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OmniFocus vs Square Appointments

OmniFocus logo

OmniFocus

Software

Professional-grade task management for power users

From
$99.99/year
Rated
-
Full reviewWebsite
Square Appointments logo

Square Appointments

Software

Free scheduling for beauty businesses

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Square Appointments has a free tier, so it costs nothing to try first.
  • Each has a real cost: OmniFocus exclusive to Apple ecosystem with no Windows or Android support; Square Appointments the free plan is aimed at solo professionals; booking across multiple staff requires the paid Plus plan
  • They diverge on capability: OmniFocus covers Custom perspectives, Square Appointments covers Online booking.

Where they differ

Only the attributes on which OmniFocus and Square Appointments actually diverge.

Attributes where OmniFocus and Square Appointments differ
AttributeOmniFocusSquare Appointments
Starting price$99.99/yearFree
Pricing modelUnknownsubscription
Free tierNoYes
PlatformsmacOS, iOS, iPadOS, watchOS, visionOS, WebWeb, Ios, Android
Founded19892009

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in OmniFocus

  • Custom perspectives
  • Review mode
  • Forecast view
  • Tags
  • Automation
  • Apple Calendar
  • Siri
  • Shortcuts

Only in Square Appointments

  • Online booking
  • Client management
  • Point of sale
  • Payment processing
  • Automated reminders
  • Instagram booking
  • Google booking
  • Mobile app

Both cover

  • Web support

What people use each for

The jobs each tool is most often brought in to do.

OmniFocus

  • Schedulingnot Square Appointments
  • Appointment bookingnot Square Appointments
  • Time trackingnot Square Appointments
  • Resource managementnot Square Appointments
  • Team coordinationnot Square Appointments

Square Appointments

  • Online appointment booking for salons, barbers and personal servicesnot OmniFocus
  • Taking card payments and deposits at the time of bookingnot OmniFocus
  • Managing staff calendars, waitlists and no-show policiesnot OmniFocus

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

OmniFocus

  • Exclusive to Apple ecosystem with no Windows or Android support
  • No collaboration features make it unsuitable for team task management or delegation
  • Setting up repeating tasks is cumbersome with multiple configuration options
  • Lacks AI-powered features for advanced project management, load balancing, or contextual awareness

Square Appointments

  • The free plan is aimed at solo professionals; booking across multiple staff requires the paid Plus plan
  • Cancellation policies, no-show fees and waitlists require the Plus plan
  • Resource management, service cost tracking and the future bookings report require the Premium plan
  • Custom processing rates are reserved for Square Pro, which is aimed at businesses processing over $250,000 a year
  • Card processing fees are charged on top of the plan fee on every tier including the free one

Pricing, plan by plan

OmniFocus

$99.99/year
  • Subscription$99.99/year
    • All Pro features
    • Web access
    • Cloud sync
  • Standard (Perpetual)$74.99/one-time
    • Basic task management
    • Projects and contexts
    • Perspectives
  • Pro (Perpetual)$149.99/one-time
    • Custom perspectives
    • Advanced automation
    • Plugins support

Square Appointments

Free
  • FreeFree
    • Unlimited appointments
    • Online booking
    • Client management
  • Plus$29/month
    • Everything in Free
    • Multiple staff calendars
    • No-show protection
  • Premium$69/month
    • Everything in Plus
    • Multi-location
    • Staff management

Which should you pick?

Choose OmniFocus if

  • You need custom perspectives.
  • You work on macOS, iOS, iPadOS, watchOS, visionOS, Web.
  • You also want review mode.
OmniFocus review

Choose Square Appointments if

  • You need online booking.
  • You want to start without paying.
  • You work on Web, Ios, Android.
  • You also want client management.
Square Appointments review

Questions people ask

Is OmniFocus or Square Appointments better?
Neither clearly leads. OmniFocus starts at $99.99/year and Square Appointments at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, OmniFocus or Square Appointments?
Square Appointments has a free tier; the other does not. Paid plans start at $99.99/year for OmniFocus and Free for Square Appointments.
Does OmniFocus or Square Appointments run on more platforms?
OmniFocus runs on macOS, iOS, iPadOS, watchOS, visionOS, Web. Square Appointments runs on Web, Ios, Android.
Can I use Square Appointments for free?
Yes. Square Appointments has a free tier, so you can try it without paying. OmniFocus starts at $99.99/year.
What is OmniFocus best used for?
OmniFocus is most often used for scheduling, appointment booking, time tracking, resource management. Of those, scheduling and appointment booking are not what Square Appointments is typically brought in for.
What can OmniFocus do that Square Appointments cannot?
OmniFocus covers Custom perspectives, Review mode, Forecast view, Tags. Square Appointments covers Online booking, Client management, Point of sale, Payment processing. Both handle Web support.

Answered from the vendors’ own pages

OmniFocus: Does OmniFocus offer a free tier?

No, OmniFocus does not offer a free tier. It requires purchase or subscription: $99.99/year subscription or one-time perpetual licenses at $74.99 (Standard) or $149.99 (Pro).

Source
OmniFocus: What is the free trial period for OmniFocus?

OmniFocus offers a 14-day free trial allowing full access to all features before requiring payment.

Source
OmniFocus: What platforms does OmniFocus support?

OmniFocus is exclusive to Apple ecosystem: Mac, iPhone, iPad, Apple Watch, Apple Vision Pro, and web access. Not available on Windows or Android.

Source
OmniFocus: Can teams collaborate in OmniFocus?

No, OmniFocus lacks collaboration features and is designed as a solo task management tool. Users cannot delegate tasks, share projects, or assign work to team members.

Source
OmniFocus: Does OmniFocus support Getting Things Done (GTD) methodology?

Yes, OmniFocus is built specifically to support GTD with projects, contexts (tags), folders, perspectives, and a focus view for prioritization. It includes weekly review support and automation features.

Source
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