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Paylocity vs Pilot

Paylocity logo

Paylocity

Software

HR and payroll solutions to drive employee engagement

From
On request
Rated
-
Full reviewWebsite
Pilot logo

Pilot

Software

Bookkeeping, CFO, and tax for startups

From
$29/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Paylocity the Internet Archive's capture of Paylocity's homepage on 3 January 2021 named a wide suite of modules, including Payroll, On Demand Payment, HR Edge, Recruiting, Performance Management, Compensation Management and a Learning Management System, all sold via 'Request a Demo' with no price figures published.; Pilot the Essentials bookkeeping plan at $99 per month covers up to $100,000 in monthly expenses, and is cash-basis only using bank and credit card data
  • They diverge on capability: Paylocity covers Payroll, Pilot covers Bookkeeping.

Where they differ

Only the attributes on which Paylocity and Pilot actually diverge.

Attributes where Paylocity and Pilot differ
AttributePaylocityPilot
Starting priceOn request$29/month
Pricing modelquotesubscription
PlatformsWeb, Ios, AndroidWeb
Founded19972017

Identical on both: free tier (No), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Paylocity

  • Payroll
  • HR Management
  • Benefits Administration
  • Time and Labor
  • Talent Management
  • Employee Engagement
  • Slack
  • Microsoft Teams

Only in Pilot

  • Bookkeeping
  • CFO services
  • Tax preparation
  • R&D tax credits
  • Financial reporting
  • Stripe
  • Brex
  • Gusto

Both cover

  • QuickBooks
  • Web support

What people use each for

The jobs each tool is most often brought in to do.

Paylocity

No use cases recorded yet. See the Paylocity review.

Pilot

  • Outsourced monthly bookkeeping for startups and small businessesnot Paylocity
  • Federal, state and Delaware franchise tax filing for US companiesnot Paylocity
  • Fractional CFO support for financial planning and fundraisingnot Paylocity

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Paylocity

  • The Internet Archive's capture of Paylocity's homepage on 3 January 2021 named a wide suite of modules, including Payroll, On Demand Payment, HR Edge, Recruiting, Performance Management, Compensation Management and a Learning Management System, all sold via 'Request a Demo' with no price figures published.

Pilot

  • The Essentials bookkeeping plan at $99 per month covers up to $100,000 in monthly expenses, and is cash-basis only using bank and credit card data
  • A dedicated US-based bookkeeper, accrual-basis books and phone support require the Core plan, which is contact sales and billed annually
  • Core caps bill management at 10 vendor bills per month
  • Keeping an existing QuickBooks account with historical data requires the Custom plan
  • Accounts receivable, accounts payable, payroll administration and CFO advisory are Custom plan only
  • Monthly reports arrive on the 10th business day on Core and the 6th business day only on Custom
  • Tax filing is sold separately, starting at $1,000 per year for single member LLCs and $2,000 per year for partnerships and S-Corps, billed annually
  • The tax service must be purchased together with Pilot Bookkeeping
  • Partnership and S-Corp tax filing includes up to 25 1099-NEC filings

Pricing, plan by plan

Paylocity

On request
  • Core Payroll$undefined/month
    • Payroll Processing
    • Tax Services
    • Direct Deposit
  • Complete HCM$undefined/month
    • All Core features
    • HR
    • Benefits

Pilot

$29/month
  • Core$599/month
    • Bookkeeping
    • Accrual basis
    • Monthly close
  • Plus$849/month
    • CFO support
    • Custom reporting
    • Board deck

Which should you pick?

Choose Paylocity if

  • You need payroll.
  • You work on Web, Ios, Android.
  • You also want hr management.
Paylocity review

Choose Pilot if

  • You need bookkeeping.
  • You also want cfo services.
Pilot review

Questions people ask

Is Paylocity or Pilot better?
Neither clearly leads. Paylocity starts at On request and Pilot at $29/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Paylocity or Pilot?
Paylocity starts at On request and Pilot at $29/month.
Does Paylocity or Pilot run on more platforms?
Paylocity runs on Web, Ios, Android. Pilot runs on Web.
What can Paylocity do that Pilot cannot?
Paylocity covers Payroll, HR Management, Benefits Administration, Time and Labor. Pilot covers Bookkeeping, CFO services, Tax preparation, R&D tax credits. Both handle QuickBooks, Web support.
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