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Software · head to head

Tana vs Webex by Cisco

Tana logo

Tana

Software

The everything app for your personal workspace

From
Free
Rated
-
Full reviewWebsite
Webex by Cisco logo

Webex by Cisco

Software

A simpler, smarter way to work

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Tana the free plan hosts only 5 meetings a month with AI transcripts and summaries; Webex by Cisco listed on UK G-Cloud at £6 per user per month for Cisco Webex, via reseller Conscia Group UK Ltd (ITGL)
  • They diverge on capability: Tana covers Outliner interface, Webex by Cisco covers Video and audio conferencing.

Where they differ

Only the attributes on which Tana and Webex by Cisco actually diverge.

Attributes where Tana and Webex by Cisco differ
AttributeTanaWebex by Cisco
Pricing modelfreemiumsubscription
PlatformsWeb, DesktopWeb, Windows, Macos, Linux, Ios, Android
Founded20201984

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Tana

  • Outliner interface
  • Supertags
  • Live queries
  • AI integration
  • Graph views
  • Email capture
  • API
  • Zapier

Only in Webex by Cisco

  • Video and audio conferencing
  • Screen sharing and annotation
  • Virtual backgrounds
  • Recording and playback
  • Meeting transcription
  • Chat and messaging
  • Calendar integration
  • Breakout sessions

What people use each for

The jobs each tool is most often brought in to do.

Tana

  • Structured note taking with a graph based supertag data modelnot Webex by Cisco
  • Automatic meeting capture with AI transcripts and summariesnot Webex by Cisco
  • Turning notes into queryable structured databasesnot Webex by Cisco

Webex by Cisco

  • Video conferencingnot Tana
  • Webinarsnot Tana
  • Virtual eventsnot Tana
  • Trainingnot Tana
  • Enterprise communicationnot Tana

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Tana

  • The free plan hosts only 5 meetings a month with AI transcripts and summaries
  • The free plan connects only 1 calendar and allows 50 AI queries
  • Pro is $30 per user per month at standard price, with $20 shown as an early bird rate
  • Max is $120 per user per month at standard price, with $80 shown as an early bird rate
  • Integrations and full MCP require the Pro plan
  • Dedicated support and onboarding, and unlimited agents, skills and types, require the Max plan
  • The Business plan is custom priced, billed yearly and has no published rate
  • The free trial runs 30 days

Webex by Cisco

  • Listed on UK G-Cloud at £6 per user per month for Cisco Webex, via reseller Conscia Group UK Ltd (ITGL)

Pricing, plan by plan

Tana

Free
  • FreeFree
    • Core features
    • Supertags
    • Searches
  • Pro$10/month
    • Advanced AI
    • Priority support
    • Extended history

Webex by Cisco

Free
  • FreeFree
    • Unlimited 1:1 meetings
    • Group meetings (40 min limit, 100 participants)
    • HD video
  • Pro$13.5/month
    • Unlimited meetings (500 participants)
    • Cloud recording and storage
    • Advanced scheduling
  • Business$18/month
    • Everything in Pro
    • Custom branding
    • Advanced security
  • Enterprise$undefined/month
    • Unlimited everything
    • Dedicated account manager
    • Custom deployment

Which should you pick?

Choose Tana if

  • You need outliner interface.
  • You want to start without paying.
  • You work on Web, Desktop.
  • You also want supertags.
Tana review

Choose Webex by Cisco if

  • You need video and audio conferencing.
  • You want to start without paying.
  • You work on Web, Windows, Macos, Linux, Ios, Android.
  • You also want screen sharing and annotation.
Webex by Cisco review

Questions people ask

Is Tana or Webex by Cisco better?
Neither clearly leads. Tana starts at Free and Webex by Cisco at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Tana or Webex by Cisco?
Tana starts at Free and Webex by Cisco at Free.
Does Tana or Webex by Cisco run on more platforms?
Tana runs on Web, Desktop. Webex by Cisco runs on Web, Windows, Macos, Linux, Ios, Android.
Can I use Tana for free?
Both have a free tier, so you can try either at no cost before committing.
What is Tana best used for?
Tana is most often used for structured note taking with a graph based supertag data model, automatic meeting capture with ai transcripts and summaries, turning notes into queryable structured databases. Of those, structured note taking with a graph based supertag data model and automatic meeting capture with ai transcripts and summaries are not what Webex by Cisco is typically brought in for.
What can Tana do that Webex by Cisco cannot?
Tana covers Outliner interface, Supertags, Live queries, AI integration. Webex by Cisco covers Video and audio conferencing, Screen sharing and annotation, Virtual backgrounds, Recording and playback.
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