Softwr

Software · head to head

Google Tasks vs Okta

Google Tasks logo

Google Tasks

Software

Simple task management from Google

From
Free
Rated
-
Full reviewWebsite
Okta logo

Okta

Software

The identity platform for builders

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Google Tasks no team collaboration or task assignment features; cannot share task lists; Okta requires $1,500 annual minimum contract
  • They diverge on capability: Google Tasks covers Task creation, Okta covers Single sign-on (SSO).

Where they differ

Only the attributes on which Google Tasks and Okta actually diverge.

Attributes where Google Tasks and Okta differ
AttributeGoogle TasksOkta
PlatformsWeb, iOS, Android, GmailWeb, SaaS
Founded19982009

Identical on both: starting price (Free), pricing model (Unknown), free tier (Yes), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Google Tasks

  • Task creation
  • Subtasks
  • Due dates
  • Multiple lists
  • Gmail integration
  • Gmail
  • Google Calendar
  • Web support

Only in Okta

  • Single sign-on (SSO)
  • Multi-factor authentication
  • Lifecycle management
  • Universal directory
  • API access management
  • B2B integration
  • Passwordless authentication
  • Adaptive MFA

Both cover

  • Google Workspace

What people use each for

The jobs each tool is most often brought in to do.

Google Tasks

  • Schedulingnot Okta
  • Appointment bookingnot Okta
  • Time trackingnot Okta
  • Resource managementnot Okta
  • Team coordinationnot Okta

Okta

  • Employee SSOnot Google Tasks
  • Customer identitynot Google Tasks
  • B2B integrationnot Google Tasks
  • Zero Trust securitynot Google Tasks
  • Compliancenot Google Tasks

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Google Tasks

  • No team collaboration or task assignment features; cannot share task lists
  • No priority levels beyond a binary star; cannot rank tasks by priority (P1, P2, P3)
  • No subtasks, task dependencies, or complex hierarchies
  • No file attachments; cannot attach documents, images, or links directly to tasks
  • Lacks work visualization tools like Gantt charts, Kanban boards, or project timelines
  • Limited reminder functionality for task deadlines
  • No third-party service integrations; requires full Google ecosystem dependency

Okta

  • Requires $1,500 annual minimum contract
  • Admin-only MFA can be vulnerable to push notification fatigue attacks
  • Implementation requires significant services and integration fees in year one

Pricing, plan by plan

Google Tasks

Free

No published plan breakdown. See the Google Tasks review.

Okta

Free
  • Starter Suite$6/user/month
    • SSO
    • MFA
    • Universal Directory
  • Core Essentials Suite$14/user/month
    • Adaptive MFA
    • Privileged Access
    • Lifecycle Management
  • Essentials Suite$17/user/month
    • Same as Core Essentials
    • Most popular
  • Professional Suite$null/custom
    • Device Access
    • Identity Security Posture
    • Threat Protection

Which should you pick?

Choose Google Tasks if

  • You need task creation.
  • You want to start without paying.
  • You work on Web, iOS, Android, Gmail.
  • You also want subtasks.
Google Tasks review

Choose Okta if

  • You need single sign-on (sso).
  • You want to start without paying.
  • You work on Web, SaaS.
  • You also want multi-factor authentication.
Okta review

Questions people ask

Is Google Tasks or Okta better?
Neither clearly leads. Google Tasks starts at Free and Okta at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Google Tasks or Okta?
Google Tasks starts at Free and Okta at Free.
Does Google Tasks or Okta run on more platforms?
Google Tasks runs on Web, iOS, Android, Gmail. Okta runs on Web, SaaS.
Can I use Google Tasks for free?
Both have a free tier, so you can try either at no cost before committing.
What is Google Tasks best used for?
Google Tasks is most often used for scheduling, appointment booking, time tracking, resource management. Of those, scheduling and appointment booking are not what Okta is typically brought in for.
What can Google Tasks do that Okta cannot?
Google Tasks covers Task creation, Subtasks, Due dates, Multiple lists. Okta covers Single sign-on (SSO), Multi-factor authentication, Lifecycle management, Universal directory. Both handle Google Workspace.

Answered from the vendors’ own pages

Google Tasks: Is Google Tasks truly free?

Yes, Google Tasks is completely free with no hidden costs or premium version. You get full access to all features with any free Google account, on both web and mobile.

Source
Okta: What is the minimum contract for Okta Workforce Identity?

Okta requires a $1,500 annual minimum contract for Workforce Identity plans. Pricing starts at $6 per user per month (Starter) and ranges to $17 per user per month (Essentials), billed annually.

Source
Google Tasks: Does Google Tasks work offline?

Google Tasks on Android and iOS apps support offline reading and editing with automatic sync when back online. However, the desktop web version at tasks.google.com requires an active internet connection.

Source
Okta: Does Okta offer a free trial?

Yes, Okta provides a 30-day free trial so customers can explore all product capabilities before committing to a paid plan.

Source
Google Tasks: How does Google Tasks integrate with Gmail and Google Calendar?

Google Tasks has native integration with Gmail, allowing you to convert emails into tasks with one click. Tasks with due dates automatically appear in Google Calendar as all-day items, and you can manage tasks from within Calendar without opening a separate tab.

Source
Okta: How many pre-built integrations does Okta support?

Okta offers over 7,000 pre-built integrations with popular enterprise applications including Salesforce, Slack, Workday, Box, Confluence, and Zendesk.

Source
Google Tasks: Can I assign tasks to other people in Google Tasks?

No, Google Tasks has no team collaboration features. You cannot assign tasks to others, share task lists, or add comments within Google Tasks itself, making it unsuitable for team-based work.

Source
Okta: What security features does Okta provide for admins?

Okta provides multi-factor authentication, adaptive MFA, single logout, and identity threat detection and response. However, only 94% of Okta customers have MFA enabled for administrators.

Source
Okta: Can Okta integrate with on-premises directories?

Yes, Okta's Universal Directory and lifecycle management support cloud and on-premises identity sources, including Active Directory and LDAP.

Source
ShareXLinkedInRedditWhatsAppEmail

Related pages

More on Google Tasks

More on Okta

Keep looking

Other head to heads