign-on

Which should you pick?

Choose Fyle if

  • You need real-time card tracking.
  • You work on Web, Ios, Android.
  • You also want automatic receipt matching.
Fyle review

Choose Resource Guru if

  • You need resource scheduling.
  • You also want availability management.
Resource Guru review

Questions people ask

Is Fyle or Resource Guru better?
Neither clearly leads. Fyle starts at $29/month and Resource Guru at $5/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Fyle or Resource Guru?
Fyle starts at $29/month and Resource Guru at $5/month.
Does Fyle or Resource Guru run on more platforms?
Fyle runs on Web, Ios, Android. Resource Guru runs on Web.
What is Fyle best used for?
Fyle is most often used for expense reporting and corporate card reconciliation, enforcing spend policy and approvals before reimbursement. Of those, expense reporting and corporate card reconciliation and enforcing spend policy and approvals before reimbursement are not what Resource Guru is typically brought in for.
What can Fyle do that Resource Guru cannot?
Fyle covers Real-time card tracking, Automatic receipt matching, Expense policies, Approval workflows. Resource Guru covers Resource scheduling, Availability management, Clash management, Forecasting. Both handle Slack, Web support, Ios support, Android support.

Answered from the vendors’ own pages

Resource Guru: How is Resource Guru priced?

Resource Guru offers three per-user tiers: Grasshopper ($5/month), Blackbelt ($8/month), and Master ($12/month). Annual billing gives 2 months free. Non-human resources like meeting rooms cost $2.08-5.00 per item depending on tier. A free 30-day trial is available.

Source
Resource Guru: What integrations does Resource Guru offer?

Resource Guru integrates with Jira, Asana, Slack, Microsoft Teams, Google Calendar, Outlook Calendar, Zapier, Make, Salesforce, and Gmail for seamless workflow automation.

Source
Resource Guru: Does Resource Guru have time tracking?

Time tracking is included in Blackbelt and Master plans, allowing teams to monitor billable and non-billable hours. The Grasshopper plan does not include this feature.

Source
Resource Guru: Can Resource Guru be used offline?

No, Resource Guru is a cloud-based platform that requires internet connectivity to access. There is no offline mode available.

Source
Resource Guru: Is Resource Guru suitable for large enterprises?

Resource Guru works well for small to mid-sized teams and agencies but may face scalability limitations for large enterprises requiring advanced reporting, project financial visibility, or complex multi-team workflows.

Source
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Related pages

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