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Software · head to head

Confluence vs Tana

Confluence logo

Confluence

Software

Your remote-friendly team workspace

From
Free
Rated
-
Full reviewWebsite
Tana logo

Tana

Software

The everything app for your personal workspace

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Confluence listed on UK G-Cloud at £5 to £11 per licence per month for Atlassian Confluence, via reseller Rapid X; Tana the free plan hosts only 5 meetings a month with AI transcripts and summaries
  • They diverge on capability: Confluence covers Page creation, Tana covers Outliner interface.

Where they differ

Only the attributes on which Confluence and Tana actually diverge.

Attributes where Confluence and Tana differ
AttributeConfluenceTana
Pricing modelsubscriptionfreemium
PlatformsWeb, Windows, Macos, Ios, AndroidWeb, Desktop
Founded20022020

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Confluence

  • Page creation
  • Rich text editing
  • Macros
  • Templates
  • Comments
  • Version history
  • Content organization
  • Jira

Only in Tana

  • Outliner interface
  • Supertags
  • Live queries
  • AI integration
  • Graph views
  • Email capture
  • API
  • SSO

Both cover

  • Zapier
  • Cloud deployment
  • Web support

What people use each for

The jobs each tool is most often brought in to do.

Confluence

  • Knowledge basenot Tana
  • Meeting notesnot Tana
  • Process documentationnot Tana
  • Project planningnot Tana

Tana

  • Structured note taking with a graph based supertag data modelnot Confluence
  • Automatic meeting capture with AI transcripts and summariesnot Confluence
  • Turning notes into queryable structured databasesnot Confluence

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Confluence

  • Listed on UK G-Cloud at £5 to £11 per licence per month for Atlassian Confluence, via reseller Rapid X

Tana

  • The free plan hosts only 5 meetings a month with AI transcripts and summaries
  • The free plan connects only 1 calendar and allows 50 AI queries
  • Pro is $30 per user per month at standard price, with $20 shown as an early bird rate
  • Max is $120 per user per month at standard price, with $80 shown as an early bird rate
  • Integrations and full MCP require the Pro plan
  • Dedicated support and onboarding, and unlimited agents, skills and types, require the Max plan
  • The Business plan is custom priced, billed yearly and has no published rate
  • The free trial runs 30 days

Pricing, plan by plan

Confluence

Free
  • FreeFree
    • Unlimited pages
    • Basic sharing
    • Search
  • Standard$5.5/month
    • Everything in Free
    • Advanced permissions
    • Macros

Tana

Free
  • FreeFree
    • Core features
    • Supertags
    • Searches
  • Pro$10/month
    • Advanced AI
    • Priority support
    • Extended history

Which should you pick?

Choose Confluence if

  • You need page creation.
  • You want to start without paying.
  • You work on Web, Windows, Macos, Ios, Android.
  • You also want rich text editing.
Confluence review

Choose Tana if

  • You need outliner interface.
  • You want to start without paying.
  • You work on Web, Desktop.
  • You also want supertags.
Tana review

Questions people ask

Is Confluence or Tana better?
Neither clearly leads. Confluence starts at Free and Tana at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Confluence or Tana?
Confluence starts at Free and Tana at Free.
Does Confluence or Tana run on more platforms?
Confluence runs on Web, Windows, Macos, Ios, Android. Tana runs on Web, Desktop.
Can I use Confluence for free?
Both have a free tier, so you can try either at no cost before committing.
What is Confluence best used for?
Confluence is most often used for knowledge base, meeting notes, process documentation, project planning. Of those, knowledge base and meeting notes are not what Tana is typically brought in for.
What can Confluence do that Tana cannot?
Confluence covers Page creation, Rich text editing, Macros, Templates. Tana covers Outliner interface, Supertags, Live queries, AI integration. Both handle Zapier, Cloud deployment, Web support.
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