Softwr

HR & Recruiting · head to head

HiBob vs Pilot

HiBob logo

HiBob

HR & Recruiting

Modern HR for modern businesses

From
On request
Rated
-
Full reviewWebsite
Pilot logo

Pilot

Recruitment & ATS

Bookkeeping, CFO, and tax for startups

From
$29/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: HiBob pricing not publicly displayed; requires contacting sales for custom quote; Pilot the Essentials bookkeeping plan at $99 per month covers up to $100,000 in monthly expenses, and is cash-basis only using bank and credit card data
  • They diverge on capability: HiBob covers Core HR, Pilot covers Bookkeeping.

Where they differ

Only the attributes on which HiBob and Pilot actually diverge.

Attributes where HiBob and Pilot differ
AttributeHiBobPilot
Starting priceOn request$29/month
PlatformsWeb, iOS, AndroidWeb
CategoryHR & RecruitingRecruitment & ATS
Founded20152017

Identical on both: pricing model (subscription), free tier (No), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in HiBob

  • Core HR
  • Onboarding
  • Time Off Management
  • Performance Management
  • Compensation
  • People Analytics
  • Engagement
  • Slack

Only in Pilot

  • Bookkeeping
  • CFO services
  • Tax preparation
  • R&D tax credits
  • Financial reporting
  • QuickBooks
  • Stripe
  • Brex

Both cover

  • Web support

What people use each for

The jobs each tool is most often brought in to do.

HiBob

  • Core HR system of record with automated workflowsnot Pilot
  • Performance management, learning and skills trackingnot Pilot
  • US and UK payroll, benefits and time trackingnot Pilot
  • Workforce planning and compensation review cyclesnot Pilot
  • Employee self-service for a distributed workforcenot Pilot

Pilot

  • Outsourced monthly bookkeeping for startups and small businessesnot HiBob
  • Federal, state and Delaware franchise tax filing for US companiesnot HiBob
  • Fractional CFO support for financial planning and fundraisingnot HiBob

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

HiBob

  • Pricing not publicly displayed; requires contacting sales for custom quote
  • Limited payroll functionality compared to dedicated payroll platforms
  • Smaller integration ecosystem compared to larger HR platforms

Pilot

  • The Essentials bookkeeping plan at $99 per month covers up to $100,000 in monthly expenses, and is cash-basis only using bank and credit card data
  • A dedicated US-based bookkeeper, accrual-basis books and phone support require the Core plan, which is contact sales and billed annually
  • Core caps bill management at 10 vendor bills per month
  • Keeping an existing QuickBooks account with historical data requires the Custom plan
  • Accounts receivable, accounts payable, payroll administration and CFO advisory are Custom plan only
  • Monthly reports arrive on the 10th business day on Core and the 6th business day only on Custom
  • Tax filing is sold separately, starting at $1,000 per year for single member LLCs and $2,000 per year for partnerships and S-Corps, billed annually
  • The tax service must be purchased together with Pilot Bookkeeping
  • Partnership and S-Corp tax filing includes up to 25 1099-NEC filings

Pricing, plan by plan

HiBob

On request
  • Bob$undefined/month
    • Core HR
    • Onboarding
    • Time Off

Pilot

$29/month
  • Core$599/month
    • Bookkeeping
    • Accrual basis
    • Monthly close
  • Plus$849/month
    • CFO support
    • Custom reporting
    • Board deck

Which should you pick?

Choose HiBob if

  • You need core hr.
  • You work on Web, iOS, Android.
  • You also want onboarding.
HiBob review

Choose Pilot if

  • You need bookkeeping.
  • You also want cfo services.
Pilot review

Questions people ask

Is HiBob or Pilot better?
Neither clearly leads. HiBob starts at On request and Pilot at $29/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, HiBob or Pilot?
HiBob starts at On request and Pilot at $29/month.
Does HiBob or Pilot run on more platforms?
HiBob runs on Web, iOS, Android. Pilot runs on Web.
What is HiBob best used for?
HiBob is most often used for core hr system of record with automated workflows, performance management, learning and skills tracking, us and uk payroll, benefits and time tracking, workforce planning and compensation review cycles. Of those, core hr system of record with automated workflows and performance management, learning and skills tracking are not what Pilot is typically brought in for.
What can HiBob do that Pilot cannot?
HiBob covers Core HR, Onboarding, Time Off Management, Performance Management. Pilot covers Bookkeeping, CFO services, Tax preparation, R&D tax credits. Both handle Web support.

Answered from the vendors’ own pages

HiBob: What modules does HiBob include?

HiBob includes Core HR, Time & Attendance, Performance & Goals, Compensation Management, Global Operations, and Analytics modules that can be selected based on organizational needs.

Source
HiBob: How is HiBob pricing calculated?

HiBob pricing is customized based on company size (1-49, 50-199, 200-999, or 1,000+ employees) and the specific modules selected. Pricing is on a per-employee basis.

Source
HiBob: Does HiBob offer a mobile app?

Yes, HiBob includes mobile app access as part of all plans, allowing employees to manage their HR tasks on the go.

Source
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Related pages

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