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Expensify vs Google Workspace

Expensify logo

Expensify

All industries

Expense management for receipts, bills & more

From
$5/month
Rated
-
Full reviewWebsite
Google Workspace logo

Google Workspace

All industries

Everything you need to get work done, all in one place

From
€3.4/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Expensify minimal offline expense entry capabilities hamper use in areas with unstable internet; Google Workspace starter tier storage limited to 30 GB per user, requiring upgrade to Standard or higher for adequate document storage
  • They diverge on capability: Expensify covers SmartScan receipts, Google Workspace covers Gmail business email.

Where they differ

Only the attributes on which Expensify and Google Workspace actually diverge.

Attributes where Expensify and Google Workspace differ
AttributeExpensifyGoogle Workspace
Starting price$5/month€3.4/month
Pricing modelUnknownsubscription
PlatformsWeb, iOS, AndroidWeb
Founded20082006

Identical on both: free tier (No), user rating (Not yet rated), category (All industries).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Expensify

  • SmartScan receipts
  • Expense reports
  • Corporate cards
  • Reimbursements
  • Travel booking
  • Mileage tracking
  • Multi-currency
  • Real-time syncing

Only in Google Workspace

  • Gmail business email
  • Google Drive storage
  • Google Docs, Sheets, Slides
  • Google Calendar
  • Google Meet video conferencing
  • Google Chat
  • Google Forms
  • Google Sites

Both cover

  • Slack

What people use each for

The jobs each tool is most often brought in to do.

Expensify

  • Expense reportingnot Google Workspace
  • Receipt managementnot Google Workspace
  • Travel expensesnot Google Workspace
  • Corporate card managementnot Google Workspace
  • Reimbursementsnot Google Workspace

Google Workspace

  • Business email and calendar managementnot Expensify
  • Collaborative document editingnot Expensify
  • Video conferencing and meetingsnot Expensify
  • Secure document storage and sharingnot Expensify

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Expensify

  • Minimal offline expense entry capabilities hamper use in areas with unstable internet
  • OCR receipt data extraction requires manual review and correction for accuracy
  • Per-user pricing model increases costs for larger organizations

Google Workspace

  • Starter tier storage limited to 30 GB per user, requiring upgrade to Standard or higher for adequate document storage
  • Starter and Standard tiers both capped at maximum 300 users per organisation
  • Video meetings limited to 100 participants on Starter tier, 150 on Standard tier
  • Recording capabilities only available on Standard tier and above
  • eDiscovery, Vault, and advanced security features only available on Plus and Enterprise tiers

Pricing, plan by plan

Expensify

$5/month

No published plan breakdown. See the Expensify review.

Google Workspace

€3.4/month

No published plan breakdown. See the Google Workspace review.

Which should you pick?

Choose Expensify if

  • You need smartscan receipts.
  • You work on Web, iOS, Android.
  • You also want expense reports.
Expensify review

Choose Google Workspace if

  • You need gmail business email.
  • You also want google drive storage.
Google Workspace review

Questions people ask

Is Expensify or Google Workspace better?
Neither clearly leads. Expensify starts at $5/month and Google Workspace at €3.4/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Expensify or Google Workspace?
Expensify starts at $5/month and Google Workspace at €3.4/month.
Does Expensify or Google Workspace run on more platforms?
Expensify runs on Web, iOS, Android. Google Workspace runs on Web.
What is Expensify best used for?
Expensify is most often used for expense reporting, receipt management, travel expenses, corporate card management. Of those, expense reporting and receipt management are not what Google Workspace is typically brought in for.
What can Expensify do that Google Workspace cannot?
Expensify covers SmartScan receipts, Expense reports, Corporate cards, Reimbursements. Google Workspace covers Gmail business email, Google Drive storage, Google Docs, Sheets, Slides, Google Calendar. Both handle Slack.

Answered from the vendors’ own pages

Expensify: How does Expensify capture receipts?

Expensify uses SmartScan technology with OCR to automatically extract data from receipt images, reducing manual data entry. Users can photograph receipts with their phone to quickly create expense entries.

Source
Expensify: What reimbursement methods does Expensify support?

Expensify supports ACH reimbursement via direct deposit after setting up a direct deposit account. Next-day reimbursement is available, or standard processing takes 3-5 business days.

Source
Expensify: How does Expensify offline mode work?

Expensify has limited offline capabilities. Users can capture receipts offline, but data syncs when internet connectivity is restored. Full functionality requires online access.

Source
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Related pages

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