Softwr

All industries · head to head

Expensify vs Hubstaff

Expensify logo

Expensify

All industries

Expense management for receipts, bills & more

From
$5/month
Rated
-
Full reviewWebsite
Hubstaff logo

Hubstaff

Productivity

Time tracking and team management for remote teams

From
$5.99/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Expensify minimal offline expense entry capabilities hamper use in areas with unstable internet; Hubstaff billed per seat; the pricing page's own proration example states the Team plan costs $10 per seat per month, with fees adjusted when seats are added or removed mid-cycle
  • They diverge on capability: Expensify covers SmartScan receipts, Hubstaff covers Time tracking with timer.

Where they differ

Only the attributes on which Expensify and Hubstaff actually diverge.

Attributes where Expensify and Hubstaff differ
AttributeExpensifyHubstaff
Starting price$5/month$5.99/month
Pricing modelUnknownsubscription
PlatformsWeb, iOS, AndroidWeb, IOS, Android, MacOS, Windows
CategoryAll industriesProductivity
Founded20082012

Identical on both: free tier (No), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Expensify

  • SmartScan receipts
  • Expense reports
  • Corporate cards
  • Reimbursements
  • Travel booking
  • Mileage tracking
  • Multi-currency
  • Real-time syncing

Only in Hubstaff

  • Time tracking with timer
  • Activity monitoring
  • GPS location tracking
  • Screenshots
  • Reports and analytics
  • Invoicing
  • Team management
  • Mobile apps

What people use each for

The jobs each tool is most often brought in to do.

Expensify

  • Expense reportingnot Hubstaff
  • Receipt managementnot Hubstaff
  • Travel expensesnot Hubstaff
  • Corporate card managementnot Hubstaff
  • Reimbursementsnot Hubstaff

Hubstaff

  • Productivitynot Expensify
  • Collaborationnot Expensify
  • Task managementnot Expensify
  • Organizationnot Expensify

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Expensify

  • Minimal offline expense entry capabilities hamper use in areas with unstable internet
  • OCR receipt data extraction requires manual review and correction for accuracy
  • Per-user pricing model increases costs for larger organizations

Hubstaff

  • Billed per seat; the pricing page's own proration example states the Team plan costs $10 per seat per month, with fees adjusted when seats are added or removed mid-cycle

Pricing, plan by plan

Expensify

$5/month

No published plan breakdown. See the Expensify review.

Hubstaff

$5.99/month
  • FreeFree
    • Basic time tracking
    • Limited to 1 user
    • Basic reports
  • Starter$5.99/month
    • Time tracking
    • Team management
    • Reports
  • Pro$9.99/month
    • Everything in Starter
    • GPS tracking
    • Activity monitoring

Which should you pick?

Choose Expensify if

  • You need smartscan receipts.
  • You work on Web, iOS, Android.
  • You also want expense reports.
Expensify review

Choose Hubstaff if

  • You need time tracking with timer.
  • You work on Web, IOS, Android, MacOS, Windows.
  • You also want activity monitoring.
Hubstaff review

Questions people ask

Is Expensify or Hubstaff better?
Neither clearly leads. Expensify starts at $5/month and Hubstaff at $5.99/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Expensify or Hubstaff?
Expensify starts at $5/month and Hubstaff at $5.99/month.
Does Expensify or Hubstaff run on more platforms?
Expensify runs on Web, iOS, Android. Hubstaff runs on Web, IOS, Android, MacOS, Windows.
What is Expensify best used for?
Expensify is most often used for expense reporting, receipt management, travel expenses, corporate card management. Of those, expense reporting and receipt management are not what Hubstaff is typically brought in for.
What can Expensify do that Hubstaff cannot?
Expensify covers SmartScan receipts, Expense reports, Corporate cards, Reimbursements. Hubstaff covers Time tracking with timer, Activity monitoring, GPS location tracking, Screenshots.

Answered from the vendors’ own pages

Expensify: How does Expensify capture receipts?

Expensify uses SmartScan technology with OCR to automatically extract data from receipt images, reducing manual data entry. Users can photograph receipts with their phone to quickly create expense entries.

Source
Expensify: What reimbursement methods does Expensify support?

Expensify supports ACH reimbursement via direct deposit after setting up a direct deposit account. Next-day reimbursement is available, or standard processing takes 3-5 business days.

Source
Expensify: How does Expensify offline mode work?

Expensify has limited offline capabilities. Users can capture receipts offline, but data syncs when internet connectivity is restored. Full functionality requires online access.

Source
ShareXLinkedInRedditWhatsAppEmail

Related pages

More on Expensify

More on Hubstaff

Keep looking

Other head to heads