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Software · head to head

ADP Workforce Now vs Pilot

ADP Workforce Now logo

ADP Workforce Now

Software

All-in-one HR, payroll, talent, and benefits

From
$23/employee per month
Rated
-
Full reviewWebsite
Pilot logo

Pilot

Software

Bookkeeping, CFO, and tax for startups

From
$29/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: ADP Workforce Now pricing not publicly available, making budget comparison difficult; Pilot the Essentials bookkeeping plan at $99 per month covers up to $100,000 in monthly expenses, and is cash-basis only using bank and credit card data
  • They diverge on capability: ADP Workforce Now covers Payroll Processing, Pilot covers Bookkeeping.

Where they differ

Only the attributes on which ADP Workforce Now and Pilot actually diverge.

Attributes where ADP Workforce Now and Pilot differ
AttributeADP Workforce NowPilot
Starting price$23/employee per month$29/month
Pricing modelUnknownsubscription
PlatformsWeb, MobileWeb
Founded19492017

Identical on both: free tier (No), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in ADP Workforce Now

  • Payroll Processing
  • Tax Administration
  • HR Management
  • Benefits Administration
  • Time and Attendance
  • Talent Management
  • Xero
  • Salesforce

Only in Pilot

  • Bookkeeping
  • CFO services
  • Tax preparation
  • R&D tax credits
  • Financial reporting
  • Stripe
  • Brex
  • Gusto

Both cover

  • QuickBooks
  • Web support

What people use each for

The jobs each tool is most often brought in to do.

ADP Workforce Now

No use cases recorded yet. See the ADP Workforce Now review.

Pilot

  • Outsourced monthly bookkeeping for startups and small businessesnot ADP Workforce Now
  • Federal, state and Delaware franchise tax filing for US companiesnot ADP Workforce Now
  • Fractional CFO support for financial planning and fundraisingnot ADP Workforce Now

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

ADP Workforce Now

  • Pricing not publicly available, making budget comparison difficult
  • Additional modules increase per-employee cost significantly
  • Requires minimum 50 employees, not suitable for small businesses
  • Setup fees of $2,000 or more for additional modules

Pilot

  • The Essentials bookkeeping plan at $99 per month covers up to $100,000 in monthly expenses, and is cash-basis only using bank and credit card data
  • A dedicated US-based bookkeeper, accrual-basis books and phone support require the Core plan, which is contact sales and billed annually
  • Core caps bill management at 10 vendor bills per month
  • Keeping an existing QuickBooks account with historical data requires the Custom plan
  • Accounts receivable, accounts payable, payroll administration and CFO advisory are Custom plan only
  • Monthly reports arrive on the 10th business day on Core and the 6th business day only on Custom
  • Tax filing is sold separately, starting at $1,000 per year for single member LLCs and $2,000 per year for partnerships and S-Corps, billed annually
  • The tax service must be purchased together with Pilot Bookkeeping
  • Partnership and S-Corp tax filing includes up to 25 1099-NEC filings

Pricing, plan by plan

ADP Workforce Now

$23/employee per month

No published plan breakdown. See the ADP Workforce Now review.

Pilot

$29/month
  • Core$599/month
    • Bookkeeping
    • Accrual basis
    • Monthly close
  • Plus$849/month
    • CFO support
    • Custom reporting
    • Board deck

Which should you pick?

Choose ADP Workforce Now if

  • You need payroll processing.
  • You work on Web, Mobile.
  • You also want tax administration.
ADP Workforce Now review

Choose Pilot if

  • You need bookkeeping.
  • You also want cfo services.
Pilot review

Questions people ask

Is ADP Workforce Now or Pilot better?
Neither clearly leads. ADP Workforce Now starts at $23/employee per month and Pilot at $29/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, ADP Workforce Now or Pilot?
ADP Workforce Now starts at $23/employee per month and Pilot at $29/month.
Does ADP Workforce Now or Pilot run on more platforms?
ADP Workforce Now runs on Web, Mobile. Pilot runs on Web.
What can ADP Workforce Now do that Pilot cannot?
ADP Workforce Now covers Payroll Processing, Tax Administration, HR Management, Benefits Administration. Pilot covers Bookkeeping, CFO services, Tax preparation, R&D tax credits. Both handle QuickBooks, Web support.

Answered from the vendors’ own pages

ADP Workforce Now: How much does ADP Workforce Now cost?

ADP Workforce Now pricing starts around $23 to $30 per employee per month as base cost. Additional modules like recruiting cost extra, typically $3 per employee per month plus $2,000 setup fee.

Source
ADP Workforce Now: What payroll features does ADP Workforce Now include?

ADP Workforce Now includes payroll processing, benefits administration, time and attendance tracking, compliance management, and AI-powered anomaly detection that flags potential payroll errors before processing.

Source
ADP Workforce Now: Does ADP Workforce Now integrate with other systems?

Yes, ADP Workforce Now integrates with Workday through Flexspring connectors for near-real-time data sharing. Employee benefits, new hire data, and payroll information sync automatically between systems.

Source
ADP Workforce Now: Who is ADP Workforce Now suitable for?

ADP Workforce Now is built for organizations with 50 or more employees seeking comprehensive payroll and HR management with enterprise-grade features.

Source
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Related pages

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