Softwr

Software · head to head

Resource Guru vs Stampli

Resource Guru logo

Resource Guru

Software

The fast, simple way to schedule people and resources

From
$5/month
Rated
-
Full reviewWebsite
Stampli logo

Stampli

Software

AI-powered accounts payable automation

From
$29/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Resource Guru limited advanced reporting and analytics compared to enterprise-level solutions; Stampli pricing is by quote only: the pricing page publishes no rate, no minimum and no cost driver, offering only a Request a Quote form
  • They diverge on capability: Resource Guru covers Resource scheduling, Stampli covers AI invoice processing.

Where they differ

Only the attributes on which Resource Guru and Stampli actually diverge.

Attributes where Resource Guru and Stampli differ
AttributeResource GuruStampli
Starting price$5/month$29/month
Pricing modelUnknownsubscription
PlatformsWebWeb, Ios, Android
Founded20122014

Identical on both: free tier (No), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Resource Guru

  • Resource scheduling
  • Availability management
  • Clash management
  • Forecasting
  • Leave management
  • Google Calendar
  • Outlook
  • Slack

Only in Stampli

  • AI invoice processing
  • Approval workflows
  • Vendor management
  • Payment processing
  • Audit trails
  • NetSuite
  • Sage Intacct
  • QuickBooks

Both cover

  • Web support
  • Ios support
  • Android support

What people use each for

The jobs each tool is most often brought in to do.

Resource Guru

  • Schedulingnot Stampli
  • Appointment bookingnot Stampli
  • Time trackingnot Stampli
  • Resource managementnot Stampli
  • Team coordinationnot Stampli

Stampli

  • Automating accounts payable invoice capture and codingnot Resource Guru
  • Routing invoice approvals with discussion held against each invoicenot Resource Guru
  • Paying suppliers and issuing virtual cards from the AP workflownot Resource Guru

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Resource Guru

  • Limited advanced reporting and analytics compared to enterprise-level solutions
  • Lacks scalability for large organizations or complex project management scenarios
  • No offline mode requires constant internet connectivity
  • Limited integrations compared to competitors with broader ecosystem support
  • No native invoicing or billing features for financial management

Stampli

  • Pricing is by quote only: the pricing page publishes no rate, no minimum and no cost driver, offering only a Request a Quote form
  • Payments and card products are sold alongside the core AP automation rather than being separately priced on the public site

Pricing, plan by plan

Resource Guru

$5/month
  • Grasshopper$5/month
    • Unlimited projects
    • Unlimited clients
    • Personalized dashboards
  • Blackbelt$8/month
    • All Grasshopper features
    • Timesheets
    • Time tracking
  • Master$12/month
    • All Blackbelt features
    • Booking approval workflow
    • SSO single sign-on

Stampli

$29/month
  • Essential$undefined/month
    • Invoice processing
    • Basic approvals
    • Email notifications
  • Professional$undefined/month
    • AI-powered coding
    • Advanced workflows
    • ERP integrations
  • Enterprise$undefined/month
    • Custom workflows
    • API access
    • Dedicated support

Which should you pick?

Choose Resource Guru if

  • You need resource scheduling.
  • You also want availability management.
Resource Guru review

Choose Stampli if

  • You need ai invoice processing.
  • You work on Web, Ios, Android.
  • You also want approval workflows.
Stampli review

Questions people ask

Is Resource Guru or Stampli better?
Neither clearly leads. Resource Guru starts at $5/month and Stampli at $29/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Resource Guru or Stampli?
Resource Guru starts at $5/month and Stampli at $29/month.
Does Resource Guru or Stampli run on more platforms?
Resource Guru runs on Web. Stampli runs on Web, Ios, Android.
What is Resource Guru best used for?
Resource Guru is most often used for scheduling, appointment booking, time tracking, resource management. Of those, scheduling and appointment booking are not what Stampli is typically brought in for.
What can Resource Guru do that Stampli cannot?
Resource Guru covers Resource scheduling, Availability management, Clash management, Forecasting. Stampli covers AI invoice processing, Approval workflows, Vendor management, Payment processing. Both handle Web support, Ios support, Android support.

Answered from the vendors’ own pages

Resource Guru: How is Resource Guru priced?

Resource Guru offers three per-user tiers: Grasshopper ($5/month), Blackbelt ($8/month), and Master ($12/month). Annual billing gives 2 months free. Non-human resources like meeting rooms cost $2.08-5.00 per item depending on tier. A free 30-day trial is available.

Source
Resource Guru: What integrations does Resource Guru offer?

Resource Guru integrates with Jira, Asana, Slack, Microsoft Teams, Google Calendar, Outlook Calendar, Zapier, Make, Salesforce, and Gmail for seamless workflow automation.

Source
Resource Guru: Does Resource Guru have time tracking?

Time tracking is included in Blackbelt and Master plans, allowing teams to monitor billable and non-billable hours. The Grasshopper plan does not include this feature.

Source
Resource Guru: Can Resource Guru be used offline?

No, Resource Guru is a cloud-based platform that requires internet connectivity to access. There is no offline mode available.

Source
Resource Guru: Is Resource Guru suitable for large enterprises?

Resource Guru works well for small to mid-sized teams and agencies but may face scalability limitations for large enterprises requiring advanced reporting, project financial visibility, or complex multi-team workflows.

Source
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