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Software · head to head

ProofHub vs Spendesk

ProofHub logo

ProofHub

Software

All-in-one project management and team collaboration

From
On request
Rated
-
Full reviewWebsite
Spendesk logo

Spendesk

Software

Smart spend management for modern teams

From
$29/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: ProofHub the Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate; Spendesk no publicly available pricing, requires custom quote
  • They diverge on capability: ProofHub covers Tasks, Spendesk covers Company cards.

Where they differ

Only the attributes on which ProofHub and Spendesk actually diverge.

Attributes where ProofHub and Spendesk differ
AttributeProofHubSpendesk
Starting priceOn request$29/month
PlatformsWeb, Ios, AndroidWeb, Mobile iOS, Mobile Android
Founded20112016

Identical on both: pricing model (subscription), free tier (No), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in ProofHub

  • Tasks
  • Discussions
  • Proofing
  • Time tracking
  • Gantt charts
  • Slack
  • Google Drive
  • Dropbox

Only in Spendesk

  • Company cards
  • Expense management
  • Invoice payments
  • Budget management
  • Spend analytics
  • Xero
  • Sage
  • NetSuite

Both cover

  • Web support
  • Ios support
  • Android support

What people use each for

The jobs each tool is most often brought in to do.

ProofHub

  • Project management with unlimited users on a flat monthly feenot Spendesk
  • Proofing and reviewing files alongside task and discussion trackingnot Spendesk

Spendesk

  • Expense managementnot ProofHub
  • Spend controlnot ProofHub
  • Finance automationnot ProofHub

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

ProofHub

  • The Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
  • The Essential plan caps projects at 40 and storage at 15 GB
  • Storage is 100 GB even on the higher plan, which is low for a tool holding project files
  • There is no free tier, and the entry price is a flat $45 a month billed annually

Spendesk

  • No publicly available pricing, requires custom quote
  • Strong European presence but limited in some non-EU markets
  • High implementation costs due to extensive integration requirements

Pricing, plan by plan

ProofHub

On request
  • Essential$45/month
    • 40 projects
    • Unlimited users
    • Core features
  • Ultimate Control$89/month
    • Unlimited projects
    • Advanced features
    • White labeling

Spendesk

$29/month
  • EssentialsFree
    • Virtual cards
    • Expense tracking
    • Approvals

Which should you pick?

Choose ProofHub if

  • You need tasks.
  • You work on Web, Ios, Android.
  • You also want discussions.
ProofHub review

Choose Spendesk if

  • You need company cards.
  • You work on Web, Mobile iOS, Mobile Android.
  • You also want expense management.
Spendesk review

Questions people ask

Is ProofHub or Spendesk better?
Neither clearly leads. ProofHub starts at On request and Spendesk at $29/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, ProofHub or Spendesk?
ProofHub starts at On request and Spendesk at $29/month.
Does ProofHub or Spendesk run on more platforms?
ProofHub runs on Web, Ios, Android. Spendesk runs on Web, Mobile iOS, Mobile Android.
What is ProofHub best used for?
ProofHub is most often used for project management with unlimited users on a flat monthly fee, proofing and reviewing files alongside task and discussion tracking. Of those, project management with unlimited users on a flat monthly fee and proofing and reviewing files alongside task and discussion tracking are not what Spendesk is typically brought in for.
What can ProofHub do that Spendesk cannot?
ProofHub covers Tasks, Discussions, Proofing, Time tracking. Spendesk covers Company cards, Expense management, Invoice payments, Budget management. Both handle Web support, Ios support, Android support.

Answered from the vendors’ own pages

Spendesk: What is included in Spendesk's platform?

Spendesk combines corporate cards, a mobile receipts app, approval workflows, automated reconciliation, accounts payable, procurement, and spend controls into one platform.

Source
Spendesk: How does Spendesk handle expense receipts?

Spendesk captures receipts via mobile photo upload with OCR technology, automatically matching receipts to transactions and generating automated expense reports with 98% of expense receipts collected on time.

Source
Spendesk: What integrations does Spendesk offer?

Spendesk integrates with accounting software including Sage, Xero, NetSuite, and SAP, plus HR systems and tools like Slack for comprehensive spend management.

Source
Spendesk: Is Spendesk profitable?

Yes. Spendesk became the first spend management platform to reach profitability in 2025, processing over £10 billion in spend across 35+ countries.

Source
Spendesk: What is Spendesk's valuation?

Spendesk is a unicorn company with a valuation of $1.5 billion, with 2025 revenue of $52 million ARR.

Source
Spendesk: How much time can Spendesk save on bookkeeping?

Organizations using Spendesk save an average of 4 days per month on bookkeeping, equivalent to over 380 hours per year returned to the business.

Source
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Related pages

More on ProofHub

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