Softwr

HR & Recruiting · head to head

HiBob vs Todoist

HiBob logo

HiBob

HR & Recruiting

Modern HR for modern businesses

From
On request
Rated
-
Full reviewWebsite
Todoist logo

Todoist

HR & Recruiting

The world's #1 task manager and to-do list app

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Todoist has a free tier, so it costs nothing to try first.
  • Each has a real cost: HiBob pricing not publicly displayed; requires contacting sales for custom quote; Todoist no built-in time tracking for tasks; requires third-party integration like Toggl
  • They diverge on capability: HiBob covers Core HR, Todoist covers Natural language input.

Where they differ

Only the attributes on which HiBob and Todoist actually diverge.

Attributes where HiBob and Todoist differ
AttributeHiBobTodoist
Starting priceOn requestFree
Pricing modelsubscriptionUnknown
Free tierNoYes
PlatformsWeb, iOS, AndroidWeb, iOS, Android, macOS, Windows
CategoryHR & RecruitingUnknown
Founded20152007

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in HiBob

  • Core HR
  • Onboarding
  • Time Off Management
  • Performance Management
  • Compensation
  • People Analytics
  • Engagement
  • Microsoft Teams

Only in Todoist

  • Natural language input
  • Recurring tasks
  • Projects and sub-tasks
  • Labels and filters
  • Priority levels
  • Productivity tracking
  • Templates
  • Notifications

Both cover

  • Slack

What people use each for

The jobs each tool is most often brought in to do.

HiBob

  • Core HR system of record with automated workflowsnot Todoist
  • Performance management, learning and skills trackingnot Todoist
  • US and UK payroll, benefits and time trackingnot Todoist
  • Workforce planning and compensation review cyclesnot Todoist
  • Employee self-service for a distributed workforcenot Todoist

Todoist

  • Personal task managementnot HiBob
  • Team project coordinationnot HiBob
  • Goal trackingnot HiBob
  • Habit buildingnot HiBob
  • Daily planningnot HiBob

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

HiBob

  • Pricing not publicly displayed; requires contacting sales for custom quote
  • Limited payroll functionality compared to dedicated payroll platforms
  • Smaller integration ecosystem compared to larger HR platforms

Todoist

  • No built-in time tracking for tasks; requires third-party integration like Toggl
  • Free plan limited to 5 personal projects only
  • No Gantt charts, resource allocation, or advanced project management features for large enterprises
  • Phone support not available; email and help center only
  • Calendar view and advanced filtering only available on paid plans

Pricing, plan by plan

HiBob

On request
  • Bob$undefined/month
    • Core HR
    • Onboarding
    • Time Off

Todoist

Free
  • BeginnerFree
    • 5 personal projects
    • Smart Quick Add
    • Task reminders
  • Pro$5/month
    • 300 personal projects
    • Calendar layout
    • Custom task reminders
  • Business$8/month
    • Everything in Pro
    • Shared team workspace
    • Up to 500 team projects

Which should you pick?

Choose HiBob if

  • You need core hr.
  • You work on Web, iOS, Android.
  • You also want onboarding.
HiBob review

Choose Todoist if

  • You need natural language input.
  • You want to start without paying.
  • You work on Web, iOS, Android, macOS, Windows.
  • You also want recurring tasks.
Todoist review

Questions people ask

Is HiBob or Todoist better?
Neither clearly leads. HiBob starts at On request and Todoist at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, HiBob or Todoist?
Todoist has a free tier; the other does not. Paid plans start at On request for HiBob and Free for Todoist.
Does HiBob or Todoist run on more platforms?
HiBob runs on Web, iOS, Android. Todoist runs on Web, iOS, Android, macOS, Windows.
Can I use Todoist for free?
Yes. Todoist has a free tier, so you can try it without paying. HiBob starts at On request.
What is HiBob best used for?
HiBob is most often used for core hr system of record with automated workflows, performance management, learning and skills tracking, us and uk payroll, benefits and time tracking, workforce planning and compensation review cycles. Of those, core hr system of record with automated workflows and performance management, learning and skills tracking are not what Todoist is typically brought in for.
What can HiBob do that Todoist cannot?
HiBob covers Core HR, Onboarding, Time Off Management, Performance Management. Todoist covers Natural language input, Recurring tasks, Projects and sub-tasks, Labels and filters. Both handle Slack.

Answered from the vendors’ own pages

HiBob: What modules does HiBob include?

HiBob includes Core HR, Time & Attendance, Performance & Goals, Compensation Management, Global Operations, and Analytics modules that can be selected based on organizational needs.

Source
Todoist: Does Todoist work offline?

Basic editing and task management work offline, but advanced features like syncing reminders and shared updates require internet connectivity.

Source
HiBob: How is HiBob pricing calculated?

HiBob pricing is customized based on company size (1-49, 50-199, 200-999, or 1,000+ employees) and the specific modules selected. Pricing is on a per-employee basis.

Source
Todoist: Does Todoist have a free plan and what does it include?

Yes, Todoist offers a free Beginner plan with 5 personal projects, Smart Quick Add, task reminders, flexible layouts, 3 filter views, and 1 week activity history. More advanced features require the Pro or Business plans.

Source
HiBob: Does HiBob offer a mobile app?

Yes, HiBob includes mobile app access as part of all plans, allowing employees to manage their HR tasks on the go.

Source
Todoist: Can I use Todoist on mobile devices?

Yes, Todoist offers native apps for both iOS and Android with over 30 million downloads. Mobile apps provide full task management functionality across devices.

Source
Todoist: What integrations does Todoist support?

Todoist integrates with over 100 apps including Slack, Google Calendar, Outlook, Microsoft Teams, Gmail, and Toggl Track. Additional integrations are available through Zapier, Make, and IFTTT automation platforms.

Source
Todoist: How much does Todoist cost?

Free plan is $0. Pro plan costs $5/month (billed annually) or $7/month (monthly billing). Business plan costs $8/month per user (annual) or $10/month per user (monthly), as of December 2025.

Source
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