Softwr

Software · head to head

When I Work vs CAKE POS

When I Work logo

When I Work

Software

Scheduling and time tracking made simple

From
$2.5/user/month
Rated
-
Full reviewWebsite
C

CAKE POS

Software

Point of sale made for restaurants

From
$69/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: When I Work aPI key access, webhooks and SAML single sign on require the Premium plan at $8 per user per month; CAKE POS the pricing page names three plans, Core, Growth and Scale, and publishes no monthly figure for any of them, offering only a phone and email sales contact
  • They diverge on capability: When I Work covers Shift scheduling, CAKE POS covers Tableside ordering.

Where they differ

Only the attributes on which When I Work and CAKE POS actually diverge.

Attributes where When I Work and CAKE POS differ
AttributeWhen I WorkCAKE POS
Starting price$2.5/user/month$69/month
PlatformsWeb, Ios, AndroidIos, Android

Identical on both: pricing model (subscription), free tier (No), user rating (Not yet rated), category (Unknown), founded (2010).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in When I Work

  • Shift scheduling
  • Time clock
  • Team messaging
  • Availability management
  • Shift swapping
  • Mobile apps
  • ADP
  • Gusto

Only in CAKE POS

  • Tableside ordering
  • Online ordering
  • Guest management
  • Menu management
  • Reporting
  • Kitchen display
  • DoorDash
  • Grubhub

Both cover

  • QuickBooks
  • Ios support
  • Android support

What people use each for

The jobs each tool is most often brought in to do.

When I Work

  • Scheduling hourly shift workers across locationsnot CAKE POS
  • Time clock and timesheet capture for payrollnot CAKE POS
  • Handling shift swaps, availability and time off requestsnot CAKE POS

CAKE POS

  • Point of Salenot When I Work
  • Order Managementnot When I Work
  • Inventory Controlnot When I Work
  • Staff Schedulingnot When I Work

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

When I Work

  • API key access, webhooks and SAML single sign on require the Premium plan at $8 per user per month
  • Scheduling rules, role permissions and custom reporting require the Pro plan at $5 per user per month
  • There is no free plan; the trial lasts 14 days
  • Enterprise arrangements are priced by quote with no published rate

CAKE POS

  • The pricing page names three plans, Core, Growth and Scale, and publishes no monthly figure for any of them, offering only a phone and email sales contact

Pricing, plan by plan

When I Work

$2.5/user/month
  • Standard$2.5/user/month
    • Scheduling
    • Messaging
  • Advanced$6/user/month
    • Time clock
    • Labor forecasting

CAKE POS

$69/month
  • Essentials$69/month
    • POS
    • Online ordering
  • Professional$125/month
    • Guest management
    • Advanced features

Which should you pick?

Choose When I Work if

  • You need shift scheduling.
  • You work on Web, Ios, Android.
  • You also want time clock.
When I Work review

Choose CAKE POS if

  • You need tableside ordering.
  • You work on Ios, Android.
  • You also want online ordering.
CAKE POS review

Questions people ask

Is When I Work or CAKE POS better?
Neither clearly leads. When I Work starts at $2.5/user/month and CAKE POS at $69/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, When I Work or CAKE POS?
When I Work starts at $2.5/user/month and CAKE POS at $69/month.
Does When I Work or CAKE POS run on more platforms?
When I Work runs on Web, Ios, Android. CAKE POS runs on Ios, Android.
What is When I Work best used for?
When I Work is most often used for scheduling hourly shift workers across locations, time clock and timesheet capture for payroll, handling shift swaps, availability and time off requests. Of those, scheduling hourly shift workers across locations and time clock and timesheet capture for payroll are not what CAKE POS is typically brought in for.
What can When I Work do that CAKE POS cannot?
When I Work covers Shift scheduling, Time clock, Team messaging, Availability management. CAKE POS covers Tableside ordering, Online ordering, Guest management, Menu management. Both handle QuickBooks, Ios support, Android support.
ShareXLinkedInRedditWhatsAppEmail

Related pages

More on When I Work

More on CAKE POS

Keep looking

Other head to heads