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Software · head to head

Asana vs Pilot

Asana logo

Asana

Software

Manage your team's work, projects, & tasks online

From
Free
Rated
-
Full reviewWebsite
Pilot logo

Pilot

Software

Bookkeeping, CFO, and tax for startups

From
$29/month
Rated
-
Full reviewWebsite

The short version

  • Only Asana has a free tier, so it costs nothing to try first.
  • Each has a real cost: Asana the free Personal tier is capped at 2 users, so it does not cover a small team; Pilot the Essentials bookkeeping plan at $99 per month covers up to $100,000 in monthly expenses, and is cash-basis only using bank and credit card data
  • They diverge on capability: Asana covers Multiple project views, Pilot covers Bookkeeping.

Where they differ

Only the attributes on which Asana and Pilot actually diverge.

Attributes where Asana and Pilot differ
AttributeAsanaPilot
Starting priceFree$29/month
Pricing modelUnknownsubscription
Free tierYesNo
PlatformsWeb, iOS, AndroidWeb
Founded20082017

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Asana

  • Multiple project views
  • Task dependencies
  • Milestones
  • Portfolios
  • Goals & OKRs
  • Workflow automation
  • Resource management
  • Reporting dashboards

Only in Pilot

  • Bookkeeping
  • CFO services
  • Tax preparation
  • R&D tax credits
  • Financial reporting
  • QuickBooks
  • Stripe
  • Brex

What people use each for

The jobs each tool is most often brought in to do.

Asana

  • Project planning & trackingnot Pilot
  • Campaign managementnot Pilot
  • Product launchesnot Pilot
  • Event planningnot Pilot
  • Agile & Scrum managementnot Pilot

Pilot

  • Outsourced monthly bookkeeping for startups and small businessesnot Asana
  • Federal, state and Delaware franchise tax filing for US companiesnot Asana
  • Fractional CFO support for financial planning and fundraisingnot Asana

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Asana

  • The free Personal tier is capped at 2 users, so it does not cover a small team
  • Timeline and Gantt views, reporting dashboards and time tracking all require Starter at $10.99 per user per month
  • Portfolios, goals, workload management and approvals need Advanced at $24.99 per user per month
  • Salesforce, Tableau and Power BI integrations are Advanced or above
  • Monthly billing costs more, at $13.49 and $30.49 against the annual rates

Pilot

  • The Essentials bookkeeping plan at $99 per month covers up to $100,000 in monthly expenses, and is cash-basis only using bank and credit card data
  • A dedicated US-based bookkeeper, accrual-basis books and phone support require the Core plan, which is contact sales and billed annually
  • Core caps bill management at 10 vendor bills per month
  • Keeping an existing QuickBooks account with historical data requires the Custom plan
  • Accounts receivable, accounts payable, payroll administration and CFO advisory are Custom plan only
  • Monthly reports arrive on the 10th business day on Core and the 6th business day only on Custom
  • Tax filing is sold separately, starting at $1,000 per year for single member LLCs and $2,000 per year for partnerships and S-Corps, billed annually
  • The tax service must be purchased together with Pilot Bookkeeping
  • Partnership and S-Corp tax filing includes up to 25 1099-NEC filings

Pricing, plan by plan

Asana

Free

No published plan breakdown. See the Asana review.

Pilot

$29/month
  • Core$599/month
    • Bookkeeping
    • Accrual basis
    • Monthly close
  • Plus$849/month
    • CFO support
    • Custom reporting
    • Board deck

Which should you pick?

Choose Asana if

  • You need multiple project views.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want task dependencies.
Asana review

Choose Pilot if

  • You need bookkeeping.
  • You also want cfo services.
Pilot review

Questions people ask

Is Asana or Pilot better?
Neither clearly leads. Asana starts at Free and Pilot at $29/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Asana or Pilot?
Asana has a free tier; the other does not. Paid plans start at Free for Asana and $29/month for Pilot.
Does Asana or Pilot run on more platforms?
Asana runs on Web, iOS, Android. Pilot runs on Web.
Can I use Asana for free?
Yes. Asana has a free tier, so you can try it without paying. Pilot starts at $29/month.
What is Asana best used for?
Asana is most often used for project planning & tracking, campaign management, product launches, event planning. Of those, project planning & tracking and campaign management are not what Pilot is typically brought in for.
What can Asana do that Pilot cannot?
Asana covers Multiple project views, Task dependencies, Milestones, Portfolios. Pilot covers Bookkeeping, CFO services, Tax preparation, R&D tax credits.

Answered from the vendors’ own pages

Asana: Does Asana have a free tier?

Yes. Asana offers a free Personal plan for up to 2 users, plus free trial access to paid plans.

Source
Asana: What is the starting price for Asana paid plans?

Asana Starter plan begins at $10.99 per user per month when billed annually, or $13.49 per user when billed monthly.

Source
Asana: Does Asana integrate with other work tools?

Yes. Asana offers 200+ integrations including Slack, Google Workspace, Microsoft Teams, Salesforce, Jira, and Zoom.

Source
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Related pages

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