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Google Tasks vs Greenhouse

Google Tasks logo

Google Tasks

Software

Simple task management from Google

From
Free
Rated
-
Full reviewWebsite
Greenhouse logo

Greenhouse

Software

Hiring software for growing companies

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only Google Tasks has a free tier, so it costs nothing to try first.
  • Each has a real cost: Google Tasks no team collaboration or task assignment features; cannot share task lists; Greenhouse core plan lacks talent discovery and contact lookups
  • They diverge on capability: Google Tasks covers Task creation, Greenhouse covers Applicant tracking.

Where they differ

Only the attributes on which Google Tasks and Greenhouse actually diverge.

Attributes where Google Tasks and Greenhouse differ
AttributeGoogle TasksGreenhouse
Starting priceFreeOn request
Pricing modelUnknownquote
Free tierYesNo
PlatformsWeb, iOS, Android, GmailWeb, Ios, Android, Api
Founded19982012

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Google Tasks

  • Task creation
  • Subtasks
  • Due dates
  • Multiple lists
  • Gmail integration
  • Gmail
  • Google Workspace
  • Web support

Only in Greenhouse

  • Applicant tracking
  • Interview scheduling
  • Scorecard system
  • Job board posting
  • Candidate CRM
  • Reporting & analytics
  • Offer management
  • EEO compliance

Both cover

  • Google Calendar

What people use each for

The jobs each tool is most often brought in to do.

Google Tasks

  • Schedulingnot Greenhouse
  • Appointment bookingnot Greenhouse
  • Time trackingnot Greenhouse
  • Resource managementnot Greenhouse
  • Team coordinationnot Greenhouse

Greenhouse

  • Applicant tracking system for structured hiringnot Google Tasks
  • AI-powered interview notetaking and sourcingnot Google Tasks

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Google Tasks

  • No team collaboration or task assignment features; cannot share task lists
  • No priority levels beyond a binary star; cannot rank tasks by priority (P1, P2, P3)
  • No subtasks, task dependencies, or complex hierarchies
  • No file attachments; cannot attach documents, images, or links directly to tasks
  • Lacks work visualization tools like Gantt charts, Kanban boards, or project timelines
  • Limited reminder functionality for task deadlines
  • No third-party service integrations; requires full Google ecosystem dependency

Greenhouse

  • Core plan lacks talent discovery and contact lookups
  • Core plan lacks email automation and applicant texting
  • Plus plan lacks resume anonymisation and application limits
  • Plus plan lacks audit logging and developer tools
  • Pricing customised by hiring volume and company size, not published
  • Only Pro tier offers audit logs and developer sandbox

Pricing, plan by plan

Google Tasks

Free

No published plan breakdown. See the Google Tasks review.

Greenhouse

On request

No published plan breakdown. See the Greenhouse review.

Which should you pick?

Choose Google Tasks if

  • You need task creation.
  • You want to start without paying.
  • You work on Web, iOS, Android, Gmail.
  • You also want subtasks.
Google Tasks review

Choose Greenhouse if

  • You need applicant tracking.
  • You work on Web, Ios, Android, Api.
  • You also want interview scheduling.
Greenhouse review

Questions people ask

Is Google Tasks or Greenhouse better?
Neither clearly leads. Google Tasks starts at Free and Greenhouse at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Google Tasks or Greenhouse?
Google Tasks has a free tier; the other does not. Paid plans start at Free for Google Tasks and On request for Greenhouse.
Does Google Tasks or Greenhouse run on more platforms?
Google Tasks runs on Web, iOS, Android, Gmail. Greenhouse runs on Web, Ios, Android, Api.
Can I use Google Tasks for free?
Yes. Google Tasks has a free tier, so you can try it without paying. Greenhouse starts at On request.
What is Google Tasks best used for?
Google Tasks is most often used for scheduling, appointment booking, time tracking, resource management. Of those, scheduling and appointment booking are not what Greenhouse is typically brought in for.
What can Google Tasks do that Greenhouse cannot?
Google Tasks covers Task creation, Subtasks, Due dates, Multiple lists. Greenhouse covers Applicant tracking, Interview scheduling, Scorecard system, Job board posting. Both handle Google Calendar.

Answered from the vendors’ own pages

Google Tasks: Is Google Tasks truly free?

Yes, Google Tasks is completely free with no hidden costs or premium version. You get full access to all features with any free Google account, on both web and mobile.

Source
Google Tasks: Does Google Tasks work offline?

Google Tasks on Android and iOS apps support offline reading and editing with automatic sync when back online. However, the desktop web version at tasks.google.com requires an active internet connection.

Source
Google Tasks: How does Google Tasks integrate with Gmail and Google Calendar?

Google Tasks has native integration with Gmail, allowing you to convert emails into tasks with one click. Tasks with due dates automatically appear in Google Calendar as all-day items, and you can manage tasks from within Calendar without opening a separate tab.

Source
Google Tasks: Can I assign tasks to other people in Google Tasks?

No, Google Tasks has no team collaboration features. You cannot assign tasks to others, share task lists, or add comments within Google Tasks itself, making it unsuitable for team-based work.

Source
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Related pages

More on Google Tasks

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