Software · head to head
OmniFocus 3 vs Microsoft 365
OmniFocus 3
Software
Professional task management for complex workflows
- From
- $39.99/year
- Rated
- -
M
Microsoft 365
Software
Productivity apps with built-in AI, security and cloud storage in one plan
- From
- Free
- Rated
- -
The short version
- Only Microsoft 365 has a free tier, so it costs nothing to try first.
- Each has a real cost: OmniFocus 3 apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app; Microsoft 365 free web tier caps storage at 5GB; Basic tier is $1.99/month for only 100GB
Where they differ
Only the attributes on which OmniFocus 3 and Microsoft 365 actually diverge.
| Attribute | OmniFocus 3 | Microsoft 365 |
|---|---|---|
| Starting price | $39.99/year | Free |
| Pricing model | subscription | freemium |
| Free tier | No | Yes |
| Platforms | MacOS, IOS, IPadOS, Web | Web |
| Founded | 1993 | Unknown |
Identical on both: user rating (Not yet rated), category (Unknown).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in OmniFocus 3
- GTD-based task organization
- Projects and subprojects
- Contexts and tags
- Custom perspectives
- Automation
- Quick entry
- Sync across devices
- Deferred and due dates
Only in Microsoft 365
Nothing recorded that OmniFocus 3 does not also cover.
What people use each for
The jobs each tool is most often brought in to do.
OmniFocus 3
- Getting Things Done style task and project management on Apple devicesnot Microsoft 365
- Capturing tasks with contexts, defer dates and review cyclesnot Microsoft 365
- Syncing a personal task database across Mac, iPhone, iPad and Watchnot Microsoft 365
Microsoft 365
No use cases recorded yet. See the Microsoft 365 review.
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
OmniFocus 3
- Apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
- Web access is not included with a perpetual licence and costs an extra $4.99 per month or $49.99 per year
- The Pro perpetual licence costs $149.99 against $74.99 for Standard
- Future major upgrades are a paid discount rather than free for perpetual licence holders
- The $99.99 per year subscription is the only option that bundles Pro plus web access
Microsoft 365
- Free web tier caps storage at 5GB; Basic tier is $1.99/month for only 100GB
- Family plan tops out at 6 people and AI features cannot be shared across family members even on paid plans
Pricing, plan by plan
OmniFocus 3
$39.99/year- Standard$39.99/year
- Mac and iOS apps
- Cloud sync
- Core features
- Pro$99.99/year
- Everything in Standard
- Advanced automation
- Perspective management
Microsoft 365
FreeNo published plan breakdown. See the Microsoft 365 review.
Which should you pick?
Choose OmniFocus 3 if
- You need gtd-based task organization.
- You work on MacOS, IOS, IPadOS, Web.
- You also want projects and subprojects.
Questions people ask
- Is OmniFocus 3 or Microsoft 365 better?
- Neither clearly leads. OmniFocus 3 starts at $39.99/year and Microsoft 365 at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, OmniFocus 3 or Microsoft 365?
- Microsoft 365 has a free tier; the other does not. Paid plans start at $39.99/year for OmniFocus 3 and Free for Microsoft 365.
- Does OmniFocus 3 or Microsoft 365 run on more platforms?
- OmniFocus 3 runs on MacOS, IOS, IPadOS, Web. Microsoft 365 runs on Web.
- Can I use Microsoft 365 for free?
- Yes. Microsoft 365 has a free tier, so you can try it without paying. OmniFocus 3 starts at $39.99/year.
- What is OmniFocus 3 best used for?
- OmniFocus 3 is most often used for getting things done style task and project management on apple devices, capturing tasks with contexts, defer dates and review cycles, syncing a personal task database across mac, iphone, ipad and watch. Of those, getting things done style task and project management on apple devices and capturing tasks with contexts, defer dates and review cycles are not what Microsoft 365 is typically brought in for.
- What can OmniFocus 3 do that Microsoft 365 cannot?
- OmniFocus 3 covers GTD-based task organization, Projects and subprojects, Contexts and tags, Custom perspectives.
Related pages
More on OmniFocus 3
More on Microsoft 365
Keep looking
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