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Google Workspace vs Square Appointments

Google Workspace logo

Google Workspace

All industries

Everything you need to get work done, all in one place

From
€3.4/month
Rated
-
Full reviewWebsite
Square Appointments logo

Square Appointments

Scheduling & Booking

Free scheduling for beauty businesses

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Square Appointments has a free tier, so it costs nothing to try first.
  • Each has a real cost: Google Workspace starter tier storage limited to 30 GB per user, requiring upgrade to Standard or higher for adequate document storage; Square Appointments the free plan is aimed at solo professionals; booking across multiple staff requires the paid Plus plan
  • They diverge on capability: Google Workspace covers Gmail business email, Square Appointments covers Online booking.

Where they differ

Only the attributes on which Google Workspace and Square Appointments actually diverge.

Attributes where Google Workspace and Square Appointments differ
AttributeGoogle WorkspaceSquare Appointments
Starting price€3.4/monthFree
Free tierNoYes
PlatformsWebWeb, Ios, Android
CategoryAll industriesScheduling & Booking
Founded20062009

Identical on both: pricing model (subscription), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Google Workspace

  • Gmail business email
  • Google Drive storage
  • Google Docs, Sheets, Slides
  • Google Meet video conferencing
  • Google Chat
  • Google Forms
  • Google Sites
  • Microsoft Office

Only in Square Appointments

  • Online booking
  • Client management
  • Point of sale
  • Payment processing
  • Automated reminders
  • Instagram booking
  • Google booking
  • Mobile app

Both cover

  • Google Calendar

What people use each for

The jobs each tool is most often brought in to do.

Google Workspace

  • Business email and calendar managementnot Square Appointments
  • Collaborative document editingnot Square Appointments
  • Video conferencing and meetingsnot Square Appointments
  • Secure document storage and sharingnot Square Appointments

Square Appointments

  • Online appointment booking for salons, barbers and personal servicesnot Google Workspace
  • Taking card payments and deposits at the time of bookingnot Google Workspace
  • Managing staff calendars, waitlists and no-show policiesnot Google Workspace

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Google Workspace

  • Starter tier storage limited to 30 GB per user, requiring upgrade to Standard or higher for adequate document storage
  • Starter and Standard tiers both capped at maximum 300 users per organisation
  • Video meetings limited to 100 participants on Starter tier, 150 on Standard tier
  • Recording capabilities only available on Standard tier and above
  • eDiscovery, Vault, and advanced security features only available on Plus and Enterprise tiers

Square Appointments

  • The free plan is aimed at solo professionals; booking across multiple staff requires the paid Plus plan
  • Cancellation policies, no-show fees and waitlists require the Plus plan
  • Resource management, service cost tracking and the future bookings report require the Premium plan
  • Custom processing rates are reserved for Square Pro, which is aimed at businesses processing over $250,000 a year
  • Card processing fees are charged on top of the plan fee on every tier including the free one

Pricing, plan by plan

Google Workspace

€3.4/month

No published plan breakdown. See the Google Workspace review.

Square Appointments

Free
  • FreeFree
    • Unlimited appointments
    • Online booking
    • Client management
  • Plus$29/month
    • Everything in Free
    • Multiple staff calendars
    • No-show protection
  • Premium$69/month
    • Everything in Plus
    • Multi-location
    • Staff management

Which should you pick?

Choose Google Workspace if

  • You need gmail business email.
  • You also want google drive storage.
Google Workspace review

Choose Square Appointments if

  • You need online booking.
  • You want to start without paying.
  • You work on Web, Ios, Android.
  • You also want client management.
Square Appointments review

Questions people ask

Is Google Workspace or Square Appointments better?
Neither clearly leads. Google Workspace starts at €3.4/month and Square Appointments at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Google Workspace or Square Appointments?
Square Appointments has a free tier; the other does not. Paid plans start at €3.4/month for Google Workspace and Free for Square Appointments.
Does Google Workspace or Square Appointments run on more platforms?
Google Workspace runs on Web. Square Appointments runs on Web, Ios, Android.
Can I use Square Appointments for free?
Yes. Square Appointments has a free tier, so you can try it without paying. Google Workspace starts at €3.4/month.
What is Google Workspace best used for?
Google Workspace is most often used for business email and calendar management, collaborative document editing, video conferencing and meetings, secure document storage and sharing. Of those, business email and calendar management and collaborative document editing are not what Square Appointments is typically brought in for.
What can Google Workspace do that Square Appointments cannot?
Google Workspace covers Gmail business email, Google Drive storage, Google Docs, Sheets, Slides, Google Meet video conferencing. Square Appointments covers Online booking, Client management, Point of sale, Payment processing. Both handle Google Calendar.
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Related pages

More on Google Workspace

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