Softwr

All industries · head to head

Expensify vs ProofHub

Expensify logo

Expensify

All industries

Expense management for receipts, bills & more

From
$5/month
Rated
-
Full reviewWebsite
ProofHub logo

ProofHub

Project Management

All-in-one project management and team collaboration

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Expensify minimal offline expense entry capabilities hamper use in areas with unstable internet; ProofHub the Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
  • They diverge on capability: Expensify covers SmartScan receipts, ProofHub covers Tasks.

Where they differ

Only the attributes on which Expensify and ProofHub actually diverge.

Attributes where Expensify and ProofHub differ
AttributeExpensifyProofHub
Starting price$5/monthOn request
Pricing modelUnknownsubscription
CategoryAll industriesProject Management
Founded20082011

Identical on both: free tier (No), platforms (Web, iOS, Android), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Expensify

  • SmartScan receipts
  • Expense reports
  • Corporate cards
  • Reimbursements
  • Travel booking
  • Mileage tracking
  • Multi-currency
  • Real-time syncing

Only in ProofHub

  • Tasks
  • Discussions
  • Proofing
  • Time tracking
  • Gantt charts
  • Google Drive
  • Dropbox
  • Box

Both cover

  • Slack
  • GDPR

What people use each for

The jobs each tool is most often brought in to do.

Expensify

  • Expense reportingnot ProofHub
  • Receipt managementnot ProofHub
  • Travel expensesnot ProofHub
  • Corporate card managementnot ProofHub
  • Reimbursementsnot ProofHub

ProofHub

  • Project management with unlimited users on a flat monthly feenot Expensify
  • Proofing and reviewing files alongside task and discussion trackingnot Expensify

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Expensify

  • Minimal offline expense entry capabilities hamper use in areas with unstable internet
  • OCR receipt data extraction requires manual review and correction for accuracy
  • Per-user pricing model increases costs for larger organizations

ProofHub

  • The Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
  • The Essential plan caps projects at 40 and storage at 15 GB
  • Storage is 100 GB even on the higher plan, which is low for a tool holding project files
  • There is no free tier, and the entry price is a flat $45 a month billed annually

Pricing, plan by plan

Expensify

$5/month

No published plan breakdown. See the Expensify review.

ProofHub

On request
  • Essential$45/month
    • 40 projects
    • Unlimited users
    • Core features
  • Ultimate Control$89/month
    • Unlimited projects
    • Advanced features
    • White labeling

Which should you pick?

Choose Expensify if

  • You need smartscan receipts.
  • You work on Web, iOS, Android.
  • You also want expense reports.
Expensify review

Choose ProofHub if

  • You need tasks.
  • You work on Web, Ios, Android.
  • You also want discussions.
ProofHub review

Questions people ask

Is Expensify or ProofHub better?
Neither clearly leads. Expensify starts at $5/month and ProofHub at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Expensify or ProofHub?
Expensify starts at $5/month and ProofHub at On request.
Does Expensify or ProofHub run on more platforms?
Expensify runs on Web, iOS, Android. ProofHub runs on Web, Ios, Android.
What is Expensify best used for?
Expensify is most often used for expense reporting, receipt management, travel expenses, corporate card management. Of those, expense reporting and receipt management are not what ProofHub is typically brought in for.
What can Expensify do that ProofHub cannot?
Expensify covers SmartScan receipts, Expense reports, Corporate cards, Reimbursements. ProofHub covers Tasks, Discussions, Proofing, Time tracking. Both handle Slack, GDPR.

Answered from the vendors’ own pages

Expensify: How does Expensify capture receipts?

Expensify uses SmartScan technology with OCR to automatically extract data from receipt images, reducing manual data entry. Users can photograph receipts with their phone to quickly create expense entries.

Source
Expensify: What reimbursement methods does Expensify support?

Expensify supports ACH reimbursement via direct deposit after setting up a direct deposit account. Next-day reimbursement is available, or standard processing takes 3-5 business days.

Source
Expensify: How does Expensify offline mode work?

Expensify has limited offline capabilities. Users can capture receipts offline, but data syncs when internet connectivity is restored. Full functionality requires online access.

Source
ShareXLinkedInRedditWhatsAppEmail

Related pages

More on Expensify

More on ProofHub

Keep looking

Other head to heads