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Scheduling & Booking · head to head

Appointy vs OmniFocus 3

Appointy logo

Appointy

Scheduling & Booking

Smart scheduling for modern businesses

From
Free
Rated
-
Full reviewWebsite
OmniFocus 3 logo

OmniFocus 3

Productivity

Professional task management for complex workflows

From
$39.99/year
Rated
-
Full reviewWebsite

The short version

  • Only Appointy has a free tier, so it costs nothing to try first.
  • Each has a real cost: Appointy free tier caps at 1 staff, 5 services and 100 appointments per month (Internet Archive capture, 3 March 2024); OmniFocus 3 apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
  • They diverge on capability: Appointy covers Online booking, OmniFocus 3 covers GTD-based task organization.

Where they differ

Only the attributes on which Appointy and OmniFocus 3 actually diverge.

Attributes where Appointy and OmniFocus 3 differ
AttributeAppointyOmniFocus 3
Starting priceFree$39.99/year
Pricing modelfreemiumsubscription
Free tierYesNo
PlatformsWeb, Ios, AndroidMacOS, IOS, IPadOS, Web
CategoryScheduling & BookingProductivity
Founded20061993

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Appointy

  • Online booking
  • Staff scheduling
  • Resource management
  • Email & SMS reminders
  • Payment collection
  • Gift cards
  • Social booking
  • Analytics

Only in OmniFocus 3

  • GTD-based task organization
  • Projects and subprojects
  • Contexts and tags
  • Custom perspectives
  • Automation
  • Quick entry
  • Sync across devices
  • Deferred and due dates

What people use each for

The jobs each tool is most often brought in to do.

Appointy

  • Appointment schedulingnot OmniFocus 3
  • Resource managementnot OmniFocus 3
  • Staff coordinationnot OmniFocus 3
  • Client bookingnot OmniFocus 3

OmniFocus 3

  • Getting Things Done style task and project management on Apple devicesnot Appointy
  • Capturing tasks with contexts, defer dates and review cyclesnot Appointy
  • Syncing a personal task database across Mac, iPhone, iPad and Watchnot Appointy

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Appointy

  • Free tier caps at 1 staff, 5 services and 100 appointments per month (Internet Archive capture, 3 March 2024)
  • Paid tiers ranged from $19.99 to $79.99 per month billed annually ($29.99 to $99.99 billed monthly), with extra staff seats billed separately at $5 to $7.50 per month (Internet Archive capture, 3 March 2024)

OmniFocus 3

  • Apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
  • Web access is not included with a perpetual licence and costs an extra $4.99 per month or $49.99 per year
  • The Pro perpetual licence costs $149.99 against $74.99 for Standard
  • Future major upgrades are a paid discount rather than free for perpetual licence holders
  • The $99.99 per year subscription is the only option that bundles Pro plus web access

Pricing, plan by plan

Appointy

Free
  • FreeFree
    • 1 staff member
    • 100 appointments/month
    • Online booking
  • Growth$19.99/month
    • 5 staff members
    • Unlimited appointments
    • SMS reminders
  • Professional$49.99/month
    • Unlimited staff
    • All Growth features
    • Resource scheduling

OmniFocus 3

$39.99/year
  • Standard$39.99/year
    • Mac and iOS apps
    • Cloud sync
    • Core features
  • Pro$99.99/year
    • Everything in Standard
    • Advanced automation
    • Perspective management

Which should you pick?

Choose Appointy if

  • You need online booking.
  • You want to start without paying.
  • You work on Web, Ios, Android.
  • You also want staff scheduling.
Appointy review

Choose OmniFocus 3 if

  • You need gtd-based task organization.
  • You work on MacOS, IOS, IPadOS, Web.
  • You also want projects and subprojects.
OmniFocus 3 review

Questions people ask

Is Appointy or OmniFocus 3 better?
Neither clearly leads. Appointy starts at Free and OmniFocus 3 at $39.99/year, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Appointy or OmniFocus 3?
Appointy has a free tier; the other does not. Paid plans start at Free for Appointy and $39.99/year for OmniFocus 3.
Does Appointy or OmniFocus 3 run on more platforms?
Appointy runs on Web, Ios, Android. OmniFocus 3 runs on MacOS, IOS, IPadOS, Web.
Can I use Appointy for free?
Yes. Appointy has a free tier, so you can try it without paying. OmniFocus 3 starts at $39.99/year.
What is Appointy best used for?
Appointy is most often used for appointment scheduling, resource management, staff coordination, client booking. Of those, appointment scheduling and resource management are not what OmniFocus 3 is typically brought in for.
What can Appointy do that OmniFocus 3 cannot?
Appointy covers Online booking, Staff scheduling, Resource management, Email & SMS reminders. OmniFocus 3 covers GTD-based task organization, Projects and subprojects, Contexts and tags, Custom perspectives.
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