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Software · head to head

OmniFocus 3 vs SimplePractice

OmniFocus 3 logo

OmniFocus 3

Software

Professional task management for complex workflows

From
$39.99/year
Rated
-
Full reviewWebsite
S

SimplePractice

Software

Practice management and EHR for mental health and therapy

From
$49/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: OmniFocus 3 apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app; SimplePractice no API or webhook support for integrations, preventing connections to Zapier or custom automation tools
  • They diverge on capability: OmniFocus 3 covers GTD-based task organization, SimplePractice covers Scheduling.

Where they differ

Only the attributes on which OmniFocus 3 and SimplePractice actually diverge.

Attributes where OmniFocus 3 and SimplePractice differ
AttributeOmniFocus 3SimplePractice
Starting price$39.99/year$49/month
Pricing modelsubscriptionUnknown
PlatformsMacOS, IOS, IPadOS, WebWeb, iOS, Android
Founded19932011

Identical on both: free tier (No), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in OmniFocus 3

  • GTD-based task organization
  • Projects and subprojects
  • Contexts and tags
  • Custom perspectives
  • Automation
  • Quick entry
  • Sync across devices
  • Deferred and due dates

Only in SimplePractice

  • Scheduling
  • Client Portal
  • Notes
  • Billing
  • Telehealth
  • Documents
  • Stripe
  • PayPal

What people use each for

The jobs each tool is most often brought in to do.

OmniFocus 3

  • Getting Things Done style task and project management on Apple devicesnot SimplePractice
  • Capturing tasks with contexts, defer dates and review cyclesnot SimplePractice
  • Syncing a personal task database across Mac, iPhone, iPad and Watchnot SimplePractice

SimplePractice

  • Patient Carenot OmniFocus 3
  • Medical Recordsnot OmniFocus 3
  • Practice Managementnot OmniFocus 3
  • Telehealthnot OmniFocus 3

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

OmniFocus 3

  • Apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
  • Web access is not included with a perpetual licence and costs an extra $4.99 per month or $49.99 per year
  • The Pro perpetual licence costs $149.99 against $74.99 for Standard
  • Future major upgrades are a paid discount rather than free for perpetual licence holders
  • The $99.99 per year subscription is the only option that bundles Pro plus web access

SimplePractice

  • No API or webhook support for integrations, preventing connections to Zapier or custom automation tools
  • Lacks AI clinical documentation in base plan, requiring manual note typing which takes 15-30 minutes per session
  • Reporting and customization features are limited compared to competitors, with weak insurance workflow support
  • Hidden costs beyond base pricing, with real cost often 3x higher after add-ons and annual increases
  • Telehealth component reported as unstable and frequently unreliable by some users

Pricing, plan by plan

OmniFocus 3

$39.99/year
  • Standard$39.99/year
    • Mac and iOS apps
    • Cloud sync
    • Core features
  • Pro$99.99/year
    • Everything in Standard
    • Advanced automation
    • Perspective management

SimplePractice

$49/month
  • Starter$49/month
    • Scheduling
    • Documentation
    • Client portal
  • Essential$79/month
    • Billing and payments
    • Insurance claim filing
    • Telehealth
  • Plus$99/month
    • Website builder
    • Advanced reporting
    • ePrescribe integration

Which should you pick?

Choose OmniFocus 3 if

  • You need gtd-based task organization.
  • You work on MacOS, IOS, IPadOS, Web.
  • You also want projects and subprojects.
OmniFocus 3 review

Choose SimplePractice if

  • You need scheduling.
  • You work on Web, iOS, Android.
  • You also want client portal.
SimplePractice review

Questions people ask

Is OmniFocus 3 or SimplePractice better?
Neither clearly leads. OmniFocus 3 starts at $39.99/year and SimplePractice at $49/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, OmniFocus 3 or SimplePractice?
OmniFocus 3 starts at $39.99/year and SimplePractice at $49/month.
Does OmniFocus 3 or SimplePractice run on more platforms?
OmniFocus 3 runs on MacOS, IOS, IPadOS, Web. SimplePractice runs on Web, iOS, Android.
What is OmniFocus 3 best used for?
OmniFocus 3 is most often used for getting things done style task and project management on apple devices, capturing tasks with contexts, defer dates and review cycles, syncing a personal task database across mac, iphone, ipad and watch. Of those, getting things done style task and project management on apple devices and capturing tasks with contexts, defer dates and review cycles are not what SimplePractice is typically brought in for.
What can OmniFocus 3 do that SimplePractice cannot?
OmniFocus 3 covers GTD-based task organization, Projects and subprojects, Contexts and tags, Custom perspectives. SimplePractice covers Scheduling, Client Portal, Notes, Billing.

Answered from the vendors’ own pages

SimplePractice: What does SimplePractice pricing include?

SimplePractice tiers start at $49 (Starter), $79 (Essential), and $99 (Plus) per clinician per month. Add-ons cost extra, including AI Note Taker at $35/month and ePrescribe at $49/month plus $89 setup.

Source
SimplePractice: Does SimplePractice include telehealth?

Yes, all SimplePractice tiers include HIPAA-compliant integrated telehealth, allowing therapists to conduct secure video sessions directly from the platform.

Source
SimplePractice: Is AI documentation included in SimplePractice?

No, AI clinical notes are not included in base pricing. SimplePractice offers an optional AI Note Taker add-on for $35/month that provides basic transcription, though it lacks advanced note generation features of competitors.

Source
SimplePractice: Does SimplePractice support international or non-US workflows?

No, SimplePractice is designed for US practices only and does not support non-US workflows, insurance structures, or currencies, limiting its use for international practitioners.

Source
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