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Writing & Documentation · head to head

Confluence vs Podio

Confluence logo

Confluence

Writing & Documentation

Your remote-friendly team workspace

From
Free
Rated
-
Full reviewWebsite
Podio logo

Podio

Project Management

The flexible team collaboration platform

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only Confluence has a free tier, so it costs nothing to try first.
  • Each has a real cost: Confluence listed on UK G-Cloud at £5 to £11 per licence per month for Atlassian Confluence, via reseller Rapid X; Podio the free plan stops at 5 users and 100 items across the whole organisation
  • They diverge on capability: Confluence covers Page creation, Podio covers Workspaces.

Where they differ

Only the attributes on which Confluence and Podio actually diverge.

Attributes where Confluence and Podio differ
AttributeConfluencePodio
Starting priceFreeOn request
Pricing modelsubscriptionfreemium
Free tierYesNo
PlatformsWeb, Windows, Macos, Ios, AndroidWeb, Ios, Android
CategoryWriting & DocumentationProject Management
Founded20022009

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Confluence

  • Page creation
  • Rich text editing
  • Macros
  • Templates
  • Comments
  • Version history
  • Content organization
  • Jira

Only in Podio

  • Workspaces
  • Apps
  • Workflows
  • Tasks
  • Calendar
  • Google Drive
  • Dropbox
  • SSL

Both cover

  • Slack
  • Zapier
  • Web support

What people use each for

The jobs each tool is most often brought in to do.

Confluence

  • Knowledge basenot Podio
  • Meeting notesnot Podio
  • Process documentationnot Podio
  • Project planningnot Podio

Podio

  • Building custom workspaces and apps without codenot Confluence
  • Project and task management for a small teamnot Confluence
  • Client collaboration with external users on the paid plansnot Confluence
  • Simple workflow automation between appsnot Confluence

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Confluence

  • Listed on UK G-Cloud at £5 to £11 per licence per month for Atlassian Confluence, via reseller Rapid X

Podio

  • The free plan stops at 5 users and 100 items across the whole organisation
  • Workflow automation is capped at 25,000 actions a month even on Premium at $19.20 per user
  • API access is a paid add-on from $23 a month, and higher call rates run to $159
  • Extra automation is billed separately, from $39 up to $559 a month
  • Visual reports, email integrations and PDF generation all require Premium

Pricing, plan by plan

Confluence

Free
  • FreeFree
    • Unlimited pages
    • Basic sharing
    • Search
  • Standard$5.5/month
    • Everything in Free
    • Advanced permissions
    • Macros

Podio

On request
  • FreeFree
    • 5 employees
    • Basic features
  • Basic$7.2/month
    • Unlimited employees
    • User management
    • Automations

Which should you pick?

Choose Confluence if

  • You need page creation.
  • You want to start without paying.
  • You work on Web, Windows, Macos, Ios, Android.
  • You also want rich text editing.
Confluence review

Choose Podio if

  • You need workspaces.
  • You work on Web, Ios, Android.
  • You also want apps.
Podio review

Questions people ask

Is Confluence or Podio better?
Neither clearly leads. Confluence starts at Free and Podio at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Confluence or Podio?
Confluence has a free tier; the other does not. Paid plans start at Free for Confluence and On request for Podio.
Does Confluence or Podio run on more platforms?
Confluence runs on Web, Windows, Macos, Ios, Android. Podio runs on Web, Ios, Android.
Can I use Confluence for free?
Yes. Confluence has a free tier, so you can try it without paying. Podio starts at On request.
What is Confluence best used for?
Confluence is most often used for knowledge base, meeting notes, process documentation, project planning. Of those, knowledge base and meeting notes are not what Podio is typically brought in for.
What can Confluence do that Podio cannot?
Confluence covers Page creation, Rich text editing, Macros, Templates. Podio covers Workspaces, Apps, Workflows, Tasks. Both handle Slack, Zapier, Web support.
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