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Writing & Documentation · head to head

Confluence vs Todoist

Confluence logo

Confluence

Writing & Documentation

Your remote-friendly team workspace

From
Free
Rated
-
Full reviewWebsite
Todoist logo

Todoist

All industries

The world's #1 task manager and to-do list app

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Confluence listed on UK G-Cloud at £5 to £11 per licence per month for Atlassian Confluence, via reseller Rapid X; Todoist no built-in time tracking for tasks; requires third-party integration like Toggl
  • They diverge on capability: Confluence covers Page creation, Todoist covers Natural language input.

Where they differ

Only the attributes on which Confluence and Todoist actually diverge.

Attributes where Confluence and Todoist differ
AttributeConfluenceTodoist
Pricing modelsubscriptionUnknown
PlatformsWeb, Windows, Macos, Ios, AndroidWeb, iOS, Android, macOS, Windows
CategoryWriting & DocumentationAll industries
Founded20022007

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Confluence

  • Page creation
  • Rich text editing
  • Macros
  • Comments
  • Version history
  • Content organization
  • Jira
  • GitHub

Only in Todoist

  • Natural language input
  • Recurring tasks
  • Projects and sub-tasks
  • Labels and filters
  • Priority levels
  • Productivity tracking
  • Notifications
  • Google Calendar

Both cover

  • Templates
  • Slack
  • Zapier
  • Cloud deployment

What people use each for

The jobs each tool is most often brought in to do.

Confluence

  • Knowledge basenot Todoist
  • Meeting notesnot Todoist
  • Process documentationnot Todoist
  • Project planningnot Todoist

Todoist

  • Personal task managementnot Confluence
  • Team project coordinationnot Confluence
  • Goal trackingnot Confluence
  • Habit buildingnot Confluence
  • Daily planningnot Confluence

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Confluence

  • Listed on UK G-Cloud at £5 to £11 per licence per month for Atlassian Confluence, via reseller Rapid X

Todoist

  • No built-in time tracking for tasks; requires third-party integration like Toggl
  • Free plan limited to 5 personal projects only
  • No Gantt charts, resource allocation, or advanced project management features for large enterprises
  • Phone support not available; email and help center only
  • Calendar view and advanced filtering only available on paid plans

Pricing, plan by plan

Confluence

Free
  • FreeFree
    • Unlimited pages
    • Basic sharing
    • Search
  • Standard$5.5/month
    • Everything in Free
    • Advanced permissions
    • Macros

Todoist

Free
  • BeginnerFree
    • 5 personal projects
    • Smart Quick Add
    • Task reminders
  • Pro$5/month
    • 300 personal projects
    • Calendar layout
    • Custom task reminders
  • Business$8/month
    • Everything in Pro
    • Shared team workspace
    • Up to 500 team projects

Which should you pick?

Choose Confluence if

  • You need page creation.
  • You want to start without paying.
  • You work on Web, Windows, Macos, Ios, Android.
  • You also want rich text editing.
Confluence review

Choose Todoist if

  • You need natural language input.
  • You want to start without paying.
  • You work on Web, iOS, Android, macOS, Windows.
  • You also want recurring tasks.
Todoist review

Questions people ask

Is Confluence or Todoist better?
Neither clearly leads. Confluence starts at Free and Todoist at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Confluence or Todoist?
Confluence starts at Free and Todoist at Free.
Does Confluence or Todoist run on more platforms?
Confluence runs on Web, Windows, Macos, Ios, Android. Todoist runs on Web, iOS, Android, macOS, Windows.
Can I use Confluence for free?
Both have a free tier, so you can try either at no cost before committing.
What is Confluence best used for?
Confluence is most often used for knowledge base, meeting notes, process documentation, project planning. Of those, knowledge base and meeting notes are not what Todoist is typically brought in for.
What can Confluence do that Todoist cannot?
Confluence covers Page creation, Rich text editing, Macros, Comments. Todoist covers Natural language input, Recurring tasks, Projects and sub-tasks, Labels and filters. Both handle Templates, Slack, Zapier, Cloud deployment.

Answered from the vendors’ own pages

Todoist: Does Todoist work offline?

Basic editing and task management work offline, but advanced features like syncing reminders and shared updates require internet connectivity.

Source
Todoist: Does Todoist have a free plan and what does it include?

Yes, Todoist offers a free Beginner plan with 5 personal projects, Smart Quick Add, task reminders, flexible layouts, 3 filter views, and 1 week activity history. More advanced features require the Pro or Business plans.

Source
Todoist: Can I use Todoist on mobile devices?

Yes, Todoist offers native apps for both iOS and Android with over 30 million downloads. Mobile apps provide full task management functionality across devices.

Source
Todoist: What integrations does Todoist support?

Todoist integrates with over 100 apps including Slack, Google Calendar, Outlook, Microsoft Teams, Gmail, and Toggl Track. Additional integrations are available through Zapier, Make, and IFTTT automation platforms.

Source
Todoist: How much does Todoist cost?

Free plan is $0. Pro plan costs $5/month (billed annually) or $7/month (monthly billing). Business plan costs $8/month per user (annual) or $10/month per user (monthly), as of December 2025.

Source
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