Softwr

All industries · head to head

Todoist vs Zenefits

Todoist logo

Todoist

All industries

The world's #1 task manager and to-do list app

From
Free
Rated
-
Full reviewWebsite
Zenefits logo

Zenefits

Payroll & Benefits

All-in-one HR platform for growing companies

From
$8/month
Rated
-
Full reviewWebsite

The short version

  • Only Todoist has a free tier, so it costs nothing to try first.
  • Each has a real cost: Todoist no built-in time tracking for tasks; requires third-party integration like Toggl; Zenefits product discontinued by parent company TriNet
  • They diverge on capability: Todoist covers Natural language input, Zenefits covers HR Administration.

Where they differ

Only the attributes on which Todoist and Zenefits actually diverge.

Attributes where Todoist and Zenefits differ
AttributeTodoistZenefits
Starting priceFree$8/month
Pricing modelUnknownsubscription
Free tierYesNo
PlatformsWeb, iOS, Android, macOS, WindowsWeb
CategoryAll industriesPayroll & Benefits
Founded20072013

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Todoist

  • Natural language input
  • Recurring tasks
  • Projects and sub-tasks
  • Labels and filters
  • Priority levels
  • Productivity tracking
  • Templates
  • Notifications

Only in Zenefits

  • HR Administration
  • Benefits Management
  • Payroll
  • Time and Scheduling
  • Compliance
  • Performance Management
  • Google Workspace
  • Microsoft 365

Both cover

  • Slack

What people use each for

The jobs each tool is most often brought in to do.

Todoist

  • Personal task managementnot Zenefits
  • Team project coordinationnot Zenefits
  • Goal trackingnot Zenefits
  • Habit buildingnot Zenefits
  • Daily planningnot Zenefits

Zenefits

No use cases recorded yet. See the Zenefits review.

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Todoist

  • No built-in time tracking for tasks; requires third-party integration like Toggl
  • Free plan limited to 5 personal projects only
  • No Gantt charts, resource allocation, or advanced project management features for large enterprises
  • Phone support not available; email and help center only
  • Calendar view and advanced filtering only available on paid plans

Zenefits

  • Product discontinued by parent company TriNet
  • Remaining customers forced to migrate to more expensive TriNet products

Pricing, plan by plan

Todoist

Free
  • BeginnerFree
    • 5 personal projects
    • Smart Quick Add
    • Task reminders
  • Pro$5/month
    • 300 personal projects
    • Calendar layout
    • Custom task reminders
  • Business$8/month
    • Everything in Pro
    • Shared team workspace
    • Up to 500 team projects

Zenefits

$8/month
  • Essentials$8/month
    • HR Administration
    • Time Off Tracking
    • Scheduling
  • Growth$16/month
    • All Essentials features
    • Compensation Management
    • Performance Management

Which should you pick?

Choose Todoist if

  • You need natural language input.
  • You want to start without paying.
  • You work on Web, iOS, Android, macOS, Windows.
  • You also want recurring tasks.
Todoist review

Choose Zenefits if

  • You need hr administration.
  • You also want benefits management.
Zenefits review

Questions people ask

Is Todoist or Zenefits better?
Neither clearly leads. Todoist starts at Free and Zenefits at $8/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Todoist or Zenefits?
Todoist has a free tier; the other does not. Paid plans start at Free for Todoist and $8/month for Zenefits.
Does Todoist or Zenefits run on more platforms?
Todoist runs on Web, iOS, Android, macOS, Windows. Zenefits runs on Web.
Can I use Todoist for free?
Yes. Todoist has a free tier, so you can try it without paying. Zenefits starts at $8/month.
What is Todoist best used for?
Todoist is most often used for personal task management, team project coordination, goal tracking, habit building. Of those, personal task management and team project coordination are not what Zenefits is typically brought in for.
What can Todoist do that Zenefits cannot?
Todoist covers Natural language input, Recurring tasks, Projects and sub-tasks, Labels and filters. Zenefits covers HR Administration, Benefits Management, Payroll, Time and Scheduling. Both handle Slack.

Answered from the vendors’ own pages

Todoist: Does Todoist work offline?

Basic editing and task management work offline, but advanced features like syncing reminders and shared updates require internet connectivity.

Source
Zenefits: Is Zenefits still available as a standalone product?

No. Zenefits was discontinued as a standalone product after TriNet's acquisition in 2022. Existing customers are being migrated to TriNet HR Plus (ASO) or TriNet PEO at higher costs.

Source
Todoist: Does Todoist have a free plan and what does it include?

Yes, Todoist offers a free Beginner plan with 5 personal projects, Smart Quick Add, task reminders, flexible layouts, 3 filter views, and 1 week activity history. More advanced features require the Pro or Business plans.

Source
Zenefits: What were Zenefits' main features before discontinuation?

Zenefits provided HR, benefits management, payroll as optional add-on, time and attendance tracking, and compliance tools for small to mid-sized businesses with 10-200 employees.

Source
Todoist: Can I use Todoist on mobile devices?

Yes, Todoist offers native apps for both iOS and Android with over 30 million downloads. Mobile apps provide full task management functionality across devices.

Source
Todoist: What integrations does Todoist support?

Todoist integrates with over 100 apps including Slack, Google Calendar, Outlook, Microsoft Teams, Gmail, and Toggl Track. Additional integrations are available through Zapier, Make, and IFTTT automation platforms.

Source
Todoist: How much does Todoist cost?

Free plan is $0. Pro plan costs $5/month (billed annually) or $7/month (monthly billing). Business plan costs $8/month per user (annual) or $10/month per user (monthly), as of December 2025.

Source
ShareXLinkedInRedditWhatsAppEmail

Related pages

More on Todoist

More on Zenefits

Keep looking

Other head to heads