Software · head to head
Microsoft Teams vs Microsoft To Do
Microsoft Teams
Software
Meet, chat, call, and collaborate in just one place
- From
- Free
- Rated
- -
The short version
- They diverge on capability: Microsoft Teams covers Chat & channels, Microsoft To Do covers My Day suggestions.
Where they differ
Only the attributes on which Microsoft Teams and Microsoft To Do actually diverge.
| Attribute | Microsoft Teams | Microsoft To Do |
|---|---|---|
| Pricing model | subscription | free |
| Platforms | Web, Windows, macOS, iOS, Android | Web, Ios, Android, Windows, Macos |
Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Unknown), founded (1975).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Microsoft Teams
- Chat & channels
- Video conferencing
- Screen sharing
- File collaboration
- Office integration
- Live events
- Phone system
- Apps & workflows
Only in Microsoft To Do
- My Day suggestions
- List sharing
- Steps
- Due dates
- Reminders
- Microsoft 365
- Microsoft Teams
- Cortana
Both cover
- Outlook
What people use each for
The jobs each tool is most often brought in to do.
Microsoft Teams
- Remote meetingsnot Microsoft To Do
- Team collaborationnot Microsoft To Do
- Document sharingnot Microsoft To Do
- Project managementnot Microsoft To Do
- Webinarsnot Microsoft To Do
Microsoft To Do
- Schedulingnot Microsoft Teams
- Appointment bookingnot Microsoft Teams
- Time trackingnot Microsoft Teams
- Resource managementnot Microsoft Teams
- Team coordinationnot Microsoft Teams
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Microsoft Teams
- Resource-heavy application; slow to load and consumes significant CPU/memory compared to alternatives
- Limited channel structure; maximum of 200 public and 30 private channels per team
- Cannot invite guest users to specific channels; guest access grants full team visibility
- Unable to chat during screen sharing; limits real-time collaborative communication
- Limited customization options for branding and interface; cluttered UX compared to Slack
- Channels cannot be moved between teams; requires manual replication for reorganization
Microsoft To Do
Nothing recorded yet. See the Microsoft To Do review.
Pricing, plan by plan
Microsoft Teams
Free- FreeFree
- Unlimited chat
- 100 participants in meetings
- 5GB file storage
- Microsoft Teams Essentials$4/month
- 300 participants in meetings
- 10GB cloud storage
- Phone & web support
- Microsoft 365 Business Basic$6/month
- Everything in Essentials
- 1TB OneDrive storage
- Web & mobile Office apps
- Microsoft 365 Business Standard$12.5/month
- Everything in Basic
- Desktop Office apps
- Webinar hosting
Microsoft To Do
Free- FreeFree
- Unlimited tasks
- My Day
- List sharing
Which should you pick?
Choose Microsoft Teams if
- You need chat & channels.
- You want to start without paying.
- You work on Web, Windows, macOS, iOS, Android.
- You also want video conferencing.
Choose Microsoft To Do if
- You need my day suggestions.
- You want to start without paying.
- You work on Web, Ios, Android, Windows, Macos.
- You also want list sharing.
Questions people ask
- Is Microsoft Teams or Microsoft To Do better?
- Neither clearly leads. Microsoft Teams starts at Free and Microsoft To Do at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Microsoft Teams or Microsoft To Do?
- Microsoft Teams starts at Free and Microsoft To Do at Free.
- Does Microsoft Teams or Microsoft To Do run on more platforms?
- Microsoft Teams runs on Web, Windows, macOS, iOS, Android. Microsoft To Do runs on Web, Ios, Android, Windows, Macos.
- Can I use Microsoft Teams for free?
- Both have a free tier, so you can try either at no cost before committing.
- What is Microsoft Teams best used for?
- Microsoft Teams is most often used for remote meetings, team collaboration, document sharing, project management. Of those, remote meetings and team collaboration are not what Microsoft To Do is typically brought in for.
- What can Microsoft Teams do that Microsoft To Do cannot?
- Microsoft Teams covers Chat & channels, Video conferencing, Screen sharing, File collaboration. Microsoft To Do covers My Day suggestions, List sharing, Steps, Due dates. Both handle Outlook.
Answered from the vendors’ own pages
Microsoft Teams: Does Microsoft Teams have a free tier?
Yes. Microsoft Teams offers a free Home tier with unlimited chat, 60-minute group meetings for up to 100 people, 5GB cloud storage, and basic file sharing, though limits are restrictive for growing teams.
SourceMicrosoft Teams: What are Microsoft Teams' paid plans?
Microsoft Teams Essentials costs $4/user/month (chat, calling, meetings, 10GB storage). Microsoft 365 Business Basic costs $7/user/month (includes desktop Office apps, 1TB storage). Premium plans with Copilot start at $23.50/user/month.
SourceMicrosoft Teams: What are Microsoft Teams' primary features?
Teams provides real-time chat, video and voice calling, meetings with up to 300 participants, file sharing and storage integration with OneDrive, recording and transcripts, and deep integration with Microsoft 365 apps (Word, Excel, PowerPoint, Outlook).
Microsoft Teams: What integrations does Teams support?
Microsoft Teams integrates with calendar apps (Outlook, Google Calendar), project management tools (Trello), and works with Zapier for custom workflow automation. Teams also has native connectors to many Microsoft 365 apps and third-party services.
Related pages
More on Microsoft Teams
More on Microsoft To Do
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- Microsoft To Do vs Resource Guru
- Microsoft To Do vs SavvyCal
- Microsoft To Do vs Skedda
- Microsoft To Do vs Timepage
- Microsoft To Do vs Woven
- Microsoft To Do vs Assistant.to